HomeMy WebLinkAbout08824ORDINANCE NO. 8824
AN ORDINANCE BUDGETING AND APPROPRIATING FUNDS
IN THE AMOUNT OF $100,554 FOR A SOFTWARE AND
HARDWARE UPGRADE OF THE CITY’S E911 SYSTEM AND
SUPPORT THAT WAS APPROVED BY CITY COUNCIL ON
JANUARY 28, 2013 BY PASSAGE AND APPROVAL OF
ORDINANCE 8565
WHEREAS, the Pueblo Police Communications Center was in need of software and
hardware upgrades to the City’s E911 telephone system. Ordinance 8565 was passed and
approved by City Council on January 28, 2013, which authorized this and other purchases to be
paid through E-911 Telephone Charge Fund Reserves.
WHEREAS, the service provider experience difficulties during the upgrade process,
which resulted in the need for additional equipment and significant delays. As a result, the
project wasn’t completed until January 2014 and final payment was made for the upgrades in
May 2014.
WHEREAS, Ordinance 8565 was drafted as a capital expenditure instead of a project.
The unspent capital budget appropriated in Ordinance No. 8565 transferred back to the City’s
E-911 Telephone Fund reserves at the end of 2013. As a result, the final payment in May 2014
created a deficit.
WHEREAS, the originally appropriated funds are still available in the E-911
Telephone Charge Fund reserves for said project; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1:
Funds in the amount of $100,554 are hereby budgeted and appropriated from the E911
Fund reserves for a software and hardware upgrade of the City’s E-911 telephone system
previously approved in Ordinance No. 8565.
SECTION 2.
The officers and staff of the City are authorized and directed to take all action necessary,
appropriate or required to effectuate the provisions of this Ordinance.
SECTION 3.
This Ordinance shall become effective December 31, 2014, nunc pro tunc.
INTRODUCED: December 22, 2014
BY: Ed Brown
PASSED AND APPROVED: January 12, 2015
City Clerk’s Office Item # R-4
Background Paper for Proposed
Ordinance
COUNCIL MEETING DATE:
TO: President Steve Nawrocki and Members of City Council
CC: Sam Azad, City Manager
VIA: Gina Dutcher, City Clerk
FROM: Police Department – Police Chief Luis Velez
SUBJECT:
AN ORDINANCE BUDGETING AND APPROPRIATING FUNDS IN THE
AMOUNT OF $100,554 FOR A SOFTWARE AND HARDWARE UPGRADE
OF E911 SYSTEM AND SUPPORT THAT WAS APPROVED BY CITY
COUNCIL ON JANUARY 28, 2013 BY PASSAGE OF ORDINANCE 8565
SUMMARY:
Attached is an Ordinance budgeting and appropriating funds in the amount of $100,554 from the
E-911 Telephone Charge fund reserves for a software and hardware upgrade of the City’s E911
system. These funds were originally approved by City Council by passage of Ordinance 8565
on January 28, 2013, however the equipment was not installed until January 2014.
PREVIOUS COUNCIL ACTION:
On January 28, 2013 City Council approved Ordinance No. 8565 which approved the purchase
of a software and hardware upgrade to the City’s E911 system.
BACKGROUND:
Upgrades and Support to the VIPER (E911) Evergreen software were needed to ensure the
effectiveness and functionality of the Police Department 911 Communications Center, which
serves as the only Public Safety Answering Point (PSAP) for the City of Pueblo.
VIPER (E911) Software and Hardware Upgrade $ 96,233.67
Basic Tech Care Services (1 Year) $ 4,319.87
Total: $100,553.54
o
Funding approved in Ordinance No. 8565 provided software and hardware upgrades to our
E911 system as well as 1-year of support. It also rectified existing issues within the VIPER
E911 system through application of patches and hot fixes. The E911 software provider (Intrado)
and their partner vendor (Century Link) experienced difficulties during the upgrade process. To
remedy the problems incurred, temporary modules were installed. The installation of the
permanent modules was not completed until January 2014. Because Ordinance 8565 was
drafted as a capital expenditure rather than a project, the unspent capital outlay budget rolled in
to the E911 fund reserves at the end of the 2013.
FINANCIAL IMPLICATIONS:
Funds in the amount of $100,554 shall be budgeted and appropriated from the E-911
Telephone Charge Fund reserves for said Ordinance.
BOARD/COMMISSION RECOMMENDATION:
N/A
STAKEHOLDER PROCESS:
N/A
ALTERNATIVES:
City Council may choose to not approve this ordinance. However, the original ordinance
budgeting and appropriating these funds was previously approved by City Council through
passage of Ordinance 8565 on January 28, 2013.
RECOMMENDATION:
Approval of this Ordinance
Attachments:
Purchase Order
PURCHASE ORDER
INVOICE TO: PAGE: 1
City of Pueblo
DEPARTMENT OF FINANCE P.O. #: 076867
PO BOX 1427 DATE: 03/06/13
PUEBLO, CO 81002 CHANGE #: 1
DATE CHG: 05/20/14
VENDOR #
9899 SHIP TO:
TO: CENTURYLINK COMMUNICATIONS City of Pueblo
PO BOX 52124 POLICE DEPARTMENT
PHOENIX, AZ 85072-2124 PHONE: 719-553-2420
200 S MAIN STREET
PUEBLO, CO 81003
DELIVER BY: SHIP VIA: F.O.B. TERMS
02/22/13 BEST WAY DESTINATION NET/30
ACCOUNT NO. PROJECT REQUISITIONED BY REQ. NO.
214-0000-421.70-05 PD SHAW 76763
EXTENDED
LINE# QUANTITY UOM ITEM NO. AND DESCRIPTION UNIT COST COST
** -******************************
* *
* CHANGE ORDER *
* *
*********************************
2 1.00 EA VIPER SOFTWARE & HARDWARE 96233.6700 96233.67
UPGRADE
ATTN: LAURA WITTRUP
POLICE COMM CENTER
ORDINANCE #8565
VENDOR ITEM NO.- QUOTE Q77744A
3 1.00 EA BASIC TECH CARE SERVICES YEAR 4319.8700 4319.87
1
VENDOR ITEM NO.- QUOTE Q77744A
SUB-TOTAL 100553. 54
TOTAL 100553. 54
REMARKS:
Made changes per De 5/20/14 JMS
The above reference Purchase Order No must appear on all
Invoices, Packing Slips and Correspondence relating to this PO
Approved By N mi C Hadden, Purchasing Agent
Tax Exemption Numbers: City 1360 City of Pueblo-Purchasing Department
State 98-03305 230 S. Mechanic -Pueblo, CO 81003
Phone: 719-553-2350-Fax: 719-553-2351
Federal: 84-6000615 ACCOUNTS PAYABLE: 719463.2648