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HomeMy WebLinkAbout08945ORDINANCE NO. 8945 AN ORDINANCE APPROVING AN AGREEMENT BETWEEN PUEBLO SCHOOL DISTRICT 60, DBA PUEBLO CITY SCHOOLS, AND THE CITY OF PUEBLO FOR THE SCHOOL RESOURCE OFFICER PROGRAM DURING THE PERIOD OF JANUARY 1 THROUGH DECEMBER 31 2016 AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME WHEREAS, the City Council of Pueblo has the authority on behalf of the City of Pueblo, including its Police Department, to approve and enter into Agreements; and WHEREAS, approval of the Agreement for the purposes for which it has been made is in the best interest of the City; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Agreement dated January 1, 2016 between Pueblo School District 60 and the City of Pueblo pertaining to the School Resource Officer Program during the period of January 1 through December 31, 2016, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of the City Council is authorized to execute the Agreement in the name of the City, and the City Clerk is directed to affix the seal of the City thereto and attest same. SECTION 3: The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance. SECTION 4. This Ordinance shall become effective upon final passage. INTRODUCED: November 23, 2015 BY: Ed Brown PASSED AND APPROVED: December 14, 2015 City Clerk’s Office Item # R-2 Background Paper for Proposed ORDINANCE COUNCIL MEETING DATE: November 23, 2015 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Chief Luis Velez – Police Department SUBJECT: AN ORDINANCE APPROVING AN AGREEMENT BETWEEN PUEBLO SCHOOL DISTRICT 60, DBA PUEBLO CITY SCHOOLS, AND THE CITY OF PUEBLO FOR THE SCHOOL RESOURCE OFFICER PROGRAM DURING THE PERIOD OF JANUARY 1 THROUGH DECEMBER 31 2016 AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME SUMMARY: The attached Agreement details the obligations and responsibilities of each entity (City of Pueblo and Pueblo City Schools) in regards to the School Resource Officer (SRO) Program for January 1, 2016 through December 31, 2016. It includes a compensation schedule, by Pueblo City Schools (PCS), to the City of Pueblo, that represents a 25.69% increase in revenue over the 2015 schedule. PREVIOUS COUNCIL ACTION: On December 8, 2014, City Council approved Ordinance Number 8799 that provided for a similar agreement for the calendar year of 2015. . BACKGROUND: This Ordinance approves an agreement between Pueblo School District 60, dba Pueblo City Schools, and the City of Pueblo regarding the School Resource Officer Program. This agreement is an extension of services that have been provided since 1999. In order to provide law enforcement assistance and safety enhancing services for Pueblo School District 60, dba Pueblo City Schools, and its students, the City shall designate 10 Police Officers to serve as School Resource Officers in the four District 60 high schools, and six middle schools. This is one less SRO than the Program provided in 2015, due to programmatic changes made to PCS’s alternative education program, called “Paragon Alternative School.” The 2016 agreement has an SRO sharing time between Paragon School and one of the middle schools. FINANCIAL IMPLICATIONS: The City was able to negotiate a 25.69% increase in total payments received from PCS in 2015. The City will receive $54,506.22 per month for the months of January through December of 2016. This compares to $43,366.50 per month received in 2015. Total receipts in 2016 will be $654,074.59 compared to $520,398.00 received in 2015. SCHOOL RESOURCE OFFICER AGREEMENT THIS AGREEMENT is made and entered into effective as of January 1, 2016, by and between the Board of Education, Pueblo School District No. 60, Pueblo, Colorado dba Pueblo City Schools (hereinafter referred to as the "District"), 315 West 11th Street, Pueblo, Colorado, and the City of Pueblo, a Municipal Corporation, for and on behalf of its Police Department(hereinafter referred to as the "City"), 200 South Main, Pueblo, Colorado. WHEREAS, City and District have for several years undertaken a cooperative and cost-shared program known as the School Resource Officer Program (hereinafter referred to as the "Program"), involving the placement of a City Police Officer in each of District's high schools (grades 9 through 12) and District's middle schools (grades 6 through 8) in order to enhance safety and reduce crime within the schools to provide other law enforcement assistance to students and their families, and to enable students to internalize and accept a positive presence as a societal norm; and WHEREAS, City and District mutually desire to extend the Program, at the schools identified in this Agreement or subsequently agreed upon, through calendar year 2016, subject to annual appropriation; and WHEREAS, the District has authority to enter an agreement with respect to the Program pursuant to law, including but not limited to §22-32-122 and §29-1-203, C.R.S.; and WHEREAS, it is necessary and appropriate for the City and District to enter into a written agreement setting forth