HomeMy WebLinkAbout13190RESOLUTION NO. 13190
A RESOLUTION APPROVING AND ACCEPTING A GRANT
FROM THE COLORADO HEALTH FOUNDATION FOR THE
COMPLETION OF THE DREW DIX PARK PLAYGROUND
IMPROVEMENT PROJECT – PHASE II, CAPITAL PROJECT
CI1110, IN THE AMOUNT OF $100,000
WHEREAS, The Colorado Health Foundation has approved a one-year grant for the
Drew Dix Park Playground Improvement Project – Phase II; and
WHEREAS, acceptance of the funding for the purposes for which it has been made is in
the best interest of the City and will benefit the health of the citizens and improve the aesthetics
of the park; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Award of The Colorado Health Foundation grant to the City of Pueblo is hereby
accepted and approved effective as of March 9, 2015.
SECTION 2.
The amount of $100,000.00 is hereby authorized for transfer into Capital Project Account
CI1110. Said funds shall only be expended and used for this Project.
SECTION 3.
The officers and staff of the City are directed and authorized to perform any and all acts
consistent with the intent of this Resolution to effectuate the policies and procedures described
herein.
SECTION 4.
This Resolution shall become effective immediately upon final passage.
INTRODUCED: _ March 9, 2015
BY: Eva Montoya
City Clerk’s Office Item # Q-1
Background Paper for Proposed
Resolution
CITY COUNCIL MEETING DATE: March 9, 2015
TO: Members of City Council
CC: Sam Azad, City Manager
VIA: Gina Dutcher, City Clerk
FROM: Steven Meier, Parks and Recreation Director
SUBJECT: A RESOLUTION APPROVING AND ACCEPTING A GRANT FROM THE
COLORADO HEALTH FOUNDATION FOR THE COMPLETION OF THE DREW
DIX PARK PLAYGROUND IMPROVEMENT PROJECT – PHASE II, CAPITAL
PROJECT CI1110, IN THE AMOUNT OF $100,000
SUMMARY:
This Resolution approves and accepts a one-year grant in the amount of $100,000.00 for the
Drew Dix Park Playground Improvement Project – Phase II. There is no in-kind or cash match
for this grant.
PREVIOUS COUNCIL ACTION:
None
BACKGROUND:
The project which began in 2013, was to replace the unsafe playground equipment located in
Drew Dix Park. A task force committee was created and met on a regular basis with the
assistance of neighbors of the Drew Dix Park area. After many meetings and a neighborhood
survey, the consensus was to replace the existing playground equipment and continue to honor
the park’s namesake, Major Drew Dix, to embrace a patriotic theme for the new play equipment.
Phase I was completed this past summer 2014. Phase II will essentially complete the project as
planned.
FINANCIAL IMPLICATIONS:
Only financial impact would be staff time with oversight of the grant.
BOARD/COMMISSION RECOMMENDATION:
None
STAKEHOLDER PROCESS:
This is funding for Phase II of the project. Public meetings and community input were received
at the beginning of Phase I of the project.
ALTERNATIVES:
Project would not be completed.
RECOMMENDATION:
Approve the Resolution.
Attachments:
Colorado Health Foundation Grant Award Letter
trt-
The Colorado Health Found ation'
February 12, 2015
Mr. Steven Meier
Director of Parks and Recreation and Planning and Community Development
The City of Pueblo Colorado, Parks and.Recreation Department
800 Goodnight Avenue
Pueblo, CO 81005
Dear Mr.Meier:
We are pleased to inform you that the Colorado Health Foundation has approved a one-year grant in the
amount of$100,000 for"Drew Dix Park Playground Improvement Project-Phase II."
We appreciate your active commitment to improving the health and health care of Coloradans and look
forward to supporting your efforts to achieve the results outlined in your proposal.
The agreement below provides the terms and conditions of this grant. Please mail the executed agreement
and attached budget to the attention of Sara Guillaume, Director of Grants Management.
Please include your grant identification number, shown below, on all future correspondence with the
Colorado Health Foundation. Also enclosed are guidelines for communicating your grant.
