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HomeMy WebLinkAbout13110RESOLUTION NO. 13110 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $6,639.10 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 116 VERNON PLACE AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code ; and WHEREAS, the point repair work was awarded to Parker Excavating Inc., under the 2013-2014 multi-year point repair contract ; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. This contract is for the repair at 116 Vernon Place. Contract Agreement for Sanitary Sewer Repair with Parker Excavating Inc., Project No. 13-012 (WWAN03) is hereby awarded to said bidder in the amount of $6,639.10. SECTION 2. Funds for Project 13-021 (WWAN03) shall be from the Sewer User Fund. SECTION 3. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. Furthermore, all actions previously taken by officers and staff of the City consistent with the contract including any payments authorized under the contract are hereby ratified. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: November 24, 2014 BY: Eva Montoya City Clerk’s Office Item # M-9 Background Paper for Proposed Resolution COUNCIL MEETING DATE: November 24, 2014 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk From: Gene Michael, Wastewater Director SUBJECT: A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $6,639.10 TO PARKER EXCAVATING INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 116 VERNON PLACE AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: Attached is a resolution awarding a construction contract to Parker Excavating Inc., for emergency sanitary sewer point repair at 116 Vernon Place. PREVIOUS COUNCIL ACTION : None BACKGROUND : On June 17, 2014, during routine maintenance on the sanitary sewer main the Wastewater Department encountered a 2-foot gap between two segments of an 8-inch pipe. A television inspection of the main showed a void in the soil surrounding the pipe, if left unrepaired the void would continue to increase in size. Parker Excavating Inc. was the low bidder for the emergency repair. During excavation, 10-inch and 8-inch storm pipes were uncovered. The trench box used for safety precautions while repairing the sanitary main could not be placed because of the location of the storm pipes. Six-foot sections of the storm pipes had to be removed and replaced in order to place the trench box. The quote for the unit prices for the work by Parker Excavating Inc. and the change order for the project are attached. This work was performed under the Sanitary Sewer Point Repair multi-year contract under which nine (9) contractors were qualified via competitive bid. During the project the costs were modified by actual field quantities as noted on the attached change order. The cost breakdown for the project is as follows: Sanitary Sewer Replacement-related Remove & Replace 8" PVC < 12' $508.00 Traffic Control $1,500.00 Mobilization $800.00 Subtotal: $2,808.00 42% Surface Improvements-related Asphalt Patch – 4” on 6” Class 6 ABC $1,440.00 Flowfill $951.10 Subtotal: $2,391.10 36% Storm Sewer Replacement-related Remove & Replace 10" Storm Pipe $720.00 Remove & Replace 8" Storm Pipe $720.00 Subtotal: $1,440.00 22% TOTAL: $6,639.10 100% FINANCIAL IMPLICATIONS : Funding for this project came from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding was available and had been budgeted and appropriated and allocated to Project No. 13-012 (WWAN03). BOARD/COMMISSION RECOMMENDATION : Not applicable STAKEHOLDER PROCESS : None ALTERNATIVES : Alternative No. 1 – No Action Under this alternative, the Wastewater Department would not make any improvements to the existing sanitary system and the void in soil created by the gap in the 8-inch pipe would continue to grow. The risk of failure in the street would increase, endangering public health and safety. Alternative No. 2 – Place the Location of the Repair on the Rehabilitation List Under this alternative, the Wastewater Department would not make any immediate improvements to the existing sanitary system. The location of the gap in the pipe would be placed on the rehabilitation priority list for future repair. Again, there would be a risk that the void in the soil would increase in size and would cause a failure in the street endangering public health and safety. RECOMMENDATION : Approval of the Resolution. Attachments : Bid Summary Sheet Change Order Site Location Map CONTRACT CHANGE ORDER CITY OF PUEBLO DEPARTMENT OF PUBLIC WORKS Project Number: 13-012 Change Order No.: ONE 7/2/2014 Page 1 of 1 Project Name: 116 Vernon Place Contractor: Parker Excavating, Inc. You are hereby requested to comply with the following changes from the plans&specifications: Bid Item Description of Changes Decrease Increase No. Contract By Contract By 1 R&R 8"PVC Pipe<12' ($1,270.00) 2 Asphalt Patch-4"on 6"Class ABC $432.00 3 R&R 6"Reinforced Concrete ($1,800.00) 4 R&R Standard Curb and Gutter ($600.00) 5 Traffic Control $1,500.00 6 Flowfill $951.10 7 R&R 10"Storm Pipe $720.00 8 R&R 8"Storm Pipe $720.00 TOTAL (Decrease)/Increase ($3,670.00) $4,323.10 Net Adjustment This Change Order $ 653.10 Amount of Previous Change Order(s) $ 0.00 Original Contract Amount $ 5,986.00 Total Adjusted Contract Amount To Date $ 6,639.10 Reason For Change: Actual Field Quantities. Extra work needed to complete project. The time provided for completion of the contract is unchanged t by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract apply hereto. Prepared by: Date: Associate Engineer II Reviewed by: Date: Wastewater Engineering Supervisor Accepted by: Date: Contractors Representative If this Change Order causes an increase from the original contract price,signed approval by the Director constitutes representation that lawful appropriations are sufficient to cover such increase. Approved by: Date: Wastewater Director FORM CO100.1299