their respective obligations and other terms and conditions for the Program, including the agreement of the parties with respect to cost-sharing for the program. NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants and promises contained herein, City and District agree as follows: I. OBLIGATIONS OF CITY. A. City shall designate certain City Police Officers, and a Police Sergeant,in the Pueblo Police Department ("Police Officers") associated with the Program to utilize space to be provided by District at each of the following District schools, unless otherwise agreed: South High School, East High School, Centennial High School, Central High School, Pueblo Academy of Arts, Roncalli STEM Academy, Risley International Academy of Innovation, Heaton Middle School, Heroes K-8 Academy, Corwin International Magnet School/Paragon Alternative School (hereinafter collectively referred to as "Assigned Schools"). The Police Officer position at Paragon Alternative School will be shared with Corwin International Magnet School. The City will designate a total of ten Police Officers and one Police Sergeant), in order to provide law enforcement assistance and safety enhancing services for the District and its students. The designated Police Officers may also develop and conduct additional programs, which serve the purposes of the Program; provided that the nature of such additional programs shall be approved in advance by the District. The District is familiar with the services and activities currently being conducted under the Program at the Assigned Schools, and agrees that these services and activities may be undertaken at the Assigned Schools. The designated Police Officers will, at all times during the effective term of this Agreement, remain employees of City. City will be responsible for providing such individual(s) with payment of wages, health care benefits, and Workers' Compensation Insurance (including occupational disease) in accordance with applicable workers' compensation laws, FICA, and other requirements of law. Such Police Officers shall report to the City's assigned Program supervisor in the performance of services under this Agreement. City may, from time to time, reassign its employees and designate one or more replacement school resource Police Officers at any time. B. The City shall also respond to and handle non-emergency calls at other schools of the District where there is not an assigned Police Officer and, to the extent reasonably possible, will dispatch a Police Officer from an Assigned School to do so. In order to facilitate notifying the City's Program Supervisor or his or her backup of a need for response to a school, the City will provide the District with a "contact or phone tree." C. It is commonly recognized that Police Officers are required to maintain their efficiency and expertise through ongoing in-service and periodic specialized training courses. These training courses occasionally necessitate the officer being away from his or her Assigned School(s) for varied periods of time. In cases where the training is limited to five (5) days or less, the SRO Supervisor will rotate the existing remaining Police Officers to cover the shortage at the school affected by the training absence. In cases where the training absence is more than (5) days, the City will provide a "substitute" Police Officer to cover the absence(s). D. Similarly, Police Officers may not be available due to sick, injury, military or other types of leave, including scheduled vacation. In cases where the leave or vacation is limited to five (5) days or less, the Program Supervisor will rotate the existing remaining Police Officers to cover the shortage at the Assigned School affected by the absence. In cases where the absence is more than five (5) days, the City will provide a"substitute"Police Officer to cover the absence(s). E. When a substitute Police Officer is required, the City will be cognizant in its selection of the desirability of utilizing Police Officers who have previous experience as a School Resource Officer ("SRO") or are otherwise compatible for school environments. In addition and in order to provide a more consistent atmosphere, the City will, when reasonably possible, utilize the same officers for substitute purposes, rather than providing a different substitute officer every day. F. After-School Activities: Each school, normally covered by a Police Officer, participates in annually recurring events that generally occur outside the normal school hours (After School Activities). Each School's assigned Police Officer may be asked to attend certain After School Activities. The City authorizes the applicable Police Officers to attend After School Activities set forth in Attachment No. 1. G. Notwithstanding anything contained herein to the contrary, any liability of the City hereunder shall be subject to the conditions precedent and limits on liability set forth in the Colorado Governmental Immunity Act. H. The parties understand and agree that City shall, at all times during the term