We look forward to working with you during the coming year. As a grantee of the Colorado Health
Foundation,you can expect the following:
• We intend to respond to grantee email or phone inquiries within one business day. If one of our
staff members is out of the office,you will receive a notification.
• Our goal is to provide a response to all grantee reports within 60 days of receiving the report.In
our response, we will acknowledge and comment briefly on the substance of the work.
• We will continue to communicate internally at the Foundation with one another so that your
interactions are coordinated.
Congratulations on this recognition of your important efforts. If at any time you have any questions
regarding this grant, please contact Sara Guillaume at(303)953-3672 or
sguilJaume@ColoradoHealth.org.
Sincerely,4111-te'S
Kelly Dunkin Christopher Smith
Vice President, Philanthropy Program Officer, Healthy Living
Enclosures (2)
Grant ID#6521 - I -
501 South Cherry Street,Suite 1100 0 Denver,CO 80246 TEL:303.953.3600 FAX:303 322 4576 www.ColoradoHealth.org
GENERAL GRANT TERMS, CONDITIONS AND UNDERSTANDINGS
Title of Project:
Drew Dix Park Playground Improvement Project-Phase II
Grant ID#:6521
Purpose of Project:
Complete the Drew Dix Park Playground Improvement Project,which will ultimately finalize Phase II of the project.The end result is to have the
amenities available,such as a playground,in order to help fight the increasing obesity rates in both adult and child in the local community.
Grantee Organization: Checks to be Made Payable to:
The City of Pueblo Colorado,Parks and Recreation Department The City of Pueblo Colorado,Parks and Recreation Department
800 Goodnight Avenue 800 Goodnight Avenue
Pueblo, CO 81005 Pueblo, CO 81005
Tax Identification Number:846000615
Amount of Grant Awarded: Period for Which Support is Granted:
$100,000 over a 12-month period From 3/1/2015 Through 2/29/2016
Contingencies:
Special Provisions:Grantee will allow a TCHF consultant access to the project throughout the grant period to complete pre and post pictures and/or
videos of the project.The grantee or consultant will obtain prior client releases for publication purposes.
Intended Measurable Results to be Reported on:
Increase number of children and adults who have convenient access to active play spaces and safe,active transportation by 4,070
Expected Intermediate Milestones:
Over the course of the grant,the City of Pueblo will:
-Complete final project scope and secure vendor(winter/spring 2015)
-Finalize and purchase equipment(spring/summer 2015)
-Install playground equipment and complete park improvements(summer/fall 2015)
-Continue community outreach(fall 2015)
-When reporting back to the Foundation,please share the ways in which you incorporated community engagement into your planning efforts and
playground design and how the new play space was activated to ensure use. Please also share any major lessons learned including successes and
challenges related to community engagement and activation.
Payment and Requirements Schedule:
Requirement Due Date Requirement Payment Amount Approximate Payment Schedule
3/5/2015 Signed Grant Agreement $100,000 3/12/2015
3/31/2016 Final Report
Payments are contingent upon receipt and approval of the associated requirements.
The Foundation requests that you provide your reports using the format found at www.coloradohealth.org.
Grant ID#6521 - 1 -
*Project Director **Grantee Organization Primary Contact
(please correct the information below if necessary) (please correct the information below if necessary)
Mr.Steven Meier Mr.Sam Azad
Director of Parks and Recreation and Planning and Community City Manager of Pueblo
Development The City of Pueblo Colorado,Parks and Recreation Department
The City of Pueblo Colorado,Parks and Recreation Department 800 Goodnight Avenue
800 Goodnight Avenue Pueblo, CO 81005
Pueblo, CO 81005
*The project director is the individual directly responsible for developing the proposed activity,its implementation,and day-to-day direct
supervision of the project.**The organization primary contact is the CEO/Executive Director of the grantee organization.
Grant ID#6521 -2-
The Colorado Health Foundation is awarding this Grant to the above named organization ("Grantee") and
Grantee agrees to,the following:
1. Tax Exempt Status, Grantee represents that:
a. To provide current and appropriate documentation if organization is a government supported
agency, such as school, museum, library or government agency or department.
b. To provide The Colorado Health Foundation with immediate written notification of any changes
in the organization's tax-exempt status.
