HomeMy WebLinkAbout08767ORDINANCE NO. 8767
AN ORDINANCE ESTABLISHING THE 2015 PUEBLO RURAL
TRANSPORTATION PLANNING PROJECT AND BUDGETING
AND APPROPRIATING FUNDS IN THE AMOUNT OF $7,400
FOR SAID PROJECT
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The 2015 Pueblo Rural Transportation Planning Project, Project No. TP1402 is
hereby established.
SECTION 2.
Funds in the amount of $7,400 from the FY2015 Pueblo Area Council of
Governments (PACOG) Rural Transportation Planning Grant as authorized in the 2014
City and PACOG Delegation Agreement approved December 23, 2013 are hereby
budgeted and appropriated for said Project.
SECTION 3.
The officers and staff of the City are directed and authorized to perform any and
all acts consistent with the intent of this Ordinance to effectuate the policies and
procedures described herein.
SECTION 4.
This Ordinance shall become effective upon final passage and approval.
INTRODUCED: August 11, 2014
BY: Ed Brown
COUNCILPERSON
PASSED AND APPROVED: August 25, 2014
City Clerk’s Office Item # R-2
Background Paper for Proposed
Ordinance
COUNCIL MEETING DATE: August 11, 2014
TO: President Sandra K. Daff and Members of City Council
CC: Sam Azad, City Manager
VIA: Gina Dutcher, City Clerk
FROM: Scott Hobson – Urban Transportation Planning Division
SUBJECT: AN ORDINANCE ESTABLISHING THE 2015 PUEBLO RURAL
TRANSPORTATION PLANNING PROJECT AND BUDGETING AND
APPROPRIATING FUNDS IN THE AMOUNT OF $7,400 FOR SAID PROJECT
SUMMARY:
This Ordinance establishes the FY2015 Pueblo Area Council of Government (PACOG) Rural
Transportation Planning Project, Project No. TP1402, and budgets and appropriates funds in
the amount of $7,400 from the Pueblo Area Council of Governments (PACOG) Colorado
Department of Transportation (CDOT) Rural Planning Grant (RPG) funds delegated through an
agreement between PACOG and the City for rural transportation planning services.
PREVIOUS COUNCIL ACTION:
The establishment of the Project and budgeting of funds has been approved by City Council on
an annual basis once the purchase order is issued by the State of Colorado to the Pueblo Area
Council of Governments (PACOG).
BACKGROUND:
The PACOG received an award of funds from CDOT on July 7, 2014 that provides $7,400 in
RPG funds to PACOG for rural transportation planning activities through June 30, 2015. The
City and PACOG annually enter into a Delegation Agreement that authorizes the City to
complete the transportation planning tasks on behalf of PACOG and be reimbursed for eligible
expenses. This Ordinance establishes the 2015 Pueblo Rural Transportation Planning Project
and budgets and appropriates funds in the amount of $7,400 allocated for the City to complete
rural transportation planning services in compliance with the State requirements for the use of
the RPG grant funds.
FINANCIAL IMPLICATIONS:
Funds in the amount of $7,400 shall be budgeted and appropriated for the Pueblo Rural
Transportation Planning Project. It is estimated that approximately two (2%) of the
Project cost or approximately $150 in staff time from the Finance department will be
expended on the Project.
BOARD/COMMISSION RECOMMENDATION:
The CDOT Rural Planning Grant funding is included as a component of the Delegation
Agreement between the City of Pueblo and PACOG approved on December 9, 2013.
STAKEHOLDER PROCESS:
Not Applicable.
ALTERNATIVES:
If City Council does not approve this Ordinance, the CDOT funding will not be expended by the
City’s Urban Transportation Planning Division and funds for transportation planning outside of
the urbanized area and travel expenses for outside of Pueblo will not be reimbursed through
these funds.
RECOMMENDATION:
Approval of the Ordinance.
