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Home My WebLink About08757ORDINANCE NO. 8757 AN ORDINANCE APPROVING A GRANT AGREEMENT, #CO90-X213-00, BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME AND AUTHORIZING THE ACCEPTANCE OF THE GRANT AWARD BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Grant Agreement between the City of Pueblo, a Municipal Corporation, and the United States of America, Department of Transportation, Federal Transit Administration for the purpose of subsidizing Pueblo Transit’s operational expenses, the “Project,” a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of City Council is hereby authorized to execute said Grant Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City to the Grant Agreement and attest the same. SECTION 3. Funds in the amount of $3,706,268 are hereby appropriated for the Project including $1,965,853 in Federal Grant funds and $1,740,415 in City match funds approved in the FY 2014 Transit budget. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance and the attached agreement to effectuate the transactions described therein. SECTION 5. This Ordinance shall become effective immediately upon final passage. INTRODUCED: July 14, 2014 BY: Ami Nawrocki COUNCILPERSON PASSED AND APPROVED: July 28, 2014 City Clerk’s Office Item # R-3 BACKGROUND PAPER FOR PROPOSED ORDINANCE COUNCIL MEETING DATE: July 14, 2014 TO: President Sandra K. Daff and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Brenda Broyles, Director of Pueblo Transit SUBJECT: AN ORDINANCE APPROVING A GRANT AGREEMENT, # CO-90-X213-00, BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME AND AUTHORIZING THE ACCEPTANCE OF THE GRANT AWARD SUMMARY: Attached is a Grant Agreement between the City of Pueblo and the United States of America for FY 2014 Transit Operating expenditures. PREVIOUS COUNCIL ACTION: Previous FTA Operating Grants has been approved by City Council for the purpose to subsidize the City’s Mass Transit System. BACKGROUND: The City has been allocated a Federal Operating Grant, # CO-90-X213-00, for FY 2014 funding, in the amount of $1,965,853. These funds are intended to subsidize Pueblo Transit’s operating expenses incurred during this fiscal year. FINANCIAL IMPLICATIONS: The anticipated total project cost is $3,706,268. The Federal share is $1,965,853 and the required local match is $1,740,415. No local match needs to be appropriated because the FY 2014 approved budget included the estimated match amount of $1,740,415. BOARD/COMMISSION RECOMMENDATION: None STAKEHOLDER PROCESS: The Pueblo Transit Director and the City of Pueblo Finance Department work together to secure yearly Federal funds to provide public transportation in the City of Pueblo. ALTERNATIVES: The alternative, should this Ordinance not pass, is for the City of Pueblo to provide all funding necessary to operate Pueblo Transit system. RECOMMENDATION: Approval of the Ordinance. Attachments: Federal Operating Grant # CO-90-x213-0 View Print Page 1 of 8 DOT 0 FTA U.S. Department of Transportation Federal Transit Administration Application Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Project ID: CO-90-X213-00 Budget Number: 1 -Budget Pending Approval Project Information: FY14 5307 Formula Funds OPERATING Part 1 : Recipient Information Project Number: CO-90-X213-00 Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Address: 1 CITY HALL PLACE , PUEBLO, CO 81003 4201 Telephone: (719)553-2655 Facsimile: (719)553-2698 Union Information Recipient ID: 1140 Union Name: ATU LOCAL 662 Address 1: 29213 Gale Rd Address 2: City: Pueblo, CO 81006 0000 Contact Name: Kenny Rider Telephone: (719) 371-0052 Facsimile: (719) 553-2724 E-mail: Website: Part 2: Project Information Project Type: I Grant I Gross Project I https://ftateamweb.fta.dot.gov/teamweb/Applications/V iewPrint/ViewPrintRes.asp?GUID=... 6/2/2014 View Print Page 2 of 8 Project Number: CO-90-X213-00 Cost: $3,706,268 Project Description: FY14 5307 Formula Funds Adjustment Amt: $0 OPERATING Total Eligible Cost: $3,706,268 Recipient Type: City Total FTA Amt: $1,965,853 FTA Project Mgr: Larry Squires Total State Amt: $0 Recipient Contact: Brenda Broyles-Director Total Local Amt: $1,740,415 New/Amendment: New Other Federal $0 Amend Reason: Initial Application Amt: Special Cond Amt: $0 Fed Dom Asst.#: 20507 Sec. of Statute: 5307-2A Special Condition: None Specified State Appl. ID: None Specified S.C. Tgt. Date: None Specified Start/End Date: Jan. 01,2014- Dec. 31, 2014 S.C. Eff. Date: None Specified Recvd. By State: Jun. 02, 2014 Est. Oblig Date: None Specified EO 12372 Rev: NO Pre-Award Yes Review Date: None Specified Authority?: Planning Grant?: NO Fed. Debt No Authority?: Program Date (STIP/UPWP/FTA Mar. 20, 2014 Final Budget.. No Prm Plan): Program Page: 337 Application Type: Electronic Supp.Agreement?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 81760 PUEBLO, CO Congressional Districts State ID District Code District Official 8 3 Scott R Tipton Project Details The City of Pueblo, Colorado applies for FY14 5307 funds in the amount of$1,965,853 towards operating assistance,ADA-paratransit operating assistance, and preventive maintenance. Operating assistance provides a minimum of 1%for transit security expenditures to provide for security at the bus depot. The bus depot will have a third-party security contractor during the hours of operation. https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID=... 