of this Agreement, be deemed an independent contractor and not an employee of the District, and shall be responsible in accordance with law for all withholding taxes, social security, unemployment, workers' compensation, and/or other employment taxes with respect to its employees, and shall indemnify and hold the District harmless from and against any and all claims for the same. I. All records of police reports and citations associated with the Police Officer duties will be maintained by the Pueblo Police Department and will comply with the school reporting requirements set forth in Colorado Revised Statutes Section 22-32-146. II. OBLIGATIONS OF THE DISTRICT. A. The District shall designate an office space at each high school and each middle school mutually agreed upon by City and the Principal, and will provide such space, including light and heat, at no charge to City, for the exclusive use of City's Police Officers. District shall also furnish, at District's expense, for the use of the assigned Police Officers at each school within the office space, the following items: one desk, three chairs, a telephone with at least one outside phone line, and a lockable three- drawer file cabinet which file cabinet shall be for the exclusive use of City's officers. B. The designated office space shall be available to City's assigned Police Officers at all times when a school is open for educational or extracurricular activities. In addition, the District shall make reasonable effort to accommodate the City's need, in connection with the Program, to use such designated space at other hours when the school may not otherwise be open. Except in emergency circumstances, the District shall provide City at least 72 hour notification if the portion of the building allocated herein to City becomes temporarily unavailable. C. (1) District shall promptly pay for District's share of Program costs within fifteen (15) days of the date of the invoice from the City as follows: (a) For the City's ten (10) Police Officers and one (1) Police Sergeant in Assigned Schools, $54,506.22 per month for the months of January through December, 2016. (b) If District defaults in any monthly payment of its share of Program costs, City may terminate this Agreement upon ten (10) days prior written notice. (2) Both District and City are political subdivisions of the State of Colorado. City's Fiscal Year ends on December 31 of each calendar year, and District's Fiscal Year ends on June 30 of each calendar year. If either party does not appropriate sufficient funds to fulfill its cost sharing obligation under this Agreement for any Fiscal Year, then that party shall promptly notify the other party of such non-appropriation at least thirty (30) days prior to the end of the then expiring fiscal year and this Agreement shall be terminated effective upon expiration of the Fiscal Year (of the party that does not appropriate sufficient funds) in respect of which sufficient funds to make cost sharing payment were last appropriated. (3) In the event of an early termination of this Agreement under this section II.D. of this Agreement, any obligation of City to furnish Police Officers for the Program at District's schools shall cease. D. Notwithstanding anything contained herein to the contrary, any liability of each of the parties hereto shall be subject to the conditions precedent and limits on the liability set forth in the Colorado Governmental Immunity Act. E. The parties understand and agree that the District shall, at all times during the term of this Agreement, be deemed an independent contractor and not an employee of City, and shall be responsible in accordance with law for all withholding taxes, social security, unemployment, workers' compensation, and/or other employment taxes with respect to its employees, and shall indemnify and hold City harmless from and against any and all claims for the same. HI. TERM/TERMINATION. Unless sooner terminated as provided herein, this Agreement shall commence on January 1, 2016, and terminate on December 31, 2016. Prior to or during the month of October, 2016, representatives from the City and the District agree to negotiate a successor agreement for the following calendar year. IV. THIRD-PARTY RIGHTS NOT CREATED. This Agreement is not intended and shall not create any duty to any student, teacher, District employee, parent or any other person, firm or entity with regard to the provision of any law enforcement services, security, level of safety, or activities undertaken by City's officers or conditions resulting therefrom. No student, teacher, District employee, parent or other person, firm or entity shall be granted or have any private right of action, claim or civil liability remedy against the City or the District, or their respective officers, employees or agents, by virtue of this Agreement. Nothing in this Agreement shall be construed to create any liability, or to waive any of the immunities, limitations on liability or other provisions of the Governmental Immunity Act, §24-10-101 et