Attachments:
Purchase Order #411002099 - Colorado Department of Transportation
.Op
Colprado Dept of Transportation DATE:07/07/2014 ct;_-; ;.:>Cpl� •urchase Order
' 4201 E. Arkansas Ave. /Q ? .y;,*`
Denver, Co 80222 State of Colorado
taxi
IMPORTANT
The PO# and Line# * > `Y„
Buyer: Brian Hancock must appear on all .
Phone Number: 303-757-9131 invoices, packing !876
Agency Contact: TIMOTHY KIRBY slips, cartons and PO#411002099 Page# 1 of 1
Phone Number: 303-757-9619 correspondence Award#:
BID#:
Vendor Master#:2000241
Phone: 719-583-6379 Invoice
Vendor Contact:LOUELLA SALAZAR
TO: CDOT DTD Business Office
4201 E. ARKANSAS Ave./DTD
e• PUEBLO AREA COUNCIL OF GOVERNMENTS Denver CO 80222
N 229 WEST 12TH STREET
• PUEBLO CO 81003-2810 Payment will he made by this agency
Ship
INSTRUCTIONS TO VENDOR TO: Colorado Dept of Transportation
4201 E. Arkansas Ave
I. for any reason,delivery of this order is delayed beyond the delivery/Installation date shown,please notify Denver CO 80222
the agency contact named at the top left(Right of cancellation is reserved in instances In which timely delivery
is not made),2.All chemicals,equipment and materials must canfirmr to the standards required by OSI IA.
3.NOTE'.Additional terms and conditions on reverse side oral address shown in Special Instructions. Delivery/Installation Date:
SPECIAL INSTRUCTIONS
HTTP://WWW.COLORADODOT.INFO/BUSINESS/PROCUREMENT-AND-CONTRACT-SERVICES/PURCHASE-ORDER-TERMS-AND-CONDITIONS/TERMS-
AND-CONDITIONS/VIEW
LINE PRODUCT NUMBER UOM QUANTITY UNIT COST TOTAL ITEM COST
PRODUCT CATEGORY PLANT
DESCRIPTION
00001 AU 7,400 1.00 7,400.00
96100 7001
FY 15 Rural Planning
PACOG TPR
II
DOC T TOT ,400.00
TIIIS PO IS ISSUED IN ACCORDANCE WITH STATE AND FEDERAL REGULATIONSo THEMT COLORADO
This PO is effective on the date signed by the authorized individual. `--�
Signature not required if PO transmitted electronically via Email. Author Signature —77/S/1 --
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1.Offer/Acceptance.If this purchase order("PO")refers to vendor's bid or proposal,this PO is an provide such coverage for vendor or any of its agents or employees.Unemployment insurance benefits
ACCEPTANCE of vendor's OFFER TO SELL in accordance with the terms and conditions of the will be available to vendor and its employees and agents only if coverage is made available by vendor
"solicitation"identified in vendor's bid or proposal.The solicitation includes an RFP,IFB,or any other or a third party.Vendor shall pay when due all applicable employment,income,and local head taxes
form of order by buyer.if a bid or proposal is not referenced,this PO is an OFFER TO BUY,subject to incurred pursuant to this P0.Vendor shall not have authorization,express or implied,to bind buyer to
vendor's acceptance,demonstrated by vendor's performance or written acceptance of this PO.Any any agreement,liability or understanding,except as expressly set forth herein.Vendor shall(a)provide
COUNTER-OFFER TO SELL automatically CANCELS this PO,unless a change order is issued by and keep in force workers'compensation and unemployment compensation insurance in the amounts
buyer accepting a counter-offer.This PO shall supersede and control over any vendor form(s)or part(s) required by law,(b)provide proof thereof when requested by buyer,and(c)be solely responsible for
thereof included in or attached to any bid,proposal,offer,acknowledgment,or otherwise,in the event its acts and those of its employees and agents.
of inconsistencies or contradictions,regardless of any statement to the contrary in such fonn(s)or parts 16.Communication.All communication concerning administration of this PO,prepared by vendor for
thereof.2.Safety Information.All chemicals,equipment and materials proposed and/or used in the buyer's use,shall be furnished solely to purchasing agent.
performance of this PO shell conform to the requirements of the Occupational Safety and Health Act of 17.Compliance.Vendor shall strictly comply with all applicable federal and state laws,rules,and
1970.Vendor shall furnish all Material Safety Data Sheets(MSDS)for any regulated chemicals, regulations in effect or hereafter established,including,without limitation,laws applicable to
equipment or hazardous materials at the time of delivery. discrimination and unfair employment practices.