2. Expenditure of Funds
This Agreement(together with any income earned upon investment of Grant funds) is made for the
purpose outlined herein and may not be expended for any other purpose without The Colorado
Health Foundation's prior written approval. Expenditures of Grant funds must adhere to the specific
line items in the attached Grant Budget. If the grant is greater than $50,000, changes to individual
line items (increases and decreases)that are greater than 25% of that line item and greater than
$1,000 must be requested in writing to The Colorado Health Foundation Grants Director and
approved in writing by Foundation staff. Requests should be submitted using the form and
instructions found at www.ColoradoHealth.org in the"For Grantees"section.
If the Grant is intended to support a specific project or for a specific period, any portion of the Grant
unexpended at the completion of the project or the end of the period specified above on Page 1 (the
"Grant Period") shall be returned immediately to The Colorado Health Foundation. With prior
written approval from The Colorado Health Foundation the Grant Period may be extended in order to
reach the anticipated outcomes. Requests should be submitted using the form and instructions found
at www.ColoradoHealth.org in the "For Grantees"section.
3. Prohibited Use of Funds
Grantee will not permit any Grant funds or income derived from such funds to be used for
"political expenditures"as defined in Section 4955 of the Code, including but not limited to
participation or intervention in a political campaign for a public office.
This grant is not in any way earmarked to support or carry on any lobbying or voter registration
drive. Grantee hereby reaffirms that the project's current budget, attached to this grant
agreement, accurately reflects Grantee's present intention to expend at least the amount of this
grant on project non-lobbying and non-voter registration activities in Grantee's current fiscal
year.
Grantee represents that it is knowledgeable about Executive Order 13224 and the USA Patriot
Act of 2001 and Grantee will not permit any Grant funds or income derived from such funds to
be expended or re-granted so as to benefit any person or organization with ties to terrorists.
Grant ID#6521 -3-
4. No Assignment or Delegation
Grantee may not assign or otherwise transfer its rights or delegate any of its obligations under this
Agreement without the prior written approval of The Colorado Health Foundation.
5. Records and Reports
Grantee must keep a record of all receipts and expenditures relating to this Agreement and to provide
The Colorado Health Foundation with a written report summarizing the project promptly following
the end of the Grant Period. The Colorado Health Foundation may also require interim reports.
Grantee reports should describe progress achieving the Grant Purposes(including progress toward
measurable results and intermediate milestones outlined above on Page 1) and include a detailed
accounting of the uses or expenditure of all Grant funds. Grantee also agrees to provide any other
information reasonably requested by The Colorado Health Foundation. If Grantee obtains any
audited financial statements covering any part of the period of this Agreement, copies of such
statements shall be provided to The Colorado Health Foundation promptly after receipt. Grantee
must keep the financial records with respect to the Grant and this Agreement, along with copies of
any reports submitted to The Colorado Health Foundation, for at least four years following the year
in which all Grant funds are fully expended.
6. Required Notification
Grantee must provide The Colorado Health Foundation with immediate written notification of: (1)
its inability to expend the Grant funds for the Grant Purposes; or(2) any expenditure of Grant funds
for any purpose other than the Grant Purposes; and, (3) any other breach by Grantee of this
Agreement.
7. Reasonable Access for Evaluation and Oversight
The Colorado Health Foundation incorporates evaluation into its charitable grant-making so that it
and the Grantee can understand the impact of the Grant and how to improve the impact of the
charitable grant-making moving forward, and for the benefit of other Grantees and for the State of
Colorado. As a condition to the receipt of this Grant, Grantee agrees to comply with and to
participate in any requests from The Colorado Health Foundation to conduct an evaluation of the
effectiveness of this grant(the "Evaluation") either individually with the Grantee or with multiple
grantees as part of a broader strategy of The Colorado Health Foundation, including but not limited
to follow-up reporting and/or additional activities above and beyond those listed in the Payment and
Requirements section of this Agreement.
