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Home My WebLink About13323RESOLUTION NO. 13323 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $39,067.05 TO PARKER EXCAVATING, INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT THE JAMES R. DIIORIO WATER RECLAMATION FACILITY AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code ; and WHEREAS, the point repair work was awarded to Parker Excavating, Inc., under the 2015- 2016 multi-year point repair contract ; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. This contract is for repair of the sanitary sewer the James R. DiIorio Water Reclamation Facility Contract Agreement for Sanitary Sewer Repair with Parker Excavating, Inc., Project No. 14-067 (WWAN03) is hereby awarded to said bidder in the amount of $39,067.05. SECTION 2. Funds for Project 14-067 (WWAN03) shall be from the Sewer User Fund. SECTION 3. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, A Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: November 9, 2015 BY: Dennis Flores City Clerk’s Office Item # M-1 Background Paper for Proposed Resolution COUNCIL MEETING DATE: November 9, 2015 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk From: Gene Michael, Wastewater Director SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $39,067.05 TO PARKER EXCAVATING, INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT THE JAMES R. DIIORIO WATER RECLAMATION FACILITY AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: Attached is a resolution awarding a construction contract to Parker Excavating, Inc. for emergency sanitary sewer point repair at the James R. DiIorio Water Reclamation Facility. PREVIOUS COUNCIL ACTION : None BACKGROUND : The James R. DiIorio Water Reclamation Facility had a broken non-potable water line near the Oxic Reactor No. 3. The water lines supply non-potable water to the Oxic Reactors which is a step in the Biological Nutrient Removal process. The broken water line near Oxic Reactor No. 3 caused the gravel under the oxic reactor’s trough to settle. While Parker Excavating Inc. was onsite to repair the non-potable water line, Parker was asked to repair three sets of stairs at the treatment plant as a change order to the project. The rebar on the stairs was exposed and the concrete was crumbling, creating an unsafe environment for employees and visitors. The quote for the unit prices for the work by Parker Excavating, Inc. and the change order for the project are attached. This work was performed under the Sanitary Sewer Point Repair multi-year contract under which four (4) contractors were qualified via competitive bid. During the project the costs were modified by actual field quantities as noted on the attached change order. Since water main replacement line items were not bid, the contractor was paid by time and materials. The cost breakdown for the project is as follows: Sanitary Sewer Replacement-related Labor and Equipment $10,275.00 Stair Repair $27,900.00 Materials $192.05 Mobilization $700.00 100% Subtotal: $39,067.05 TOTAL: $39,067.05 FINANCIAL IMPLICATIONS : Funding for this project came from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding was available and had been budgeted, appropriated and allocated to Project No. 14-067 (WWAN03). BOARD/COMMISSION RECOMMENDATION : Not applicable STAKEHOLDER PROCESS : None ALTERNATIVES : Alternative No. 1 – No Action Under this alternative, the City would make no improvements to the existing water lines and stairs. The existing water line would continue leak and saturate the soil. The saturated soil would lead to settlement and potential damage to treatment process structures; which would be more costly to fix and have more severe repercussions if they failed. The stairs would continue to deteriorate creating a tripping hazard and possible falling pieces. Alternative No. 2 – Place the Repair on a Rehabilitation List Under this alternative, the City would make no immediate repairs to the broken water lines. The lines would be put on a rehabilitation list and prioritized by the level of importance for future rehabilitation projects at the plant. In addition, similar to Alternative No. 1 – No Action, the soil would continue to saturate potentially, yielding the same results as Alternative No. 1 - No Action. RECOMMENDATION : Approval of the Resolution. Attachments : Bid Summary Sheet Change Order Site Location Map CONTRACT CHANGE ORDER CITY OF PUEBLO DEPARTMENT OF WASTEWATER Project Number: 14-067 Change Order No. : ONE 9/9/2015 Page 1 of 1 Project Name : WRF Non-Potable Hydrant Repair Contractor: Parker Excavating Inc. You are hereby requested to comply with the following changes from the plans&specifications: Bid Item Description of Changes Decrease Increase No. Contract By Contract By 1 Remove and Replace 8"PVC<8'Deep ($1,275.00) 2 Remove and Replace 4"Concrete ($637.50) EW-1 Labor and Equipment $10,275.00 EW-2 Materials $192.05 EW-3 Flowfill $27,900.00 TOTAL (Decrease)/Increase r ($1,912.50) $38,367.05 Net Adjustment This Change Order $ 36,454.55 Amount of Previous Change Order(s) $ 0.00 Original Contract Amount $ 2,612.50 Total Adjusted Contract Amount To Date $ 39,067.05 Reason For Change: Actual Field Quantities. The time provided for completion of the contract is unchanged by by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract apply hereto. Prepared by: Date: Wastewater Engineer Reviewed by: Date: Wastewater Engineering Supervisor Accepted by: Date: Contractor's Representative If this Change Order causes an increase from the original contract price,signed approval by the Director constitutes representation that lawful appropriations are sufficient to cover such increase. Approved by: Date: Director of Wastewater FORM CO100.1299 James R. Dilorio Water Reclamation Facility Non-Potable Hydrant Emergency Repair Location Map ;W 12th St , E 12th St Wim. E 11th St N • E 10th St W 10th St E 10th St O C v E 9th St o . r N a N v _ a , 3 E 8th St X D D w ^11.0" w a, a N Q Q m T y c D c h. c F' o E 7th St ' I ? °......_ r fp H e c �" c D c D ., 3 1 , E6thSt W L l7 U « S < d < .,.. ^. : 4th D5th St E 4th St cp E 4th st E 4th St St z Q -t D n p Z Z 15 D ^) » E 3rd St p .� A T• N E 2nd St O p 4 W 2nd St 3 rp tC to v - 'E1st St ca a _ n ' D a 9' a� e 3 tR" ;r. E Ash StE Ash StD f9 ct, Catalpa St 0 • .�" ,. _ 4. 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