3.Changes.Vendor shall furnish products and/or services strictly in accordance with the specifications 18.Insurance.Vendor shall obtain,and maintain,at all times during the term of this P0,insurance as
and price set forth for each item.This PO shall not he modified,superseded or otherwise altered, specified in the solicitation,and provide proof of such coverage as requested by purchasing agent.
except in writing signed by purchasing agent and accepted by vendor.Each shipment received or 19.Termination Prior to Shipment.If vendor has not accepted this PO in writing,buyer may cancel
service performed shall comply with the terms of this PO,notwithstanding invoice terms or acts of , this PO by written or oral notice to vendor prior to shipment of goods or commencement of services.
vendor to the contrary,unless this PO has been modified,superseded or otherwise altered in 20.Termination for Cause.(a)if vendor refuses or fails to timely and properly perform any of its
accordance with this section. obligations under this PO with such diligence as will ensure its completion within the time specified
4.Delivery.Unless otherwise specified in the solicitation or this PO,delivery shall be FOB destination. herein,buyer may notify vendor in writing of non-performance and,if not corrected by vendor within
Buyer is relying on the promised delivery date,installation,and/or service performance set forth in the time specified in the notice,terminate vendor's right to proceed with the PO or such part thereof as
vendor's bid or proposal as material and basic to buyer's acceptance.if vendor fails to deliver or to which there has been delay or a failure.Vendor shall continue performance of this PO to the extent
perform as and when promised,buyer,in its sole discretion,may cancel its order,or any part thereof, not terminated and be liable for excess costs incurred by buyer in procuring similar goods or services
without prejudice to its other rights,return all or part of any shipment so made,and charge vendor with elsewhere.Payment for completed services performed and accepted shall be at the price set forth in this
any loss or expense sustained as a result of such failure to deliver or perform as promised.Time is of PO.(b)Buyer may withhold amounts due to vendor as buyer deems necessary to reimburse buyer for
the essence, excess costs incurred in curing,completing or procuring similar goods and services.(c)If after
5.Intellectual Property.Any software,research,reports,studies,data,photographs,negatives or other rejection,revocation,or other termination of vendor's right to proceed under the CUCC or this clause,
documents,drawings or materials(collectively buyer determines for any reason that vendor was not in default or the delay was excusable,the rights
"materials")delivered by vendor in performance of its and obligations of buyer and vendor shall be the same as if the notice of termination hod been issued
obligations under this PO shall be the exclusive property of buyer.Ownership rights shall include,but pursuant to termination under§21.
