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City Clerk’s Office Item # Q-1
Background Paper for Proposed
Resolution
COUNCIL MEETING DATE: September 22, 2014
TO: President Sandra K. Daff and Members of City Council
CC: Sam Azad, City Manager
VIA: Gina Dutcher, City Clerk
FROM: Earl Wilkinson, Director of Public Works
SUBJECT: PURCHASE IN THE AMOUNT OF
A RESOLUTION AWARDING A
$2,147,136.00 TO CONSERVE A WATT LIGHTING AND SETTING
FORTH $400,000 FOR CONTINGENCIES FOR PROJECT NO. 13-021A
GENERAL CONTRACTOR FOR LED LIGHTING, AND AUTHORIZING
THE PURCHASING AGENT TO EXECUTE THE SAME
SUMMARY:
The resolution awards the purchase of the LED streetlights to Conserve A Watt
Lighting. Attached is the Bid Summary for the LED Roadway Luminaire – Phase III;
Invitation for Bid.
PREVIOUS COUNCIL ACTION:
The City Council recently approved Ordinance No. 8763 securing financing for the LED
streetlight replacement project. The Ordinance to appropriate and budget this project is on the
Council agenda for final reading and approval on September 22, 2014. The award of this
contract is contingent upon item number R-2 being approved on the September 22, 2014
agenda.
BACKGROUND:
City Council has determined that it is in the best interest of the City to replace approximately
8,725 high pressure sodium streetlight fixtures with approximately the same number of LED
streetlight fixtures. As such City Council has approved Ordinance No. 8763 authorizing and
approving funding for the project. City staff has accepted requests for proposals (FRP) for the
procurement of the LED streetlights and has accepted invitations for bid (IFB) for a contractor to
install the LED streetlight.
The work associated with the bid award has been competitively bid through the City’s
Purchasing Department, and a copy of the bid summary is attached.
FINANCIAL IMPLICATIONS:
Funds for the Project will be paid out of DT1402.
PROJECT BUDGET:
Installation contract plus contingency: $1,137,873.00
Fixture purchase contract plus contingency: $2,547,136.00
Purchase of photocells: $ 165,000.00
Inspection payment to Black Hills: $ 125,000.00
Install fixtures at D St & Victoria: $ 225,000.00
Estimated Budget: $4,200,000.00
Loan Amount: $4,200,000.00
BOARD/COMMISSION RECOMMENDATION:
None.
STAKEHOLDER PROCESS:
The City of Pueblo has held several public meetings regarding the LED street lighting issue;
including a work session in which sample LED fixtures were observed and field rated by City
Council, various staff member and citizens.
ALTERNATIVES:
Denial of this Resolution will result in cancellation of the project.
RECOMMENDATION:
Approval of this Resolution.
Attachments: Bid Summary
RESOLUTION NO. 13078
PURCHASE IN THE AMOUNT
A RESOLUTION AWARDING A
OF $2,147,136.00 TO CONSERVE A WATT LIGHTING
AND SETTING FORTH $400,000 FOR CONTINGENCIES
FOR PROJECT NO. 13-021A GENERAL CONTRACTOR
FOR LED LIGHTING, AND AUTHORIZING THE
PURCHASING AGENT TO EXECUTE THE SAME
WHEREAS, proposals for PROJECT NO. 13-021a – LED Roadway Luminaire –
Phase II Invitation for Bid has been examined and approved;
WHEREAS, the proposal of Conserve A Watt Lighting, of Colorado was the
lowest of those bids determined to be responsible; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
A contract for PROJECT NO. 13-021A – General Contractor for LED Lighting is
hereby awarded to said bidder in the amount of $2,147,136.00
SECTION 2.
In addition to the amount of the bid set forth, as aforementioned, an additional
amount as stipulated in this section is hereby established for contingencies and
additional work.
Contingencies and Additional Work . . . . $400,000
SECTION 3.
Award of this project is contingent upon the approval of the ordinance approving
the creating of project DT1402 and budgeting and appropriating said funds. Funds for
said project shall be from Project Code DT1402.
SECTION 4.
The Purchasing Agent is hereby authorized to execute said contract on behalf of
Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City
thereto and attest the same.
SECTION 5.
The officers and staff of the City are directed and authorized to perform any and
all acts consistent with the intent of this Resolution and the attached contract/agreement
to effectuate the transactions described therein.
SECTION 6.
This Resolution shall become effective immediately upon passage and approval.
INTRODUCED: September 22, 2014
BY: Ami Nawrocki
COUNCILPERSON
PASSED AND APPROVED: October 14, 2014