Grantee will permit The Colorado Health Foundation and its representatives, at its request,to have
reasonable access during regular business hours to its files, records, accounts, personnel and clients,
or other beneficiaries for the purpose of making such financial audits, verifications, or program
evaluations as The Colorado Health Foundation deems necessary or appropriate concerning the Grant
and to discuss Grantee's programs, procedures and operations with Grantee's personnel.
Grant ID#6521 -4-
8. Research Involving Human Subjects:
If the Grant is to be used in whole or in part for research involving human subjects, Grantee hereby
certifies that Grantee, applying the ethical standards and the criteria for approval of grants set forth in
its Internal Review Boards and professional oaths, has determined that the human subjects involved
in this Grant will not experience risk over and above that involved in the normal process of care and
are likely to benefit from the proposed research program.
9. Publicity:
The Colorado Health Foundation encourages Grantee to publicize information concerning the Grant
in the Grantee's newsletters, annual reports, press releases, Web-site and other relevant media.
Grantee will obtain the prior written approval of The Colorado Health Foundation prior to releasing
or publicizing such information.
The Colorado Health Foundation welcomes any photographs relevant to the Grant for The Colorado
Health Foundation's use. Photos must have prior client releases(if applicable) for publication
purposes.
Without further notice to or consent from Grantee, The Colorado Health Foundation may include
information regarding this Agreement and/or Grant,the amount and purpose of the Grant and
photographs, logo or trademark, and other published/printed information or materials (provided by
Grantee)and its activities, in The Colorado Health Foundation's periodic public reports, newsletters,
Web-site and news releases.
10. Colorado Charitable Solicitations Act
Grantee represents that it is aware of and in compliance with the Colorado Charitable Solicitations
Act governing fundraising in Colorado.
11. Right to Modify or Revoke
The Colorado Health Foundation reserves the right to discontinue, modify or withhold any payments
to be made under this Agreement or to require a total or partial refund of any Grant funds if, in The
Colorado Health Foundation's sole judgment , such action is necessary or prudent: (1) because the
Grantee has not fully complied with the terms and conditions of this Agreement; (2) to protect the
purpose and objectives of this Agreement or any other charitable interest of The Colorado Health
Foundation; or(3)to comply with the requirements of any law or regulation applicable to Grantee,
The Colorado Health Foundation, or this Grant.
12. Termination
The Colorado Health Foundation's obligations under this Agreement shall automatically terminate in
the event of the insolvency, receivership, bankruptcy filing, or dissolution of Grantee.
Grant ID#6521 -5-
In addition to its right of revocation under Paragraph 11 above,The Colorado Health Foundation
may terminate this Agreement at any time by giving Grantee at least 30 days of written notice. Upon
termination of this agreement for any reason, all payments by The Colorado Health Foundation to
Grantee shall cease at such time as may be determined by The Colorado Health Foundation.
Termination or revocation of this Agreement by The Colorado Health Foundation will not terminate
Grantee's obligations under this Agreement with respect to Grant funds expended or otherwise not
returned to The Colorado Health Foundation. Grantee's obligations under Paragraphs 5, 7, 9 and 16
shall also survive termination of this Agreement.
13. Special Conditions and Reporting
Grantee will submit reports to The Colorado Health Foundation according to the reporting schedule
set forth on page one of this Agreement.
14. Amendment
This Agreement may be amended, supplemented or extended only by written communication signed
by The Colorado Health Foundation.
15.No Partnership Agency or Third Part Beneficiaries
Nothing contained in this Agreement shall create or be deemed to create a partnership or agency
between The Colorado Health Foundation and Grantee and nothing contained in this Agreement shall
be deemed to give rise to any rights or benefits to third parties not a party to this Agreement.
16. Intellectual Property
(a) Grantee represents and warrants that it owns or has the right to use all intellectual property that
will be employed by Grantee or its agents in the performance of this Agreement, including without
limitation, Grantee's obligations under subsection (c) below.
