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HomeMy WebLinkAbout13119 City Clerk’s Office Item # M-18 Background Paper for Proposed Resolution COUNCIL MEETING DATE: November 24, 2014 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk From: Gene Michael, Wastewater Director SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $5,134.75 TO CORTEZ CONSTRUCTION CO., INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR IN THE ALLEY TH BEHIND 119 WEST 6 STREET AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: Attached is a resolution awarding a construction contract to Cortez Construction Co., th Inc. for emergency sanitary sewer point repair in the alley behind 119 West 6 Street. PREVIOUS COUNCIL ACTION : None BACKGROUND : On September 3, 2014, a cleaning head and hose became stuck in a hole in a broken 8-inch sanitary sewer main. If left, the cleaning head and hose could cause wastewater to back up in businesses which tie into this main. Due to the high risk of backups into these businesses, causing public health and safety problems, it was determined that the main needed to be repaired and the cleaning head and hose removed. Cortez Construction Co., Inc. was asked to install a new section of 8-inch pipe to ensure raw wastewater did not backup into the adjacent properties to the main and to ensure public health and safety. The quote for the unit prices for the work by Cortez Construction Co., Inc. and the change order for the project are attached. This work was performed under the Sanitary Sewer Point Repair multi-year contract under which nine (9) contractors were qualified via competitive bid. During the project the costs were modified by actual field quantities as noted on the attached change order. The cost breakdown for the project is as follows: Sanitary Sewer Replacement-related Remove & Replace 8" PVC < 12' $644.00 Traffic Control Plus 15% Per Contract $120.75 Reinstate Service $862.50 Mobilization $747.50 46% Subtotal: $2,374.75 Surface Improvement-related Asphalt Patch $2,484.00 1 Load Class 6 ABC $276.00 54% Subtotal: $2,760.00 TOTAL: $5,134.75 FINANCIAL IMPLICATIONS : Funding for this project will come from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding was available and had been budgeted, appropriated and allocated to Project No. 13-012 (WWAN03). BOARD/COMMISSION RECOMMENDATION : Not applicable STAKEHOLDER PROCESS : None ALTERNATIVES : Alternative No. 1 – No Action Under this alternative, the City would make no improvements to the existing sanitary system and the cleaning head and hose would remain in the sewer main. This could lead to backups into the properties tying into the main. Backups cause a serious health and safety concern to the public. Alternative No. 2 – Place the Main on the Rehabilitation List Under this alternative, the City would make no immediate repairs to the sanitary sewer. The main would be put on a rehabilitation list and prioritized by the level of importance for future rehabilitation projects. In addition, the cleaning head and hose would remain in the main and could eventually lead to backup of raw sewage into the adjacent properties. Due to this risk of backup, a serious health and safety issue would still be present to the public. RECOMMENDATION : Approval of the Resolution. Attachments : Bid Summary Sheet Change Order Site Location Map RESOLUTION NO. 13119 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $5,134.75 TO CORTEZ CONSTRUCTION CO., INC., FOR EMERGENCY SANITARY SEWER POINT TH REPAIR IN THE ALLEY BEHIND 119 WEST 6 STREET AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code ; and WHEREAS, the point repair work was awarded to Cortez Construction Co., Inc., under the 2013-2014 multi-year point repair contract ; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. th This contract is for repair of the sanitary sewer main in the alley behind 116 West 6 Street. Contract Agreement for Sanitary Sewer Repair with Cortez Construction Co., Inc., Project No. 13-012 (WWAN03) is hereby awarded to said bidder in the amount of $5,134.75. SECTION 2. Funds for Project 13-021 (WWAN03) shall be from the Sewer User Fund. SECTION 3. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. Furthermore, all actions previously taken by officers and staff of the City consistent with the contract including any payments authorized under the contract are hereby ratified. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: November 24, 2014 BY: Eva Montoya CONTRACT CHANGE ORDER CITY OF PUEBLO DEPARTMENT OF WASTEWATER Project Number: 13-012 Change Order No, : ONE 9/16/2014 Page 1 of 1 Project Name : 119 W.6TH STREET Contractor: CORTEZ CONSTRUCTION CO., INC. You are hereby requested to comply with the following changes from the plans&specifications: Bid Item Description of Changes Decrease Increase No. Contract By Contract By 1 ASPHALT PATCH-4"ON 6"CLASS 6 ABC ($632.50) 2 ASPHALT PATCH $2,484.00 3 REINSTATE SERVICE $862.50 4 1 LOAD OF CLASS 6 ABC $276.00 5 TRAFFIC CONTROL PLUS 15% PER CONTRACT $120.75 TOTAL (Decrease)/Increase ($632.50) $3,743.25 Net Adjustment This Change Order $ 3,110.75 Amount of Previous Change Order(s) $ 0.00 Original Contract Amount $ 2,024.00 Total Adjusted Contract Amount To Date $ 5,134.75 Reason For Change: Actual Field Quantities. The time provided for completion of the contract is unchanged by by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract apply hereto. Prepared by: Date: Associate Engineer II Reviewed by: Date: Wastewater Engineering Supervisor Accepted by: Date: Contractor's Representative If this Change Order causes an increase from the original contract price, signed approval by the Director constitutes representation that lawful appropriations are sufficient to cover such increase. Approved by: Date: Director of Wastewater FORM CO100.1299