not be limited to,the right to copy,publish,display,transfer,prepare derivative works,or otherwise 21.Termination in Public Interest.Buyer is entering into this PO for the purpose of carrying out the
use the materials.Vendor shall comply with all applicable Cyber Security Policies of the Stale of public policy of the State,as determined by its Govemor,General Assembly,and Courts.If this PO
Colorado(the"State"),or buyer,as applicable,and all confidentiality and non-disclosure agreements, ceases to further the public policy of the State,buyer,in its sole discretion,may terminate this PO in
security controls,and reporting requirements. whole or in part and such termination shall not be deemed to be a breach of buyer's obligations
6.Quality.Buyer shall be the sole judge in determining"equals"with regard to quality,price and hereunder.This section shall not apply to a termination for vendor's breach,which shall be governed
performance.All products delivered shall be newly manufactured and the current model,unless by§20.Buyer shall give written notice of termination to vendor specifying the part of the PO
otherwise specified, terminated and when termination becomes effective.Upon receipt of notice of termination,vendor
7.Warranties.All provisions and remedies of the Colorado Uniform Commercial Code,CRS,Title 4 shall not incur further obligations except as necessary to mitigate costs of performance.For services or
("CUCC"),relating to implied and/or express warranties are incorporated herein,in addition to any specially manufactured goods,buyer shall pay(a)reasonable settlement expenses,(b)the PO price or
warranties contained in this PO or the specifications. rate for supplies and services delivered and accepted,(c)reasonable costs of performance on
8.Inspection and Acceptance.Final acceptance is contingent upon completion of all applicable unaccepted supplies and services,and(d)a reasonable profit for the unaccepted work.For existing
inspection procedures.If products or services fail to meet any inspection requirements,buyer may goods,buyer shall pay(e)reasonable settlement expenses,(i)the PO price for goods delivered and
exercise all of its rights,including those provided in the CUCC.Buyer shall have the right to inspect accepted,(g)reasonable costs incurred in preparation for delivery of the undelivered goods,and(h)a
. services provided under this PO at all reasonable times and places."Services"as used in this section reasonable profit for the preparatory work.Buyer's termination liability under this section shall not
includes services performed or tangible material produced or delivered in the performance of services. exceed the total PO price plus a reasonable cost for settlement expenses.Vendor shall submit a
If any of the services do not conform to PU'requirements,buyer may require vendor to perform the termination proposal and reasonable supporting documentation,and cost and pricing data as required
services again in conformity with PO requirements,without additional payment.When defects in the by CRS§24-106-101,upon request of buyer.
quality or quantity of service cannot be corrected by re-performance,buyer may(a)require vendor to 22.PO Approval.This PO shall not be valid unless it is executed by purchasing agent.Buyer shall not
take necessary action to ensure that future performance conforms to PO requirements and(b)equitably be responsible or liable for products or services delivered or performed prior to proper execution
reduce the payment due vendor to reflect the reduced value of the services performed.These remedies hereof.
do not limit the remedies otherwise available in this P0,at law,or in equity. 23.Fund Availability.Financial obligations of buyer payable after the current fiscal year are
9.Cash Discount.The cash discount period will start from the later of the date of receipt of acceptable contingent upon funds for that purpose being appropriated,budgeted and otherwise made available.If
invoice,or from date of receipt of acceptable products/services at the specified destination by an this PO is funded in whole or in part with federal funds,this PO is subject to and contingent upon the
authorized buyer representative. continuing availability of federal funds for the purposes hereof.Buyer represents that it has set aside
10.Taxes.Buyer and the State are exempt from all federal excise taxes under Chapter 32 of the sufficient funds to make payment for goods delivered in a single installment,in accordance with the
Internal Revenue Code[No.84-730123K]and from all State and local government sales and use taxes ternrs of this PO.
[CRS,Title 39,Article 26,Parts I and 11].Such exemptions apply when materials are purchased for the 24.Choice of Law.Stale laws,rules and regulations shall be applied in the interpretation,execution,
benefit of State,except that in certain political subdivisions(e.g.,City of Denver)vendor maybe and enforcement of this PO.The CUCC shall govern this PO in the case of goods unless otherwise
required to pay sales or use taxes even though the ultimate product or service is provided to buyer. agreed in this PO.Any provision included or incorporated herein by reference which conflicts with
Buyer shall not reimburse such sales or use taxes. such laws,rules,and regulations is null and void.Any provision incorporated herein by reference
11.Payment.Buyer shall pay vendor for all amounts due within 45 days after receipt of products or which purports to negate this or any other provision in this PO in whole or in part shall not be valid or
services and a correct notice of amount due.Interest on the unpaid balance shall begin to accrue on the enforceable or available in any action at law,whether by way of complaint,defense,or otherwise.
