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Home My WebLink About08922ORDINANCE NO. 8922 AN ORDINANCE APPROVING A GRANT AGREEMENT, #CO-90- X223-00, IN THE AMOUNT OF $1,306,222, BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME AND AUTHORIZING THE ACCEPTANCE OF THE GRANT AWARD BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Grant Agreement between the City of Pueblo, a Municipal Corporation, and the United States of America, Department of Transportation, Federal Transit Administration for the purpose of subsidizing Pueblo Transit’s operational expenses, the “Project,” a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of City Council is hereby authorized to execute said Grant Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City to the Grant Agreement and attest the same. SECTION 3. Funds in the amount of $3,183,704 are hereby appropriated for the Project including $1,306,222 in Federal Grant funds and $1, 877,482 in City match funds approved in the FY 2015Transit budget. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance and the attached award to effectuate transactions described herein. SECTION 5. This Ordinance shall become effective immediately upon final passage. INTRODUCED: September 14, 2015 BY: Ed Brown PASSED AND APPROVED: September 28, 2015 City Clerk’s Office Item # R-4 Background Paper for Proposed ORDINANCE COUNCIL MEETING DATE: September 14, 2015 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Brenda Broyles – Director Pueblo Transit SUBJECT: AN ORDINANCE APPROVING A GRANT AGREEMENT, #CO-90-X223-00, IN THE AMOUNT OF $1,306,222, BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME AND AUTHORIZING THE ACCEPTANCE OF THE GRANT AWARD SUMMARY: Attached is a Grant Agreement between the City of Pueblo and the United States of America for FY 2015 Transit Operating expenditures. PREVIOUS COUNCIL ACTION: Council has previously approved, on a yearly basis, this Operating Grant between the City of Pueblo and the Federal Transit Administration to subsidize the City’s mass transit system. BACKGROUND: The City has been partially allocated (3/4) a Federal Operating Grant, # CO-90-X223-00 for FY 2015 funding, in the amount of $1,306,222. These funds are intended to subsidize Pueblo Transit’s operating expenses incurred during this fiscal year. FINANCIAL IMPLICATIONS: The anticipated total project cost is $3,843,335. The partial Federal share is $1,306.222 and the required local match is $1,877,482. No local match needs to be appropriated because the FY 2015 approved budget included the estimated match amount of $1,877,482. BOARD/COMMISSION RECOMMENDATION: None STAKEHOLDER PROCESS: The Pueblo Transit Director and the City of Pueblo Finance Department work together to secure Federal funds to provide public mass transportation in the City of Pueblo. View Print Page 1 of 8 U.S.DOT FTA Department of Transportation Federal Transit Administration Application Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Project ID: CO-90-X223-00 Budget Number: 1 -Budget Approved Project Information: FYI5 5307 URBAN FORMULA Part 1 : Recipient Information Project Number CO-90-X223-00 Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Address: 1 CITY HALL PLACE , PUEBLO, CO 81003 4201 Telephone: (719)553-2655 Facsimile: (719)553-2698 Union Information Recipient ID: 1140 Union Name: ATU LOCAL 662 Address 1: 29213 Gale Rd Address 2: City: Pueblo, CO 81006 0000 Contact Name: Kenny Rider Telephone: (719)371-0052 Facsimile: (719)553-2724 E-mail: Website: Part 2: Project Information Project Type: I Grant 'Gross Project I https://flateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GUII=... 9/1/2015 View Print Page 2 of 8 Project Number: CO-90-X223-00 Cost: $2,482,651 Project Description: FY15 5307 URBAN Adjustment Amt: $0 FORMULA Total Eligible Cost: $2,482,651 Recipient Type: City Total FTA Amt $1,306,222 FTA Project Mgr: Larry Squires Total State Amt: $0 Recipient Contact: Brenda Broyles-Director of Transit Total Local Amt: $1,176,429 New/Amendment: New Other Federal $0 Amt: Amend Reason: Initial Application Special Cond Amt: $0 Fed Dom Asst.