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RESOLUTION NO. 13156
A RESOLUTION AUTHORIZING PAYMENT FROM THE
COUNCIL CONTINGENCIES ACCOUNT IN THE 2015
GENERAL FUND BUDGET TO THE BOYS & GIRLS CLUBS
OF PUEBLO COUNTY IN THE AMOUNT OF $1,000 TO
SPONSOR THE ANNUAL CHAMPIONS OF YOUTH DINNER
AND YOUTH RECOGNITION BANQUET
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
Payment in the amount of $1,000 from the Council Contingencies Account in the
2015 General Fund Budget is authorized to be paid to the Boys & Girls Clubs of Pueblo
County to sponsor the Annual Champions of Youth Dinner and Youth Recognition
Banquet.
SECTION 2.
The officers and staff of the City are directed and authorized to perform any and
all acts consistent with the intent of this Resolution to effectuate the policies and
procedures described herein.
SECTION 3.
This Resolution shall become effective upon passage and approval.
INTRODUCED: _ January 26, 2015
BY: Chris Nicoll
City Clerk’s Office Item # M-7
Background Paper for Proposed
RESOLUTION
COUNCIL MEETING DATE:
January 26, 2015
TO: Council President Stephen G. Nawrocki and Members of City Council
CC: Sam Azad, City Manager
VIA: Gina Dutcher, City Clerk
FROM: Council Member Dennis Flores
SUBJECT: A RESOLUTION AUTHORIZING PAYMENT FROM THE COUNCIL
CONTINGENCIES ACCOUNT IN THE 2015 GENERAL FUND BUDGET
TO THE BOYS & GIRLS CLUBS OF PUEBLO COUNTY IN THE
AMOUNT OF $1,000 TO SPONSOR THE ANNUAL CHAMPIONS OF
YOUTH DINNER AND YOUTH RECOGNITION BANQUET
SUMMARY:
Attached for consideration is a request from the Boys & Girls Clubs of Pueblo County
requesting sponsorship of the Annual Champions of Youth Dinner and Youth
Recognition Banquet.
PREVIOUS COUNCIL ACTION:
A donation of $1,000 was made in 2014 to this event from Council Contingencies.
BACKGROUND:
The Boys & Girls Clubs of Pueblo County will honor Club Members for their
achievements. Club Members from the Avondale, East Side, and Sprague Clubhouses
will receive awards in Character & Leadership Development, Educational & Career
Development, Health and Life Skills, the Arts, Sports and Fitness, and Recreation. The
2015 Grand Champion of Youth, Youth of the Year, Family of the Year, and Volunteer
of the Year will also be honored.
Council Member Dennis Flores is requesting $1,000 to sponsor the Annual Champions
of Youth Dinner and Youth Recognition Banquet.
FINANCIAL IMPLICATIONS:
Funds in the amount of $1,000 would be paid from the Council Contingencies Account
in the 2015 General Fund Budget to the Boys & Girls Clubs of Pueblo County.
BOARD/COMMISSION RECOMMENDATION:
Not Applicable.
STAKEHOLDER PROCESS:
Not Applicable.
ALTERNATIVES:
City Council could choose not to authorize funding for this event.
RECOMMENDATION:
This Resolution is at the request of Council Member Dennis Flores.
Attachments:
Attached is a request for sponsorship.
DATE BALANCE IN 2015 CONTINGENCIES ACCOUNT DEBIT CREDIT BALANCE
Beginning Balance $ 16,250.00
1/26/2015 Boys&Girls Club of Pueblo County $ 1,000.00 $ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
$ 15,250.00
Tracey Sample
From: Sam Azad
Sent: Monday, January 12, 2015 8:02 AM
To: Tracey Sample
Cc: Jeri Armstrong
Subject: FW: Boys&Girls Club
Tracey—Will you prepare a resolution for$1,000 sponsorship for Boys&Girls Club Dinner? Thanks!
From: Dennis Flores
Sent: Friday,January 09, 2015 10:21 AM
To: Sam Azad
Subject: RE: Boys&Girls Club
Sam: Yes, I would like to proceed with this request, In the future, do we have he ability to replenish the fund if
our revenue picture improves? Dennis
Sent with Good(www.good.com)
Original Message
From: Sam Azad
Sent: Friday,January 09, 2015 09:50 AM Mountain Standard Time
To: Dennis Flores
Cc: Steve Nawrocki; Tracey Sample
Subject: RE: Boys&Girls Club
Good morning Dennis,
Yes,during the past several years the City Council has sponsored and contributed to several non-profit fund raising
events. The contributions materialized out the Council contingency fund. The Council contingency was funded at$100K
just few years ago. This fund has been dwindling down for the past 3 years. Last year,the Council contingency account
was funded at$60K.
During the 2015 Budget markup sessions,the Council appropriated the proposed funding gaps both for the Pueblo
Chamber of Commerce and HARP out of the Council contingency proposed budget. Needless to say that the Council
contingency now stands at$16,250. With that being said, it is up to the entire Council how you would prefer to
contribute/disperse that money. If you would like to sponsor a resolution and support the Boy and Girls Club dinner at
$1,000,we can prepare the appropriate document for the Council to vote on. Please let us know.
Thanks,
Sam
From:Dennis Flores
Sent: Friday, January 09, 2015 9:26 AM
To: Sam Azad
1
Cc: Steve Nawrocki
Subject: FW: Boys &Girls Club
Sam: Please see attached and provide the information to Council regarding this request. tnx Dennis
Sent with Good(www.good.com)
Original Message
From: Janelle Martinez [janellem@bgcpueblo.org]
Sent: Tuesday,January 06, 2015 11:07 AM Mountain Standard Time
To: Dennis Flores
Subject: Boys&Girls Club
Mr. Dennis,
HAPPY NEW YEAR! I hope you and Ms. Evelyn enjoyed your Holidays. I can't believe it is already 2015. I wanted to
reach out to you regarding the Boys&Girls Club Annual Dinner&Awards Ceremony taking place Thursday, February 5
at PCC. Last year the City of Pueblo generously sponsored our dinner at the Silver Level($1000)and I was hoping this is
something you all would consider doing again for us this year. I have attached a sponsorship packet for your review and
consideration.
I also attached an invitation if you would be available to attend. This really is a great event that highlights all the
accomplishments of our Club Kids. I think you would really enjoy it.... ogi
Thank you so much for taking the time to look over our sponsorship packet, If you have any questions please do not
hesitate to contact me. I look forward to hearing back from you...
Respectfully,
Janelle
Janelle Martinez
Director of Outreach&Events
Boys & Girls Clubs of Pueblo County
2601 Sprague Ave.
Pueblo, CO 81004
T:719.564.0055 Ext. 104
F:719.561.4594
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