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Home My WebLink About13116RESOLUTION NO. 13116 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $62,562.97 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR IN THE INTERSECTION OF SOUTH SANTA FE AVENUE AND ALAN HAMEL AVENUE AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code ; and WHEREAS, the point repair work was awarded to Parker Excavating Inc., under the 2013-2014 multi-year point repair contract ; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. This contract is for repair of the sanitary sewer main in the intersection of South Santa Fe Avenue and Alan Hamel Avenue. Contract Agreement for Sanitary Sewer Repair with Parker Excavating Inc., Project No. 13-012 (WWAN03) is hereby awarded to said bidder in the amount of $62,562.97. SECTION 2. Funds for Project 13-021 (WWAN03) shall be from the Sewer User Fund. SECTION 3. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. Furthermore, all actions previously taken by officers and staff of the City consistent with the contract including any payments authorized under the contract are hereby ratified. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: November 24, 2014 BY: Eva Montoya City Clerk’s Office Item # M-15 Background Paper for Proposed Resolution COUNCIL MEETING DATE: November 24, 2014 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk From: Gene Michael, Wastewater Director SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $62,562.97 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR IN THE INTERSECTION OF SOUTH SANTA FE AVENUE AND ALAN HAMEL AVENUE AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: Attached is a resolution awarding a construction contract to Parker Excavating Inc., for emergency sanitary sewer point repair at the intersection of South Santa Fe Avenue and Alan Hamel Avenue. PREVIOUS COUNCIL ACTION : None BACKGROUND : On June 10, 2014, the Wastewater Department discovered that the 60-inch diameter manhole in the intersection of South Santa Fe Avenue and Alan Hamel Avenue was significantly deteriorated and in need of immediate attention. A televised inspection of the manhole showed the manhole to be in imminent danger of collapse due to significant amounts of hydrogen sulfide (HS) which causes deterioration of concrete 2 and metal. Therefore, it was determined that the manhole needed to be replaced. In addition, after further field inspection and research, it was determine that the 15-inch main feeding into the manhole needed to be replaced. Parker Excavating was asked to install a new 48-inch diameter manhole, a new 60-inch diameter manhole and approximately 45 lineal feet of 15-inch PVC pipe to guarantee collapse did not occur and to ensure public health and safety. The quote for the unit prices for the work by Parker Excavating Inc. and the change order for the project are attached. This work was performed under the Sanitary Sewer Point Repair multi-year contract under which nine (9) contractors were qualified via competitive bid. During the project the costs were modified by actual field quantities as noted on the attached change order. The cost breakdown for the project is as follows: Sanitary Sewer Replacement-related Remove & Replace 15" PVC < 12' $3,105.00 Remove & Replace 60-inch Dia. Manhole with Xypex $4,784.37 Traffic Control $25,000.00 Bypass Pumping $6,000.00 T&M Looking for Manhole $1,760.00 T&M Breaking into 72-inch Line $2,240.00 Mobilization $800.00 70% Subtotal: $43,689.37 Surface Improvement-related Asphalt Patch – 6-inch Full Depth Asphalt, 21-100 SF $4,176.00 Mobilization for Overlay $1,700.00 Milling $3,980.00 Asphalt Overlay $4,176.00 Flowfill $4,841.60 30% Subtotal: $18,873.60 TOTAL: $62,562.97 FINANCIAL IMPLICATIONS : Funding for this project will come from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding was available and had been budgeted, appropriated and allocated to Project No. 13-012 (WWAN03). BOARD/COMMISSION RECOMMENDATION : Not applicable STAKEHOLDER PROCESS : None ALTERNATIVES : Alternative No. 1 – No Action Under this alternative, the City would make no improvements to the existing sanitary system and the 60-inch manhole would continue to deteriorate. This would eventually lead to raw sewage exiting the main and increasing the risk for collapse in the middle of Santa Fe Avenue and endangering public health and safety. Alternative No. 2 – Place the Manhole and 15-inch Main on the Rehabilitation List Under this alternative, the City would make no immediate improvements to the existing sanitary system. The manhole and 15-inch main would be put on a rehabilitation list and prioritized by the level of importance for future rehabilitation projects. Again, there would be a risk that further decay of the 60-inch manhole would occur and eventually lead to raw sewage exiting the main and increasing the risk for collapse in the middle of Santa Fe Avenue and endangering public health and safety. RECOMMENDATION : Approval of the Resolution. Attachments : Bid Summary Sheet Change Order Site Location Map CONTRACT CHANGE ORDER CITY OF PUEBLO DEPARTMENT OF WASTEWATER Project Number: 13-012 Change Order No. : ONE 6/26/2014 Page 1 of 1 Project Name: MANHOLE AND 15"LINE AT 241 S. SANTA FE AVE. Contractor: PARKER EXCAVATING INC. You are hereby requested to comply with the following changes from the plans&specifications: Bid Item - Description of Changes Decrease Increase No. Contract By Contract By r 1 ASPHALT PATCH-6"FULL DEPTH ASPHALT $986.00 2 R&R 48" DIAMETER MANHOLE ($2,950.00) 3 FLOWFILL-41 YDS FILL 4' ($3,280.00) 4 T&M LOOKING FOR MANHOLE $1,760.00 5 R&R 60"MANHOLE WITH XYPEX $4,784.37 6 FLOWFILL $4,841.60 7 MOBILIZATION FOR OVERLAY $1,700.00 8 T&M BREAKING INTO 72"LINE $2,240.00 9 MILLING $3,980.00 10 ASPHALT OVERLAY $4,176.00 TOTAL (Decrease)/Increase ($6,230.00)1 $24,467.971 Net Adjustment This Change Order $ 18,237.97 Amount of Previous Change Order(s) $ 0.00 Original Contract Amount $ 44,325.00 Total Adjusted Contract Amount To Date $ 62,562.97 Reason For Change: Actual Field Quantities and Conditions. The time provided for completion of the contract is unchanged t by 0 calendar days. This document shall become an amendment to the` contract and all provisions of the contract apply hereto. Prepared by: rca..c.... (_. ,m, Date:Date: 8/i t /,2i !�/ �� soat=. •.' Reviewed by: ast= Date:` tt/J4$$ w- gi r Supervisor Accepted by: �/; Date: AV/)/V C• racto s Representative If this Change Order causes an increase from the original contract price, signed approval by the Director constitutes representation that lawful appropriations are sufficien totcover such increase. Approved by: 5-z.o.f,C �',. '�-et' . ---- Date: ` � �Il //¢.. Dire or of Wastewater FORM CO100.1299