#: 20507 Special Condition: None Specified Sec. of Statute: 5307-2A S.C.Tgt. Date: None Specified State Appl. ID: SST8741.028 S.C. Eff. Date: None Specified Start/End Date: Jan. 01, 2015-Dec. 31, 2015 Est. Oblig Date: None Specified Recvd. By State: Aug. 05,2015 Pre-Award EO 12372 Rev: NO Authority?: Yes Review Date: None Specified Fed. Debt No Planning Grant?: NO Authority?: Program Date Final Budget?: No (STIP/UPWP/FTA Jul. 01, 2015 Prm Plan): Program Page: 63 Application Type: Electronic Supp.Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 81760 PUEBLO, CO Congressional Districts State ID District Code District Official 8 3 Scott R Tipton Project Details City of Pueblo, CO applies for(partial)FY15 5307 funds in the amount of$1,306,222 towards operating assistance,ADA-paratransit operating assistance, and preventive maintenance. Operating assistance will be funded at a cost-sharing ratio of 50/50;and provide the required 1%for security expenditures for security at the bus terminal. The bus terminal will have a third-party contractor during the hours https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintNiewPrintRes.asp?GUID=... 9/1/2015 View Print Page 3 of 8 of operation. ADA paratransit operating assistance is provided at a cost sharing ratio of 80/20 for 10%of the FY15 (partial) 5307 apportionment. Preventive maintenance will be used to fund and support bus and facility maintenance activities, as defined in NTD's Reporting Manual,at a cost-sharing ratio of 80/20. Local share will be provided by the City of Pueblo General Fund. These activities are a categorical exclusion. Earmarks No information found. Security Yes—We will expend 1%or more of the 5307 funds in this grant application for security purposes. Please list security-related projects in the project budget and summarize them in the non-add scope code 991. Part 3: Budget Project Budget Quantity 1 FTA Amount I Tot. Elia. Cost SCOPE 300-00 OPERATING ASSISTANCE 01 $1,139,054.001 $2,278,100.00 ACTIVITY 30.09.01 UP TO 50% FEDERAL 0 $1,139,054.00 $2,278,100.00 SHARE SCOPE 117-00 OTHER CAPITAL ITEMS(BUS) 01 $187,168.001 $204,551.00 ACTIVITY 11.7A.00 PREVENTIVE 0 $107,200.00 $134,000.00 MAINTENANCE 11.7C.00 NON FIXED ROUTE ADA 0 $59,988.00 $70,551.00 PARATRANSIT SERVICE Estimated Total Eligible Cost $2,482,681.00 Federal Share:I $1,306,222.00, Local Share:I $1,176,429.00 https://ftateamweb.fta.dot.gov/teamweb/ApplicationsfViewPrint/ViewPrintRes.asp?GUID=... 9/1/2015 View Print Page 4 of 8 OTHER (Scopes and Activities not included in Project Budget Totals) Quantity I FTA Amount' Tot. Eliq. Cost SCOPE 991-00 SECURITY EXPENDITURES 01 $13,062.001 $26,124.00 ACTIVITY 30.09.01 UP TO 50% FEDERAL SHARE 01 $13,062.00' $28,124.00 SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA Accounting Previously Amendment ID Classification FPC FY SEC Approved Amount Total 81760 2015.25.90.91.2 00 2015 90 $0.00 $107,200.00 $107,200.00 81760 2015.25.90.91.2 04 2015 90 $0.00 $1,139,054.00 $1,139,054.00 81760 2015.25.90.91.2 08 2015 90 $0.00 $59,968.00 $59,988.00 Total Previously Approved:' $0.00 Total Amendment Amount:' $1,306,222.00 Total from all Funding Sources:' $1,308,222.00 Alternative Fuel Codes Extended Budget Descriptions 11.7A.00 !PREVENTIVE MAINTENANCE 101 $107,200.001 $134,000.00 Preventive maintenance will be used to fund and support bus and facility maintenance activities, as defined in the NTD Reporting Manual. 11.7C.00 I NON FIXED ROUTE ADA PARATRANSIT SERVICE 101 $59,968.00 $70,551.00 ADA paratransit will be funded at a cost-sharing ratio of 8020 for 10%of the FY 15 annual apportionment. 30.09.01 IUP TO 50%FEDERAL SHARE 101 $13,062.001 $26,124.00 Operating assistance provides a minimum of 1%for transit security expenditures to provide for security at the us depot. The bus depot will have a third party security contractor during the hours of operation. https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID=... 