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HomeMy WebLinkAbout13109RESOLUTION NO. 13109 A RESOLUTION ESTABLISHING AN APPROVED LIST OF CONTRACTORS TO PERFORM EMERGENCY SANITARY SEWER POINT REPAIRS DURING CALENDAR YEARS 2015 AND 2016 AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS,proposals for performing sanitary sewer point repairs under Project No. 14-067 have been received and examined, and; WHEREAS, the proposals from Parker Excavating Inc., Cortez Construction Co., M.L. Strasia and Sons Construction, Inc., and K.R. Swerdfeger Construction, Inc., (collectively the “Approved List”) have been determined to be responsive; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. Council hereby authorizes, subject to an unexpended balance of appropriations therefore, that upon approval of the City Manager contracts for effecting emergency sanitary sewer point repairs may be awarded from time to time, to the lowest bidder on the Approved List, as determined by unit prices for elements of construction submitted by responsive bidders under Project No. 14-067, based on the requirements and unit quantities of each repair project as may arise, and that the same be awarded to said bidder in the required amount at the time of each project. SECTION 2. Funds for Project 14-067 (WWAN03) shall be from the Sewer User Fund. SECTION 3. Upon approval of the City Manager, the Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. Any such contract shall be submitted to the City Council for ratification and approval. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: November 24, 2014 BY: Eva Montoya City Clerk’s Office Item # M-8 Background Paper for Proposed Resolution COUNCIL MEETING DATE: November 24, 2014 TO: President Stephen G. Nawrocki and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk From: Gene Michael, Wastewater Director SUBJECT: A RESOLUTION ESTABLSHING AN APPROVED LIST OF CONTRACTORS TO PERFORM EMERGENCY SANITARY SEWER POINT REPAIRS DURING CALENDAR YEARS 2015 AND 2016 AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME SUMMARY: Attached is a Resolution establishing an approved list of contractors to perform emergency sanitary sewer point repairs during calendar years 2015 and 2016. PREVIOUS COUNCIL ACTION : None BACKGROUND : The City of Pueblo owns and operates a sanitary sewer system for the purpose of conveying sanitary sewage to the James R. DiIorio Water Reclamation Facility for treatment and disposal. Portions of the sanitary sewer system are more than 100 years old and were constructed using clay tile pipe. From time to time the City discovers broken pipes or obstructions in pipes that cannot be cleared. In such emergency cases, point repairs must be made in an expeditious manner by excavating and replacing the damaged sanitary sewer pipes. Sanitary sewer problems requiring point repairs are most often discovered when residents report service problems. As a result it is often not possible to anticipate when and where point repairs will be needed. Between the time that the problem occurs and the time it is repaired, homes in the vicinity may be without sanitary sewer service or be at risk of sanitary sewer backups. As a result, it is in the best interest of the community that sanitary sewer point repairs be completed as rapidly as possible after discovery. The City of Pueblo normally requires competitive bids for construction projects in order to assure that costs are controlled. The City also has provisions that allow the City Manager to approve emergency construction projects without bidding and without prior City Council approval. This Resolution, authorizing contracts under 2015 and 2016 Sanitary Sewer Point Repair Project 14-067, will provide both competitive bid cost controls and rapid response capability by establishing a list of qualified contractors who have provided a list of unit prices. The Purchasing Department solicited unit cost competitive bids from contractors for various elements of sanitary sewer point repair, including per-linear-foot pipe replacement costs for differing pipe sizes and depths, unit costs for manholes, unit costs for curb-and-gutter repair, and mobilization costs. Four bids were received. A bid summary sheet is attached. The four responsive bidders form a list of qualified firms to whom point repair projects can be offered. When a point repair project arises, Wastewater Department staff will evaluate the repairs needed, determine the unit quantities for the work required and determine which of the qualified vendors would be able to complete the repairs at the lowest cost by using the unit prices provided by each vendor in their bid. The point repair will then be offered to the vendor providing the lowest cost. The vendor will be required to sign a standard City construction contract for each project. The project will then proceed immediately without further Council action. FINANCIAL IMPLICATIONS : Funding for this project will come from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding is available and has been budgeted, appropriated and allocated to Project No. 13-012 (WWAN03). BOARD/COMMISSION RECOMMENDATION : Not applicable STAKEHOLDER PROCESS : None ALTERNATIVES : Alternative No. 1 – No Action Under this alternative, the City would not create an approved list of contractors to make repairs to the existing sanitary sewer system if and when emergencies occur. Under this alternative, the risk of sanitary sewer overflows and backups increases which creates a serious health and safety issue to the public. Alternative No. 2 – Place Mains on the Rehabilitation List Under this alternative, the City would make no immediate improvements and would not create an approved list of contractors for emergency repairs. Any emergency issues would be placed on a rehabilitation list and prioritized by the level of importance for future rehabilitation projects. This would significantly increase the time it takes to repair the main. Again, there would be a risk that raw sewage exit the main through backups and overflows, and a serious health and safety issue would still be present to the public. RECOMMENDATION : Approval of the Resolution. Attachments : Bid Summary Sheet