46th day at the rate set forth in CRS§24-30-202(24)until paid in full.Interest shall not accrue if a good Unless otherwise specified in the solicitation or this PO,venue for any judicial or administrative action
faith dispute exists as to buyer's obligation to pay all or a portion of the amount due.Vendor shall arising out of or in connection with this PO shall be in Denver,Colorado.Vendor shall exhaust
invoice buyer separately for interest on delinquent amounts due,referencing the delinquent payment, administrative remedies in CRS§24-109-106,prior to cormnencing any judicial action against buyer.
number of day's interest lobe paid,and applicable interest rate. 25.Public Contracts for Services.[Not Applicable to offer,issuance,or sale of securities,
12.Vendor Offset.[Not Applicable 10 Inter-governmental POs]Under CRS§24-30-202.4(3.5),the investment advisory services,fund management services,sponsored projects,intergovernmental
State Controller may withhold payment under the State's vendor offset intercept system for debts owed POs,or information technology services or products and services)Vendor certifies,warrants,and
to State agencies for:(a)unpaid child support debts or arrearages;(b)unpaid balances of tax,accrued agrees that it does not knowingly employ or contract with an illegal alien who will perform work under
interest,or other charges specified in CRS§39-21-101,et seq.;(c)unpaid loans due to the Student this PO and will confirm the employment eligibility of all employees who are newly hired for
Loan Division of the Department of Higher Education;(d)amounts required to be paid to the employment in the United States to perform work under this PO through participation in the E-Verify
Unemployment Compensation Fund;and(e)other unpaid debts owing to the State es a result of final Program or the Department program established pursuant to CRS§8-17.5-102(5)(c),Vendor shall not
agency determination or judicial action. knowingly employ or contract with an illegal alien to perform work under this PO or enter into a
13.Assignment and Successors.Vendor shall not assign rights or delegate duties under this PO,or contract or PO with a subcontractor that fails to certify to vendor that the subcontractor shall not
subcontract any part of the performance required under this PO,without the express,written consent of knowingly employ or contract with an illegal alien to perform work under this P0.Vendor shall(a)not
buyer.This PO shall inure to the benefit of and be binding upon vendor and buyer and their respective use E-Verify Program or Department program procedures to undertake pre-employment screening of
successors and assigns.Assignment of accounts receivable may be made only upon written notice job applicants during performance of this PO,(b)notify subcontractor and buyer within three days if
furnished to buyer. vendor has actual knowledge that subcontractor is employing or contracting with an illegal alien for
14.Indemnification.If any article sold or delivered under this PO is covered by a patent,copyright, work under this PO,(c)terminate the subcontract if subcontractor does not stop employing or
trademark,or application therefore,vendor shall indemnify and hold harmless buyer from any and all contracting with the illegal alien within three days of receiving notice,and(d)comply with reasonable
loss,liability,cost,expenses and legal fees incurred on account of any claims,legal actions or . requests made in the course of an investigation,undertaken pursuant to CRS§8-17.5-102(5),by the
judgments arising out of manufacture,sale or use of such article in violation or infringement of rights Colorado Department of Labor and Employment.If vendor participates in the Department program,
under such patent,copyright,trademark or application.If this PO is for services,vendor shall vendor shall deliver to the buyer a written,notarized affirmation that vendor has examined the legal
indemnify,save,and hold harmless buyer,its employees and agents,against any and all claims, work status of such employee,and shall comply with all of the other requirements of the Department
damages,liability and court awards including costs,expenses,and attorney fees and related-expenses, program.If vendor fails to comply with any requirement of this provision or CRS§8-17.5-101 et seq.,
incurred as a result of any act or omission by vendor,or its employees,agents,subcontractors or buyer may terminate this PO for breach and,if so terminated,vendor shall be liable for damages.
assignees,arising out of or in connection with performance of services tinder this PO. 26.Public Contracts with Natural Persons.Vendor,if a natural person eighteen(18)years of age or
15.independent Contractor.Vendor shall perform its duties hereunder as an independent contractor older,hereby swears and affirms under penalty of perjury that he or she(a)is a citizen or otherwise
and not as an employee.Neither vendor nor any agent or employee of vendor shall be deemed to be an lawfully present in the United States pursuant to federal law,(b)shall comply with the provisions of
agent or employee of buyer.Vendor and its employees and agents arc not entitled to unemployment CRS§24.76.5-101 ct seq.,and(c)has produced a form of identification required by CRS§24-76.5-103
insurance or workers compensation benefits through buyer and buyer shall not pay for or otherwise prior to the date vendor delivers goods or begins performing services under terms of the P0.
