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Home My WebLink About13171RESOLUTION NO. 13171 A RESOLUTION AMENDING THE LEGISLATIVE PROCEDURES AND RULES OF COUNCIL WHEREAS: It is the desire of the City Council to amend the Legislative Procedures and Rules of Council with modifications that either comply with current practice, or are classified as a “housekeeping” measure; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: (brackets indicate matter being deleted; underscoring indicates matter being added) SECTION 1: Rule 1 of the Legislative Procedures and Rules of Council is amended as follows: Organizational Meeting – Election of Officers. Each newly elected Council shall take office at noon on January 1, and hold its first meeting on the second Monday following January 1 of the year following its election. At the first meeting of by ballot and results January of each year, a President and Vice President shall be elected \[\] read into the record by the City Clerk by secret ballot. SECTION 2: Rule 15 of the Legislative Procedures and Rules of Council is amended as follows: The Agenda. The City Manager, with the assistance of the City Clerk, shall prepare the Agenda for all Council meetings. The Agenda shall include all items requiring Council action. Whenever possible, the Manager shall submit to the City Council all facts necessary for the City Council to properly study the item and make a decision thereon. To this end, the Manager may give his or her recommendation on items under consideration. All matters to appear on the Agenda for regular \[)\] eleven (11) Council meetings shall be filed with the City Clerk seven (7 days prior to the regular Council meeting. The City Clerk shall be furnished copies of all ordinances or \[\] full agenda packetsor resolutions so that copies may be delivered to the City Council \[\] posted on the City’s Websitefour (4) no later than five (5) days prior to the regular meeting date. Matters not filed with the City Clerk in accordance herewith shall not be considered, but shall lie over until the next regular meeting unless leave for immediate consideration be granted by a majority vote of the members of the City Council present at the meeting. SECTION 3: Rule 15.1(a) of the Legislative Procedures and Rules of Council is amended as follows: Order of Business. (a) The Order of Business at all Council meetings, general and special, shall be: (1) Invocation (2) Pledge of Allegiance (3) Roll Call \[\] Special Recognitions (4) Public Forum \[\] Public Forum (5) Special Recognitions (6) Council Comments SECTION 4: Rule 15.1(c) of the Legislative Procedures and Rules of Council is amended as follows: Relevant Public Comment on Regular Agenda Resolutions Relevant public comment may be made by any interested resident of the City on any Resolution listed on the Regular Agenda, except those appointing members to boards and commissions, provided that such resident shall, prior to the commencement of the regular Council meeting during which the Resolution will be considered, sign his or her name and address and identifies the Resolution by agenda item number on the Resolution Public Comment sheet made available for that purpose. Those wishing to address City Council will be allowed a five-minute A maximum of six (6) people will be allowed to address City Council for each presentation. Regular Agenda Resolution for a five (5) time limit. SECTION 3: The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of the Resolution to effectuate the policies and procedures described herein. SECTION 4: This Resolution shall become effective immediately upon final passage. INTRODUCED: February 23, 2015 BY: Chris Nicoll City Clerk’s Office Item # M-1 Background Paper for Proposed Resolution COUNCIL MEETING DATE: February 23, 2015 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Office of the City Clerk FROM: Gina Dutcher, City Clerk SUBJECT: A RESOLUTION AMENDING THE LEGISLATIVE PROCEDURES AND RULES OF COUNCIL SUMMARY: This Resolution will amend the Legislative Procedures and Rules of Council with several modifications that either comply with current practice or are classified as a “housekeeping” measure. PREVIOUS COUNCIL ACTION: The Legislative Procedures and Rules of Council are amended on occasion. The last amendment was passed and approved on December 10, 2012. BACKGROUND: In a regular review of the Legislative Procedures and Rules of Council, several amendments are being proposed to either comply with current practice, eliminating the requirement to “suspend the rules,” or for general updates. Rule #1 Organizational Meeting – Election of Officers. Each newly elected Council shall take office at noon on January 1, and hold its first meeting on the second Monday following January 1 of the year following its election. At the first meeting of January of each year, a President and Vice President shall be elected by ballot and results read into the record by the City Clerk by secret ballot. For the past several years, Council has suspended the rules to eliminate the requirement of a “secret ballot” when electing a President and Vice President. Rule #15 The Agenda. The City Manager, with the assistance of the City Clerk, shall prepare the Agenda for all Council meetings. The Agenda shall include all items requiring Council action. Whenever possible, the Manager shall submit to the City Council all facts necessary for the City Council to properly study the item and make a decision thereon. To this end, the Manager may give his or her recommendation on items under consideration. All matters to appear on the Agenda for regular Council meetings shall be filed with the City Clerk eleven (11) seven (7) days prior to the regular Council meeting. The City Clerk shall be furnished copies of all ordinances or resolutions so that full agenda packets copies may be delivered to the City Council or posted on the City’s Website no later than four (4) five (5) days prior to the regular meeting date. Matters not filed with the City Clerk in accordance herewith shall not be considered, but shall lie over until the next regular meeting unless leave for immediate consideration be granted by a majority vote of the members of the City Council present at the meeting. Current practice is the submittal of agenda items to the City Clerk eleven days in order to accommodate the administrative draft agenda process. The additional time in posting the agenda will help the Administration in compiling a complete packet, thus reducing the need for an amended agenda on the Friday before the meeting. 15.1 (a) Order of Business. (a) The Order of Business at all Council meetings, general and special, shall be: (1) Invocation (2) Pledge of Allegiance (3) Roll Call (4) Special Recognitions Public Forum (5) Public Forum Special Recognitions (6) Council Comments The amendment changes the order of business to conduct the Special Recognitions prior to the Public Forum. Rule #15.1(c) Relevant Public Comment on Regular Agenda Resolutions Relevant public comment may be made by any interested resident of the City on any Resolution listed on the Regular Agenda, except those appointing members to boards and commissions, provided that such resident shall, prior to the commencement of the regular Council meeting during which the Resolution will be considered, sign his or her name and address and identifies the Resolution by agenda item number on the Resolution Public Comment sheet made available for that purpose. Those wishing to address City Council will be allowed a five-minute presentation. A maximum of six (6) people will be allowed to address City Council for each Regular Agenda Resolution for a five (5) time limit. The additional language is the current practice for the Public Forum FINANCIAL IMPLICATIONS: None BOARD/COMMISSION RECOMMENDATION: Not applicable for this Resolution STAKEHOLDER PROCESS: Not applicable for this Resolution ALTERNATIVES: Maintain current rules and one RECOMMENDATION: Approval of the Resolution