seq., C.R.S., or to waive any immunities or limitations on liability otherwise available to the City, the District, or their officers, employees or agents. V. OTHER. A. This Agreement constitutes the entire agreement between the parties, and supersedes all prior and contemporaneous agreements, representations and understandings of the parties. No modification of this Agreement, and no waiver of any of the Agreement's provisions or conditions, shall be binding unless made by written document signed by the parties. Any delegation or assignment of this Agreement by either party, without the prior written consent of the other party, shall be void. This Agreement shall be governed by, and construed according to, the laws of the State of Colorado. B. This Agreement is intended to govern the agreement of the parties only with respect to conduct of the Program in the District's Assigned Schools, and, subject to the provisions of Paragraph I.B., the District's elementary schools. C. The District certifies that neither it nor any members of its Board of Education, officers or employees has or will derive any personal or financial interest or benefit from the activity or activities undertaken with federal financial assistance pursuant to this Agreement, nor has an interest in any contract, subcontract or agreement with respect thereto, nor the proceeds thereunder, either for themselves or for those with whom they have family or business ties, during their tenure and for one year thereafter. The District and the City further agree that each respectively shall avoid all conflicts of interest which are prohibited by applicable federal regulations. D. In the event this Agreement or any material provision hereof shall be declared to be invalid, unenforceable, or in violation of any applicable federal, state or local laws or regulations, the parties will immediately begin negotiations to modify or amend this Agreement in order that this Agreement shall, as amended, express and contain the understanding and intentions of the parties. E. The subject heading of the paragraphs of this Agreement are included for purposes of convenience only, and shall not affect the construction or interpretation of its provisions. F. Except as set forth elsewhere in this paragraph, all notices to be given under this Agreement shall be made in writing, and shall be sufficient if delivered personally, or mailed by First Class United States Mail, postage prepaid,to the other party at the following addresses: If to the District: Pueblo School District 60 Attention: Superintendent 315 W. 11th Street Pueblo, CO 81003 Telephone: (719) 549-7100 If to the City: Pueblo Police Department Attention: Chief of Police 200 South Main Street Pueblo, CO 81003 Telephone: (719) 553-2420 G. The District and the City shall comply with the provisions of applicable state and federal law, including the Family Education and Privacy Act of 1974 and its regulations, in providing access to and maintaining the confidentiality of student education records, personally identifiable information concerning students, and criminal justice agency records concerning students. H. With regard to legal issues and contingencies, each signatory to this agreement acknowledges that they, and the other signatory, are subject to, and controlled by the provisions of the Colorado Governmental Immunity Act, Section 24-10-10 et seq., Colorado Revised Statutes. (SIGNATURE PAGE TO FOLLOW) IN WITNESS WHEREOF, the parties have entered into this Agreement the day and year first written above. BOARD OF EDUCATION, PUEBLO SCHOOL DISTRICT NO. 60, PUEBLO, COLORADO CITY OF PUEBLO, a Munici.aLC.o-.oration By 1 4� Phyili K. Sanchez Presid nt, Board of Educatioic, President of the City Council Approved as to form: Attest: • Richard Bump City rk Caplan and Earnest LLC Attorneys for Pueblo School District No. 60 Approved as to form: Cara . Sikes Assistant City Attorney 4828-1082-7798,v. 3-1082-7798,V. 1 Attachment No. 1 2016 School Resource Officer Program After-School Activities Each school, normally covered by a Police Officer of the Pueblo Police Department (PPD), participates in annually recurring events that generally occur outside the normal school hours (after school activities). The following activities are authorized for Police Officer participation, and services will be provided by PPD Police Officers, as directed below, by school. The four(4) high schools generally require the following, however high school principals have the flexibility of scheduling up to a maximum of any five(5) after school activities. Those five(5)scheduled activities must be scheduled with the School Resource Officer Program Sergeant no later than 30 days prior to the event in which a Police Officer is requested. Under no circumstances will the PPD provide Police Officer services for more than the five (5)after school activities that are detailed. If the District desires more PPD Police Officer services,than those detailed in this attachment,they may obtain those services by paying the extra duty rate for