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HomeMy WebLinkAbout13115RESOLUTION NO. 13115 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $6,335 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT THE INTERSECTION OF SOUTH PUEBLO BOULEVARD AND GLENROYAL DRIVE AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code ; and WHEREAS, the point repair work was awarded to Parker Excavating Inc., under the 2013-2014 multi-year point repair contract ; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. This contract is for the repair at the intersection of South Pueblo Boulevard and Glenroyal Drive. Contract Agreement for Sanitary Sewer Repair with Parker Excavating Inc., Project No. 13-012 (WWAN03) is hereby awarded to said bidder in the amount of $6,335. SECTION 2. Funds for Project 13-021 (WWAN03) shall be from the Sewer User Fund. SECTION 3. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. Furthermore, all actions previously taken by officers and staff of the City consistent with the contract including any payments authorized under the contract are hereby ratified. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: November 24, 2014 BY: Eva Montoya City Clerk’s Office Item # M-14 Background Paper for Proposed Resolution COUNCIL MEETING DATE: November 24, 2014 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk From: Gene Michael, Wastewater Director SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $6,335 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT THE INTERSECTION OF SOUTH PUEBLO BOULEVARD AND GLENROYAL DRIVE AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: Attached is a resolution awarding a construction contract to Parker Excavating Inc., for emergency sanitary sewer point repair at the intersection of South Pueblo Boulevard and Glenroyal Drive. PREVIOUS COUNCIL ACTION : None BACKGROUND : On August 18, 2014, while performing routine maintenance on the sanitary main along South Pueblo Boulevard, the sanitary sewer cleaning head become lodged in the main approximately 100 feet north of the intersection of South Pueblo Boulevard and Glenroyal Drive on South Pueblo Boulevard. Parker Excavating Inc. was the lowest bidder for the emergency repair. The sanitary sewer cleaning head was removed immediately to prevent a backup and 13 lineal feet of 12” pipe was replaced. The quote for the unit prices for the work by Parker Excavating Inc. and the change order for the project are attached. This work was performed under the Sanitary Sewer Point Repair multi-year contract under which nine (9) contractors were qualified via competitive bid. During the project the costs were modified by actual field quantities as noted on the attached change order. The cost breakdown for the project is as follows: Sanitary Sewer Replacement-related Remove & Replace 8" PVC < 12' $1,651.00 Traffic Control $2,500.00 Structural Fill $529.00 Mobilization $800.00 87% Subtotal: $5,480.00 Surface Improvement-related Remove & Replace 6” Reinforced Concrete $855.00 13% Subtotal: $855.00 TOTAL: $6,335.00 FINANCIAL IMPLICATIONS : Funding for this project will come from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding was available and had been budgeted and appropriated and allocated to Project No. 13-012 (WWAN03). BOARD/COMMISSION RECOMMENDATION : Not applicable STAKEHOLDER PROCESS : None ALTERNATIVES : Alternative No. 1 – No Action Under this alternative, the Wastewater Department would not remove the sanitary sewer cleaning head. The Wastewater Department would need to purchase a new cleaning head and the obstruction in the main could eventually cause either a backup to a business or a sanitary sewer overflow in the street. Alternative No. 2 – Put Location on the Rehabilitation List Under this alternative, the Wastewater Department would not remove the sanitary sewer cleaning head immediately. The location would be placed on a rehabilitation priority list. Again, there would be a risk that the obstruction could create a backup or a sanitary sewer overflow into the streets. RECOMMENDATION : Approval of the Resolution. Attachments : Bid Summary Sheet Change Order Site Location Map CONTRACT CHANGE ORDER CITY OF PUEBLO DEPARTMENT OF PUBLIC WORKS Project Number: 13-012 Change Order No. : ONE 9/5/2014 Page 1 of 1 Project Name: Intersection of Pueblo Blvd.and Glenroyal Dr Contractor: Parker Excavating,Inc. You are hereby requested to comply with the following changes from the plans&specifications: Bid Item Description of Changes Decrease Increase No. Contract By Contract By 1 R&R 8"PVC Pipe<12' ($254.00) 2 Asphalt Patch-4"on 6"Class 6 ABC ($1,080.00) 4 R&R Standard Curb and Gutter ($450.00) 6 Traffic Control $2,500.00 7 Structural Fill $529.00 1 TOTAL (Decrease)/Increase ($1,784.00)1 $3,029.00 Net Adjustment This Change Order $ 1,245.00 Amount of Previous Change Order(s) $ 0.00 Original Contract Amount $ 5,090.00 Total Adjusted Contract Amount To Date $ 6,335.00 Reason For Change: Actual Field Quantities. Extra work needed to complete project. The time provided for completion of the contract is unchanged t by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract apply hereto. Prepared by: Date: Associate Engineer II Reviewed by: Date: Wastewater Supervisor Accepted by: Date: Contractor's Representative If this Change Order causes an increase from the original contract price,signed approval by the Director constitutes representation that lawful appropriations are sufficient to cover such increase. Approved by: Date: Wastewater Director FORM CO100.1299