(b) All works and matters created or discovered through the performance of this Agreement,
including but not limited to, implementation methodologies, best practices guides and training
curricula(the "Work"), are owned by the Grantee provided, however, that the Work may be used by
Grantee only in furtherance of charitable purposes(i.e., activities recognized by the IRS as charitable
and not resulting in "unrelated business taxable income"as defined in Section 512 of the Code),
unless otherwise agreed in writing by The Colorado Health Foundation.
(c) Grantee hereby grants to The Colorado Health Foundation a nonexclusive, irrevocable, perpetual,
worldwide, fully transferable, royalty-free license to (i)the Work, to make, use, sell, license to
others, reproduce, create derivative works of, publish, republish, distribute, perform and display the
Work in any current or future form and for any purpose in furtherance of charitable purposes, and (ii)
any other intellectual property incorporated into or used in connection with the Work to the extent
reasonably necessary to enable The Colorado Health Foundation to use and practice the licensed
Work. The license herein granted to The Colorado Health Foundation shall vest without any further
action on the part of Grantee. Without the prior written consent of The Colorado Health Foundation,
Grant ID#6521 -6-
i
Grantee will not enter into any agreement with a third party that would restrict Grantee's ability to
perform its obligations under this subsection (c).
17. Disclaimer
Nothing contained herein, including the required reporting and review procedures, shall be construed
as a warranty, representation, or approval by The Colorado Health Foundation that the services
rendered by Grantee are adequately or properly rendered on either an individual or program-wide
basis. Grantee shall have sole responsibility for all damages, costs, fines, attorneys' fees, or
liabilities of any kind or nature arising from any claims, demands or suits resulting from the
Grantee's performance or failure to perform under this Agreement.
18. Controlling Document
The terms and conditions of this Agreement shall be the controlling document between The Colorado
Health Foundation and Grantee. All verbal communication, notes, minutes or other documentation
of The Colorado Health Foundation shall be deemed merged into this Agreement. In making this
Grant, The Colorado Health Foundation has relied on the information and representations submitted
to The Colorado Health Foundation by Grantee and Grantee represents that all such information and
representations are true and complete.
19. Future Funding
Grantee acknowledges that, except as expressly provided in this Agreement, The Colorado Health
Foundation has no obligation to Grantee with respect to any additional or future funding.
[Signature Page Follows]
Grant ID#6521 -7-
31ia ( 1S
Kelly D/nkin Date !
Vice President, Philanthropy
The Colorado Health Foundation
The undersigned certify that they are duly authorized officers of Grantee and, as such, are authorized to
accept this contract on behalf of Grantee, to obligate the Grantee to observe all of the terms and conditions
placed on this Agreement, and in connection with this Agreement to make, execute, and deliver on behalf of
the Grantee all agreements, representations, receipts, reports, and other instruments of every kind.
ACCEPTED AND AGREED TO:
Stephen G. Nawrocki
President of City Council
(typed/. '• . .1 -
4114,14611ftr. .- ?SRC/1 g %7a is'
-residen. Council (signature Date
q
Organization Name: The City of Pueblo Colorado, Parks and Recreation Department
Project Title: Drew Dix Park Playground Improvement Project- Phase II
Request ID: 6521
.301ik'eSt,3r,�" „II
< is+ hr.1 vaFApproved,BUd et &a ,5 s;xt rv'c
P{roposalt`Expenses: y+,41
r. rl c Glias it 1;�4 iyxnes , d,k 4 ." @a�� sear 2 3 `jj 4 ^" 3wP ' 'Total�°
�' �.�Gah '� fi '�° I � �k Yea ra ,-�w 4' ��4 u� !
Direct Costs �� � ��
General Operating —
Program/Project —
Personnel —
Programming/Project Costs -■ $ —
Administrative costs related to program $ —
Capital $ 100,000.00 $ 100,000.00
Total Direct Costs $ 100,000.00 $ - $ - $ 100,000.00
bitercosts- a
Consultants $ —
Other $ —
Fiscal Sponsor's Fee (If applicable) —
Indirect Costs (Max 10%) $ —
Total Other Costs $ - $ - $ - $ -
GRAND TOTAL $ 100,000.00 $ - $ - $ 100,000.00