Police Officers,which is currently$83.16 per hour, per officer. Centennial High School 1. Bell Bash—event held night before bell game where community, parents,students attend a. 1 officer b. 5 hours maximum 2. Bell Game a. 1 officer b. 5 hours maximum 3. Prom and after Prom a. 1 officer b. 8 hours maximum 4. Homecoming Dance a. 1 officer b. 8 hours maximum 5. Graduation a. 1 officer b. 5 hours maximum Central High School 1. Bell Bash—event held night before bell game where community, parents,students attend a. 1 officer b. 5 hours maximum 2. Bell Game a. 1 officer b. 5 hours maximum 3. Prom and after Prom 1 a. 1 officer b. 8 hours maximum 4. Homecoming Dance a. 1 officer b. 8 hours maximum 5. Graduation a. 1 officer b. 5 hours maximum South High School 1. Cannon Bash—event held night before bell game where community, parents,students attend a. 1 officer b. 5 hours maximum 2. Cannon Game a. 1 officer b. 5 hours maximum 3. Prom and after Prom a. 1 officer b. 8 hours maximum 4. Homecoming Dance a. 1 officer b. 8 hours maximum 5. Graduation a. 1 officer b. 5 hours maximum East High School 1. Cannon Bash—event held night before bell game where community, parents,students attend a. 1 officer b. 5 hours maximum 2. Cannon Game a. 1 officer b. 5 hours maximum 3. Prom and after Prom a. 1 officer b. 8 hours maximum 4. Homecoming Dance a. 1 officer b. 8 hours maximum 5. Graduation a. 1 officer b. 5 hours maximum 2 The six(6) middle schools generally require the following, however middle school principals have the flexibility of scheduling up to a maximum of any five(5) after school activities. Those five (5)scheduled activities must be scheduled with the School Resource Officer Program Sergeant no later than 30 days prior to the event in which a Police Officer is requested. Under no circumstances will the PPD provide Police Officer services for more than the five(5)after school activities that are detailed. If the District desires more PPD Police Officer services,than those detailed in this attachment,they may obtain those services by paying the extra duty rate for Police Officers,which is currently$83.16 per hour, per officer. Corwin Middle School/Paragon Learning Center 1. Open house for new students, parents,community a. 1 officer b. 2hrs 2. 8th Grade Graduation/Continuum a. 1 officer b. 2hrs 3. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2 hrs 4. Carnival, Sporting Event or other similar after school activity a. 1 officer b. 2 hrs 5. Carnival, Sporting Event or other similar after school activity a. 1 officer b. 2 hrs Heroes Academy 1. Open house for new students, parents, community a. 1 officer b. 2hrs 2. 8th Grade Graduation/Continuum a. 1 officer b. 2 hrs 3. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2 hrs 4. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2hrs 5. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2 hrs Heaton Middle School 3 1. Open house for new students, parents,community a. 1 officer b. 2hrs 2. 8th Grade Graduation/Continuum a. 1 officer b. 2 hrs 3. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2 hrs 4. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2 hrs 5. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2hrs Pueblo Academy of Arts 1. Open house for new students, parents,community a. 1 officer b. 2 hrs 2. 8th Grade Graduation/Continuum a. 1 officer b. 2 hrs 3. Carnival, Sporting Event or other similar after school activity a. 1 officer b. 2 hrs 4. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2 hrs 5. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2 hrs Risley Middle School 1. Open house for new students, parents, community a. 1 officer b. 2 hrs 2. 8th Grade Graduation/Continuum a. 1 officer b. 2 hrs 3. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2 hrs 4. Carnival,Sporting Event or other similar after school activity a. 1 officer 4 b. 2hrs 5. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2hrs Roncalli Middle School 1. Open house for new students, parents, community a. 1 officer b. 2 hrs 2. 8th Grade Graduation/Continuum a. 1 officer b. 2 hrs 3. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2 hrs 4. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2hrs 5. Carnival,Sporting Event or other similar after school activity a. 1 officer b. 2 hrs End of attachment. 4816.9238-0203,v. 1 5 BOARD/COMMISSION RECOMMENDATION: This Agreement will need to be approved by the Pueblo City Schools Board of Education, but it is expected to be approved by that body. It is anticipated that this Agreement will go before that Board at their meeting on December 10, 2015. STAKEHOLDER PROCESS: Not Applicable ALTERNATIVES: This agreement is an extension of services that have been provided since 1999. Without this Agreement, there will be no School Resource Officers in the ten identified schools, or any of the Pueblo City Schools. The City of Pueblo would also be giving up $654,074.59 in revenue absent this Agreement. RECOMMENDATION: Approval of the Ordinance. Attachments: 2016 School Resource Officer Agreement Attachment Number One