9/1/2015 View Print Page 5 of 8 1 I Changes since the Prior Budget No Information found. Part 4. Milestones 30.09.01 UP TO 50%FEDERAL SHARE 0 $1,139,054 $2,278,100 Milestone Description Est. Comp. Date 1. Begin Date Jan. 01, 2015 2. Final Expenditure Dec. 31, 2015 11.7A.00 PREVENTIVE MAINTENANCE 0 $107,200 $134,000 Milestone Description Est. COMM Date 1. Begin Date Jan. 01, 2015 2. Final Expenditure Dec. 31, 2015 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT 0 $59,968 $70,551 SERVICE Milestone Description Est. Comm Date 1. Begin Date Jan. 01, 2015 2. Final Expenditure Dec. 31, 2015 991-00 SECURITY EXPENDITURES 0 $13,062 $26,124 Milestone Description Est. Comp. Date 1. Begin Date Jan. 01,2015 2. Final Expenditure Dec. 31,2015 Part 5. Environmental Findings PRJBUD Project Budget 0 $1,306,222 $2,482,651 Finding No. 1 - Class II(c) https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?QUID=... 9/1/2015 View Print Page 6 of 8 C04-Planning and Administrative Activity Planning and administrative activities which do not Involve or lead directly to construction, such as:training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. NONADD OTHER 0 $13,062 $26,124 Finding No. 1 - Class 11(c) C04-Planning and Administrative Activity Planning and administrative activities which do not involve or lead directly to construction, such as:training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. Part 6: Fleet Status No information found. Part 7. FTA Comments Conditions of Award Comment Title: 5333 Labor Standards Comment By: Jenny Barket Date Created: Aug. 25, 2015 Date Updated: None Specified Ref Section: Unknown Comment: Special Condition: DOL Certification This award of Federal financial assistance is subject to the terms and conditions set forth in the U.S. Department of Labor's certification letter dated August 24, 2015,to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter,which are fully incorporated herein by reference. Comments to DOL Comment Title: Recpient Contact Comment By: Larry Squires Date Created: Aug. 05,2015 Date Updated: None Specified https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID=... 9/1/2015 View Print Page 7 of 8 Ref Section: Unknown Comment: Brenda Broyles: (719)553-2725 Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-21,October 1,2014) On the date the authorized U.S. Department of Transportation, Federal Transit Administration(FTA)official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below,the Grantee affirms this FTA Award,and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1)"Federal Transit Administration Master Agreement,"FTA MA(21),October 1, 2014, http://www.fta.dot.gov/documents/21-Master.pdf, (2)The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA,and (3)Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Proiect No: CO-90-X223-00 Grantee: CITY OF PUEBLO Citation of Statute(s)Authorizing Proiect: 49 USC 5307-(MAP 21)Urbanized Area Formula(FY2013 and forward) Estimated Total Eligible Cost(in U.S. Dollars): $2,482,851 Maximum Total FTA Amount Awarded (in U.S. Dollars): $1,306,222 Amount of This FTA Award(in U.S. Dollars): $1,308,222 Maximum Percentage(s)of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID=... 9/1/2015 View Print Page 8 of 8 U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Project Certification Date: 8/24/2015 Prosect Description: FY15 5307 URBAN FORMULA The Project Description includes information describing the Project within the Project Application submitted to FTA,and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and,to the extent FTA concurs, statements in other documents including Attachments entered into TEAM-Web. Special Condition: DOL Certification This award of Federal financial assistance is subject to the terms and conditions set forth in the U.S. Department of Labor's certification letter dated August 24,2015, to the Federal Transit Administration with respect to this numbered grant, including any attachments to the letter,which are fully incorporated herein by reference. Awarded By: Mr. David Beckhouse Deputy Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION 08/25/2015 B 11'4111110111P>1"411°—. 'res•ent of City Council https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrint ViewPrintRes.asp?GUID=... 9/1/2015