Effective Date 01/01/09
RURAL PLANNING WORK PROGRAM
Pueblo Area Regional Planning Commission (RPC) and Transportation Planning Region (TPR)
Amount NOT TO EXCEED: $ 7,400
Designated Contacts for TPR:
For the purpose of this Purchase order, Mr. Michael Snow is hereby designated representative
of the State and Mr. Scott Hobson is hereby designated representative of Pueblo Area Council
of Governments (a.k.a. Vendor), fiscal entity for the Pueblo Area TPR. Vendor's representative
(or Administrator) is responsible for providing the TPR's Representative and Alternate(s)to the
State Transportation Advisory Committee (STAC)with copies of this Scope of Work, so they are
aware of the tasks for which the TPR is responsible and eligible expenses. Either party may
from time to time designate in writing new or substitute representatives including new or
substitute addresses where notices shall be sent. All notices required to be given by the parties
hereunder shall be sent by US mail (certified, registered or regular postal)to the individuals at
the addresses set forth below:
To CDOT:
Mr. Michael Snow
DTD MPO & Regional Planning Section
Colorado Department of Transportation
4201 E. Arkansas Ave., Shumate Bldg.
Denver, CO 80222
To STAC Representative:
Liane"Buffie" McFadyen, County Commissioner
Pueblo County
Pueblo County Courthouse
215 W. 10th Street
Pueblo, CO 81003
To the Vendor/Contract Administrator:
Mr. Scott Hobson, Assistant City Manager
City of Pueblo
211 East D Street
Pueblo, CO 81003
SCOPE OF WORK
The purpose of the Scope of Work is to present procedures for the statewide and regional
transportation planning process within the TPR5. If you have any questions, please contact your
MPO& Regional Planning liaison, Michael Snow.
Conforming to the standards set forth in Sections IV, V, VI, VII and VIII of 2 CCR 604-2 (the
Rules)for the expenditure standards of State Planning and Research (SPR)funds during the
Program Period (beginning July 1 of the issuing year and expiring June 30 of the ending year),
the Vendor shall cooperatively undertake the activities related to the statewide and regional
transportation planning process to perform the tasks identified in the Scope of Work herein.
Page 1 of 5
The State and FHWA are specifically authorized to review and inspect, at all reasonable times,
all such records, including all technical and financial aspects of the tasks described in the
Scope. The State will arrange such reviews and inspections with monitoring to be done no
more than quarterly. The State reserves the right to a mid-year review of the cost data and other
progress associated with the tasks. The State will provide at least one week's notice of the date
and time for any meeting to discuss said review.
The Vendor shall assure that SPR funds spent during the Program Period are for activities
directly related to the statewide and regional transportation planning process as articulated in
tasks 1 through 6 of the Scope of Work. Throughout the duration, all activities must be in
accordance with all applicable State and Federal requirements and within the terms and
conditions of this purchase order.
The State has the right to disallow any costs incurred by the Vendor which are inconsistent with
or not in compliance with the authorized tasks of the Scope of Work. Requests for
reimbursement for the expenditure of funds will be submitted to the State at least
quarterly.All requests for reimbursement shall include documentation of all expenditures in
accordance with 2 CFR 200, 49 CFR Part 18, 23 CFR 420 and the attached Scope of Work
Guidance (attached). Final billings are due to the State by June 30. Upon the June 30
expiration of this purchase order, all unclaimed funds will revert to the State, and will not
carry forward into the next year. The Rural Planning Assistance Contract Reimbursement
Request Form (ATTACHMENT D) must be filled out in its entirety and include specific
tasks and the date the tasks were performed.
To assure SPR funds conform with the tasks of the Scope, pursuant to 49 CFR 18.42,the
Vendor shall maintain a complete file of all records, communications, and other written materials
which pertain to the performance and cost of services for the duration of this purchase order
and further such period (up to three years) as may be necessary to resolve all financial matters.
