HomeMy WebLinkAbout13111RESOLUTION NO. 13111
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT
IN THE AMOUNT OF $3,686 TO PARKER EXCAVATING INC.,
FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 1535
CYPRESS STREET AND AUTHORIZING THE PURCHASING
AGENT TO EXECUTE THE SAME
WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City
Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code ; and
WHEREAS, the point repair work was awarded to Parker Excavating Inc., under the
2013-2014 multi-year point repair contract ; NOW THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
This contract is for the repair of the sanitary sewer main at 1535 Cypress Street.
Contract Agreement for Sanitary Sewer Repair with Parker Excavating Inc., Project No. 13-012
(WWAN03) is hereby awarded to said bidder in the amount of $3,686.
SECTION 2.
Funds for Project 13-021 (WWAN03) shall be from the Sewer User Fund.
SECTION 3.
The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo,
a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the
same.
SECTION 4.
The officers and staff of the City are directed and authorized to perform any and all acts
consistent with the intent of this Resolution and the contract to effectuate the transactions
described therein. Furthermore, all actions previously taken by officers and staff of the City
consistent with the contract including any payments authorized under the contract are hereby
ratified.
SECTION 5.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED: November 24, 2014
BY: Eva Montoya
City Clerk’s Office Item # M-10
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: November 24, 2014
TO: President Stephen G. Nawrocki and Members of City Council
CC: Sam Azad, City Manager
VIA: Gina Dutcher, City Clerk
From: Gene Michael, Wastewater Director
SUBJECT:
A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE
AMOUNT OF $3,686 TO PARKER EXCAVATING INC., FOR
EMERGENCY SANITARY SEWER POINT REPAIR AT 1535 CYPRESS
STREET AND AUTHORIZING THE PURCHASING AGENT TO
EXECUTE THE SAME
SUMMARY:
Attached is a resolution awarding a construction contract to Parker Excavating Inc., for
emergency sanitary sewer point repair at 1535 Cypress Street.
PREVIOUS COUNCIL ACTION
:
None
BACKGROUND
:
On March 20, 2014, during routine maintenance, a sanitary sewer cleaning head
become lodged in the sanitary sewer main located in the alley behind 1535 Cypress
Street. The cleaning head and hose took up most of the volume of the sanitary sewer
main and needed to be removed immediately to avoid a backup to homes or a sanitary
sewer overflow. The sewer main was generally in poor condition. The upstream
manhole is a flush tank and needed to be replaced with a standard 48-inch manhole to
permit efficient inspection and cleaning. A new 12-inch sanitary main and two 48-inch
manholes were planned to be replaced in the existing sanitary system in the alley.
Parker Excavating Inc. was the lower bidder for the emergency repair. While
excavating the main to remove the sanitary sewer cleaning head a water main was
encountered on top of the sanitary main. The Board of Water Works requested that the
Wastewater Department wait to do the sanitary sewer main replacement so the water
main relocation could be included in their 2015 budget. The sanitary sewer cleaning
head was removed and 26 lineal feet of 12” pipe were replaced. The sanitary main
location was put on the rehabilitation priority list and will be replaced after the Board of
Water Works relocates the water main.
The quote for the unit prices for the work by Parker Excavating Inc. and the change
order for the project are attached. This work was performed under the Sanitary Sewer
Point Repair multi-year contract under which nine (9) contractors were qualified via
competitive bid. During the project the costs were modified by actual field quantities as
noted on the attached change order.
The cost breakdown for the project is as follows:
Sanitary Sewer Replacement-related
Remove & Replace 8" PVC < 12' $1,586.00
Traffic Control $200.00
Street Cut Permit $150.00
Job Set Up $950.00
Mobilization $800.00
TOTAL: $3,686.00
100%
FINANCIAL IMPLICATIONS
:
Funding for this project will come from the sanitary sewer rehabilitation budget funded
by the Sewer User Fund. Funding was available and had been budgeted and
appropriated and allocated to Project No. 13-012 (WWAN03).
BOARD/COMMISSION RECOMMENDATION
:
Not applicable
STAKEHOLDER PROCESS
:
None
ALTERNATIVES
:
Alternative No. 1 – No Action
Under this alternative, the Wastewater Department would not remove the sanitary sewer
cleaning head. The Wastewater Department would need to purchase a new cleaning
head and the obstruction in the main would eventually cause a backup to homes or a
sanitary sewer overflow in the alley.
Alternative No. 2 – Place the Location of the Repair on the Rehabilitation List
Under this alternative, the Wastewater Department would not make any immediate
improvements to the existing sanitary system. The location of the damaged sanitary
sewer main, cleaning head and hose would have been placed on the rehabilitation priority
list for future repair. Again, there would be a risk that sanitary sewer overflows or sewage
backups would occur, endangering public health and safety.
RECOMMENDATION
:
Approval of the Resolution.
Attachments
: Bid Summary Sheet
Change Order
Site Location Map
CONTRACT CHANGE ORDER
CITY OF PUEBLO DEPARTMENT OF PUBLIC WORKS
Project Number: 13-012 Change Order No. : ONE 4/14/2014 Page 1 of 1
Project Name: 1535 Cypress
Contractor: Parker Excavating, Inc.
You are hereby requested to comply with the following changes from the plans&specifications:
Bid Item Description of Changes Decrease Increase
No. Contract By Contract By
1 R&R 8"PVC Pipe<12' ($38,369.00)
2 Asphalt Patch-4"on 6"Class 6 ABC ($3,770.00)
3 R&R 7"Reinforced ($3,600.00)
4 R&R Standard C&G ($1,250.00)
5 R&R 48"Dia.MH ($5,900.00)
6 Reinstate Services ($4,000.00)
7 Traffic Control $200.00
8 Street Cut Permit $150.00
9 Job Set Up $950.00
TOTAL (Decrease)/Increase ($56,889.00) $1,300.00
Net Adjustment This Change Order $ (55,589.00)
Amount of Previous Change Order(s) $ 0.00
Original Contract Amount $ 59,275.00
Total Adjusted Contract Amount To Date $ 3,686.00
Reason For Change: Actual Field Quantities.
Extra work needed to complete project.
The time provided for completion of the contract is unchanged t by 0 calendar days.
This document shall become an amendment to the contract and all provisions of the contract apply hereto.
Prepared by: Date:
Associate Engineer II
Reviewed by: Date:
Wastewater Engineering Supervisor
Accepted by: Date:
Contractor's Representative
If this Change Order causes an increase from the original contract price,signed approval by the Director
constitutes representation that lawful appropriations are sufficient to cover such increase.
Approved by: Date:
Wastewater Director
FORM CO100.1299