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HomeMy WebLinkAbout13113RESOLUTION NO. 13113 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $20,855 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR FOR TH THE MANHOLE AT THE INTERSECTION OF WEST 24 STREET AND DESOTO ROAD AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code ; and WHEREAS, the point repair work was awarded to Parker Excavating Inc., under the 2013-2014 multi-year point repair contract ; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. th This contract is for repair of the manhole at the intersection of West 24 Street and DeSoto Road. Contract Agreement for Sanitary Sewer Repair with Parker Excavating Inc., Project No. 13-012 (WWAN03) is hereby awarded to said bidder in the amount of $20,855. SECTION 2. Funds for Project 13-021 (WWAN03) shall be from the Sewer User Fund. SECTION 3. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. Furthermore, all actions previously taken by officers and staff of the City consistent with the contract including any payments authorized under the contract are hereby ratified. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: November 24, 2014 BY: Eva Montoya City Clerk’s Office Item # M-12 Background Paper for Proposed Resolution COUNCIL MEETING DATE: November 24, 2014 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk From: Gene Michael, Wastewater Director SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $20,855 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR FOR THE MANHOLE TH AT THE INTERSECTION OF WEST 24 STREET AND DESOTO ROAD AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: Attached is a resolution awarding a construction contract to Parker Excavating Inc., for th emergency sanitary sewer point repair for the manhole at the intersection of West 24 Street and DeSoto Road. PREVIOUS COUNCIL ACTION : None BACKGROUND : On May 6, 2014, while performing routine maintenance on the sanitary main, the Wastewater Department’s Collection Crew found a manhole near the intersection of th West 24 Street and DeSoto Road that was severely deteriorated; the lack of structural integrity in the manhole created a safety risk on the heavily traveled street. Parker Excavating Inc. was the lower bidder for the emergency repair and was asked to replace the 48-inch manhole and 24 lineal feet of pipe that was connected to the manhole, 8 feet each for the three mains connected from the west, north and east. Once the manhole was excavated, a conflicting water main was exposed. A portion of the water main had to be excavated to cut and plug the pipe until the sanitary sewer main was replaced. Since the main from the north disturbed the non-standard alley approach, a new standard concrete alley approach was required to be constructed. Additional surface improvement costs were incurred due to the conflicting utility and new standard alley approach. The quote for the unit prices for the work by Parker Excavating Inc. and the change order for the project are attached. This work was performed under the Sanitary Sewer Point Repair multi-year contract under which nine (9) contractors were qualified via competitive bid. During the project the costs were modified by actual field quantities as noted on the attached change order. The cost breakdown for the project is as follows: Sanitary Sewer Replacement-related Remove & Replace 8" PVC < 8' $1,536.00 Remove & Replace 48" Dia. Manhole $2,950.00 Traffic Control $900.00 Bypass Pumping $1,250.00 Mobilization $800.00 36% Subtotal: $7,436.00 Surface Improvement-related Asphalt Patch– 4” on 6" Class 6 ABC $3,770.00 Remove & Replace 7” Reinforced Concrete $3,168.00 Remove & Replace Standard Curb and Gutter $600.00 Remove & Replace 6” Reinforced Concrete $322.00 Extra Traffic Control for Concrete $700.00 Flowfill $4,859.00 64% Subtotal: $13,419.00 TOTAL: $20,855.00 FINANCIAL IMPLICATIONS : Funding for this project will come from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding was available and had been budgeted and appropriated and allocated to Project No. 13-012 (WWAN03). BOARD/COMMISSION RECOMMENDATION : Not applicable STAKEHOLDER PROCESS : None ALTERNATIVES : Alternative No. 1 – No Action Under this alternative, the Wastewater Department would not make any improvements to the existing manhole and risk the potential for the manhole to collapse due to the absence of structural integrity on a heavily traveled street. Alternative No. 2 – Put Manhole on the Rehabilitation List Under this alternative, the Wastewater Department would not make any immediate improvements to the existing manhole. The manhole would be put on a rehabilitation list and prioritized by the level of importance for future rehabilitation projects. Again, there would be a risk that the manhole would collapse due to the absence of structural integrity on a heavily traveled street. RECOMMENDATION : Approval of the Resolution. Attachments : Bid Summary Sheet Change Order Site Location Map CONTRACT CHANGE ORDER CITY OF PUEBLO DEPARTMENT OF PUBLIC WORKS Project Number: 13-012 Change Order No. : ONE 5/8/2014 Page 1 of 1 Project Name: Manhole at West 24th Street and DeSoto Road Contractor: Parker Excavating, Inc. You are hereby requested to comply with the following changes from the plans&specifications: Bid Item Description of Changes Decrease Increase No. Contract By Contract By 1 Asphalt Patch-4"on 6"Class 6 ABC $2,378.00 2 Traffic Control $900.00 3 Flowfill $4,859.00 4 Bypass Pumping $1,250.00 5 R&R 7"Reinforced Concrete $3,168.00 6 R&R Standard Curb and Gutter $600.00 7 R&R 6"Reinforced Concrete $322.00 8 Extra Traffic Control for Concrete $700.00 TOTAL (Decrease)/Increase $0.00 I $14,177.00 Net Adjustment This Change Order $ 14,177.00 Amount of Previous Change Order(s) $ 0.00 Original Contract Amount $ 6,678.00 Total Adjusted Contract Amount To Date $ 20,855.00 Reason For Change: Actual Field Quantities. Extra work needed to complete project. The time provided for completion of the contract is unchanged t by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract apply hereto. Prepared by: Date: Associate Engineer II Reviewed by: Date: Wastewater Engineering Supervisor Accepted by: Date: Contractor's Representative If this Change Order causes an increase from the original contract price,signed approval by the Director constitutes representation that lawful appropriations are sufficient to cover such increase. Approved by: Date: Wastewater Director FORM CO100.1299