The Vendor shall permit the State, FHWA or the Comptroller General of the United States to
audit and/or inspect Vendor's records pertaining to the services of this purchase order for the
specified period to evaluate Vendor's performance assuring compliance with the terms and
conditions hereof. Copies of these records shall be furnished, if requested, by the State, FHWA,
or the Comptroller General. The Vendor shall include this record keeping/audit requirement in
any purchase order with any consultant who performed tasks, by expressly requiring the
consultant,and/or other agencies, to comply with this requirement.
All reports pertaining to the performance of this purchase order shall be reviewed and approved
pursuant to the procedures established under 2 CFR 604-2, but no report will be published
without the prior approval of FHWA. Any published material shall acknowledge the participation
of the State and the FHWA in recognition of the cooperative nature of the statewide
transportation planning process, for example, "FUNDED BY THE FHWA AND THE FTA".
Published materials include any non-internal documents, reports, maps, photographs, computer
software or like materials that are intended to be viewed by those outside of FTA, FHWA, CDOT
and the TPR.
Vendor shall take responsibility to ensure the fulfillment of the Scope of Work and take all
reasonable steps to obtain the necessary staff, or consultant services, required to carry out all
tasks described and identified in the Scope and this section. The selection for consultant
services, pursuant to 49 CFR 18.36, shall be in compliance with all federal procurement
requirements. In addition, any Request for Proposal (RFP) used by the Vendor to secure
Page 2 of 5
consultant services must be reviewed and approved by the State prior to release. The Vendor
shall obtain written authorization from the State before executing any contract for consultant
services, which utilizes SPR funds.
Scope of Work—Tasks
The following tasks are incorporated herein to describe the work program for the continuation of
the statewide and regional transportation planning process within the TPRs. The purpose of the
work is to implement the provisions of C.R.S. §43-1-1101 et.seq. and Rules and Regulations
for the Statewide Transportation Planning Process and the Transportation Planning Regions,
2 CCR 604—2 (The Rules).
TASK 1 —PARTICIPATION IN THE STATEWIDE TRANSPORTATION ADVISORY
COMMITTEE (STAC)
The TPR shall have a designated representative to attend regularly scheduled meetings and
carry out the other duties of the STAC pursuant to C.R.S. §43-1-1104 (STAC Responsibilities)
as amended, and Section V. of the Rules.
The TPR is required to designate a STAC alternate to attend regularly scheduled meetings and
carry out the other duties if the designated representative is unable or unavailable.
A STAC representative's duty includes, but is not limited to:
1. Serving as the communication liaison between the Department, the STAC and the
members of the TPR and constituents.
2. Providing advice to the Department on the needs of the transportation system.
3. Reviewing and commenting on updates and amendments to the Regional and
Statewide Transportation Plans.
4. Providing assistance in resolving transportation related conflicts which arise between
TPRs, or between the Department and a TPR.
5. Making recommendations to the Department concerning the integration and
consolidation of Regional Transportation Plans (RTPs) into the Statewide Transportation
Plan.
6. Furnishing regional perspectives on transportation problems requiring statewide
solutions.
7. Providing advice and comment on TPR boundaries.
TASK 2— PROVIDE OPPORTUNITIES FOR PUBLIC PARTICIPATION
Please reference Section VI (Public Participation Rules) of 2 CCR 604-2 (The Rules),
which includes specific public participation provisions required in the transportation
planning process.
Page 3 of 5
The TPR shall work in cooperation with CDOT in carrying out the requirements for public
participation as described in The Rules and Title 23 CFR Part 450 of the federal regulations.
Public participation shall include, but not be limited to:
1. Providing a proactive process that allows the public the opportunity to participate in
the transportation planning process. The process shall provide a mechanism for public
perspective, ideas and needs to be incorporated into the planning process, developing
the public's understanding of the problems and opportunities facing the transportation
system.
2. Conducting meetings, transportation forums, open houses or other means of public
meetings for the purpose of providing information about transportation issues, receiving
comments, consideration and response to public input and building consensus on
transportation priorities. The TPR shall record the proceedings of meetings, forums and
other public meetings concerning transportation in their TPR and make those notes
available to the TPR constituency, especially interested parties unable to attend the
meetings.
