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HomeMy WebLinkAbout08824ORDINANCE NO. 8824 AN ORDINANCE BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF $100,554 FOR A SOFTWARE AND HARDWARE UPGRADE OF THE CITY’S E911 SYSTEM AND SUPPORT THAT WAS APPROVED BY CITY COUNCIL ON JANUARY 28, 2013 BY PASSAGE AND APPROVAL OF ORDINANCE 8565 WHEREAS, the Pueblo Police Communications Center was in need of software and hardware upgrades to the City’s E911 telephone system. Ordinance 8565 was passed and approved by City Council on January 28, 2013, which authorized this and other purchases to be paid through E-911 Telephone Charge Fund Reserves. WHEREAS, the service provider experience difficulties during the upgrade process, which resulted in the need for additional equipment and significant delays. As a result, the project wasn’t completed until January 2014 and final payment was made for the upgrades in May 2014. WHEREAS, Ordinance 8565 was drafted as a capital expenditure instead of a project. The unspent capital budget appropriated in Ordinance No. 8565 transferred back to the City’s E-911 Telephone Fund reserves at the end of 2013. As a result, the final payment in May 2014 created a deficit. WHEREAS, the originally appropriated funds are still available in the E-911 Telephone Charge Fund reserves for said project; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1: Funds in the amount of $100,554 are hereby budgeted and appropriated from the E911 Fund reserves for a software and hardware upgrade of the City’s E-911 telephone system previously approved in Ordinance No. 8565. SECTION 2. The officers and staff of the City are authorized and directed to take all action necessary, appropriate or required to effectuate the provisions of this Ordinance. SECTION 3. This Ordinance shall become effective December 31, 2014, nunc pro tunc. INTRODUCED: December 22, 2014 BY: Ed Brown PASSED AND APPROVED: January 12, 2015 City Clerk’s Office Item # R-4 Background Paper for Proposed Ordinance COUNCIL MEETING DATE: TO: President Steve Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Police Department – Police Chief Luis Velez SUBJECT: AN ORDINANCE BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF $100,554 FOR A SOFTWARE AND HARDWARE UPGRADE OF E911 SYSTEM AND SUPPORT THAT WAS APPROVED BY CITY COUNCIL ON JANUARY 28, 2013 BY PASSAGE OF ORDINANCE 8565 SUMMARY: Attached is an Ordinance budgeting and appropriating funds in the amount of $100,554 from the E-911 Telephone Charge fund reserves for a software and hardware upgrade of the City’s E911 system. These funds were originally approved by City Council by passage of Ordinance 8565 on January 28, 2013, however the equipment was not installed until January 2014. PREVIOUS COUNCIL ACTION: On January 28, 2013 City Council approved Ordinance No. 8565 which approved the purchase of a software and hardware upgrade to the City’s E911 system. BACKGROUND: Upgrades and Support to the VIPER (E911) Evergreen software were needed to ensure the effectiveness and functionality of the Police Department 911 Communications Center, which serves as the only Public Safety Answering Point (PSAP) for the City of Pueblo.  VIPER (E911) Software and Hardware Upgrade $ 96,233.67  Basic Tech Care Services (1 Year) $ 4,319.87 Total: $100,553.54 o Funding approved in Ordinance No. 8565 provided software and hardware upgrades to our E911 system as well as 1-year of support. It also rectified existing issues within the VIPER E911 system through application of patches and hot fixes. The E911 software provider (Intrado) and their partner vendor (Century Link) experienced difficulties during the upgrade process. To remedy the problems incurred, temporary modules were installed. The installation of the permanent modules was not completed until January 2014. Because Ordinance 8565 was drafted as a capital expenditure rather than a project, the unspent capital outlay budget rolled in to the E911 fund reserves at the end of the 2013. FINANCIAL IMPLICATIONS: Funds in the amount of $100,554 shall be budgeted and appropriated from the E-911 Telephone Charge Fund reserves for said Ordinance. BOARD/COMMISSION RECOMMENDATION: N/A STAKEHOLDER PROCESS: N/A ALTERNATIVES: City Council may choose to not approve this ordinance. However, the original ordinance budgeting and appropriating these funds was previously approved by City Council through passage of Ordinance 8565 on January 28, 2013. RECOMMENDATION: Approval of this Ordinance Attachments: Purchase Order PURCHASE ORDER INVOICE TO: PAGE: 1 City of Pueblo DEPARTMENT OF FINANCE P.O. #: 076867 PO BOX 1427 DATE: 03/06/13 PUEBLO, CO 81002 CHANGE #: 1 DATE CHG: 05/20/14 VENDOR # 9899 SHIP TO: TO: CENTURYLINK COMMUNICATIONS City of Pueblo PO BOX 52124 POLICE DEPARTMENT PHOENIX, AZ 85072-2124 PHONE: 719-553-2420 200 S MAIN STREET PUEBLO, CO 81003 DELIVER BY: SHIP VIA: F.O.B. TERMS 02/22/13 BEST WAY DESTINATION NET/30 ACCOUNT NO. PROJECT REQUISITIONED BY REQ. NO. 214-0000-421.70-05 PD SHAW 76763 EXTENDED LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST ** -****************************** * * * CHANGE ORDER * * * ********************************* 2 1.00 EA VIPER SOFTWARE & HARDWARE 96233.6700 96233.67 UPGRADE ATTN: LAURA WITTRUP POLICE COMM CENTER ORDINANCE #8565 VENDOR ITEM NO.- QUOTE Q77744A 3 1.00 EA BASIC TECH CARE SERVICES YEAR 4319.8700 4319.87 1 VENDOR ITEM NO.- QUOTE Q77744A SUB-TOTAL 100553. 54 TOTAL 100553. 54 REMARKS: Made changes per De 5/20/14 JMS The above reference Purchase Order No must appear on all Invoices, Packing Slips and Correspondence relating to this PO Approved By N mi C Hadden, Purchasing Agent Tax Exemption Numbers: City 1360 City of Pueblo-Purchasing Department State 98-03305 230 S. Mechanic -Pueblo, CO 81003 Phone: 719-553-2350-Fax: 719-553-2351 Federal: 84-6000615 ACCOUNTS PAYABLE: 719463.2648