3. Providing mailings, either electronic or regular, containing information about
transportation issues. The TPR shall maintain a mailing list of all known parties
interested in transportation planning in the TPR including but not limited to: elected
officials, municipal and county planning staffs, affected public agencies, local state and
federal agencies eligible for federal and state transportation funds, local representatives
of public transportation agency employees and users, freight shippers and providers of
freight transportation services, private transportation providers, representatives of
alternative transportation mode users, such as pedestrian walkways and bicycle
transportation facilities; representatives of the disabled, private industry, environmental
and other interested groups, Indian tribal governments and the US Secretary of the
Interior when tribal lands are involved, representatives of persons or groups that may be
underserved by existing transportation systems such as minority, low-income and
disabled populations; and members of the general public.
4. Utilizing available media opportunities to provide timely notice of planning related
activities; this includes, but is not limited to, electronic mail, newspapers and other
means.
TASK 3—LONG-RANGE REGIONAL TRANSPORTATION PLAN (RTP)
Continue efforts to update and/or maintain the Regional Transportation Plan (RTP) and maintain
up to date and relevant distribution lists, etc. The TPR shall work in conjunction with the
Department and its consultants to develop new RTPs.
TASK 4- REGIONAL TRANSPORTATION PLAN AMENDMENTS
Federal and State legislation altering the transportation planning factors upon which the RTP is
based may change the TPR's corridor priority recommendations to the Department and require
amending the RTP. The TPR shall amend the RTP as necessary to make additions or deletions
on review and analysis of the RTP to insure successful implementation throughout the
Statewide Transportation Plan pursuant to Section VIII of the Rules for the Statewide Planning
Process (2 CCR 604-2).
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TASK 5— DEVELOPMENT AND AMENDMENT OF THE STATEWIDE TRANSPORTATION
IMPROVEMENT PROGRAM (STIP)
The TPR will undertake activities and meetings necessary to participate in and provide input on
the update (at least every four years) of the Statewide Transportation Improvement Program
(STIP), and to review and comment on proposed policy amendments to the STIP, as needed.
To update the STIP, TPR representatives meet with their appropriate CDOT Engineering
Region(s) and Transportation Commissioner(s)to cooperate in the project prioritization process
within that CDOT Engineering Region. Additional information on the STIP development process
is available in the Project Priority Programming Process (4P) and STIP Development Guidelines
available at: http:llwww.coloradodot.infolbusinesslbudget/statewide-transportation-
improvement-orogra m-stip-reports-information.
Whenever a policy amendment is proposed for the STIP, the TPR shall review and comment on
the proposed amendment. The STIP amendment review process is as follows:
1. The CDOT Office of Financial Management and Budget (OFMB) will post notice of the
proposed STIP amendment on the CDOT website for a 30 day review and comment
period.
3. The RPC needs to determine if the policy amendment is of such significance as to
establish a meeting within the 30 day comment period if a meeting is not already
scheduled, or discuss the amendment at an already scheduled meeting within the 30
day review and comment period to provide for public input.
6. The TPR may elect not hold a meeting or not discuss the proposed amendment if the
RPC determines that the amendment is not significant enough to require such action.
7. The TPR should post the notice of proposed STIP amendment, if it has an office and
a public place for posting such notices.
8. Comments on the proposed amendment need to be received within the 30 day review
period via the CDOT website or by direct mail to the CDOT Chief Financial Officer.
TASK 6— LONG-RANGE STATEWIDE TRANSPORTATION PLAN
In conjunction with its RTP, the TPR will provide input and advice on the development of the
next Statewide Transportation Plan. Duties include but are not limited to:
1. Providing input on the integration and consolidation of RTPs with the next Statewide
Transportation Plan.
2. Reviewing and providing comment, through the STAC representative, on elements of
the next Statewide Transportation Plan, including drafts of the Statewide Transportation
Plan, and the final Statewide Transportation Plan pursuant to C.R.S. §43-1-1101
through 1105 and U.S.C. Section 135 Title 23.
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