6/2/2014 View Print Page 3 of 8 ADA paratransit operating assistance is provided at a cost-sharing ration of 80/20 for 10% of the FY14 annual apportionment. Preventive maintenance will be used to fund and support bus and facility maintenance activities, as defined in the National Transit Database Reporting Manual. Local share will be provided by the City's General Fund. These activities are a categorical exclusion. Earmarks No information found. Security Yes—We will expend 1%or more of the 5307 funds in this grant application for security purposes. Please list security-related projects in the project budget and summarize them in the non-add scope code 991. Part 3: Budget Project Budget Quantity FTA Amount[ Tot. Elia. Cost SCOPE 300-00 OPERATING ASSISTANCE 0 $1,665,268.00 $3,330,536.00 ACTIVITY 30.09.01 UP TO 50% FEDERAL 0 $1,665,268.00 $3,330,536.00 SHARE SCOPE 117-00 OTHER CAPITAL ITEMS(BUS) 01 $300,585.00 $375,732.00 ACTIVITY 11.7A.00 PREVENTIVE 0 $104,000.00 $130,000.00 MAINTENANCE 11.7C.00 NON FIXED ROUTE ADA 0 $196,585.00 $245,732.00 PARATRANSIT SERVICE Estimated Total Eligible Cost: $3,706,268.00 Federal Share: $1,965,853.00 Local Share:' $1,740,415.00 https://ftateamweb.fta.dot.gov/teamweb/Applications/V iewPrintNiewPrintRes.asp?GUID=... 6/2/2014 View Print Page 4 of 8 OTHER (Scopes and Activities not included in Project Budget Totals) Quantity' FTA Amount Tot. Eliq. Cost SCOPE 991-00 SECURITY EXPENDITURES 01 $19,659.001 $39,318.00 ACTIVITY 30.09.01 UP TO 50% FEDERAL SHARE 01 $19,659.001 $39,318.00 No Amendment Funding Source information is available for the selected project Alternative Fuel Codes Extended Budget Descriptions 11.7A.00 PREVENTIVE MAINTENANCE 0 $104,000.00 $130,000.00 Preventive maintenance will be used to fund and support bus and facility maintenance activities, as defined in the National Transit Database Reporting Manual. 11.7C.00 1 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0 $196,585.00 $245,732.00 ADA paratransit will be funded at a cost-sharing ratio of 80/20 for 10%of the FY14 annual apportionment. 30.09.01 UP TO 50% FEDERAL SHARE 01 $19,659.00 $39,318.00 Operating assistance provides a minimum of 1%for transit security expenditures to provide for security at the bus depot. The bus depot will have a third-party security contractor during the hours of operation. Changes since the Prior Budget No information found. Part 4. Milestones 30.09.01 UP TO 50% FEDERAL SHARE 0 $1,665,268 $3,330,536 Milestone Description Est. Comp. Date 1. Begin Date Jan. 01,2014 Operating assistance https://ftatearnweb.fta.dot.gov/teamweb/ApplicationsN iewPrintN iewPrintRes.asp?GUI D=... 6/2/2014 View Print Page 5 of 8 2.J Final Expenditure Dec. 31, 20141 11.7A.00 PREVENTIVE MAINTENANCE 0 $104,000 $130,000 Milestone Description Est. Comp. Date 1. Begin Date Jan. 01, 2014 The preventive maintenance costs will be at an 80/20 federal/local cost sharing ratio on this project. 2. Final Expenditure Dec. 31,2014 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT 0 $196,585 $245,732 SERVICE Milestone Description Est. Comp. Date 1. Begin Date Jan. 01, 2014 ADA paratransit operating assistance will be funded at a cost-sharing ratio of 80/20 for 10%of FY14 annual apportionment 2. Final Expenditure Dec. 31, 2014 30.09.01 UP TO 50% FEDERAL SHARE 0 $19,659 $39,318 Milestone Description Est. Comp. Date 1. Begin Date Jan. 01, 2014 Operating assistance provides a minimum of 1%for transit security expenditures to provide for security at the bus depot. The bus depot will have a third-party security contractor during the hours of operation. 2. Final Expenditure Dec. 31, 2014 Part 5. Environmental Findings 300901 UP TO 50% FEDERAL SHARE 0 $1,665,268 $3,330,536 Finding No. 1 - Class 11(c) C04-Planning and administrative activity Planning and administrative activities which do not involve or lead directly to construction, such as:training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. https://ftateamweb.fta.dot.gov/teamweb/Applications/V iewPrint/V iewPrintRes.asp?GUID=... 6/2/2014 View Print Page 6 of 8 117A00 PREVENTIVE MAINTENANCE 0 $104,000 $130,000 Finding No. 1 - Class II(c) C07-Acquisition, maintenance of vehicles/equipment Acquisition, installation, rehabilitation, replacement, and maintenance of vehicles or equipment,within or accommodated by existing facilities, that does not result in a change in functional use of the facilities, such as: equipment to be located within existing facilities and with no substantial off-site impacts; and vehicles, including buses, rail cars, trolley cars,ferry boats and people movers that can be accommodated by existing facilities or by new facilities that qualify for a categorical exclusion. CO8-Maintenance, rehab, reconstruction of facilities Maintenance, rehabilitation, and reconstruction of facilities that occupy substantially the same geographic footprint and do not result in a change in functional use, such as: improvements to bridges, tunnels, storage yards, buildings, stations, and terminals; construction of platform extensions, passing track, and retaining walls;and improvements to tracks and railbeds. 117C00 NON FIXED ROUTE ADA 0 $196,585 $245,732 PARATRANSIT SERVICE Finding No. 1 - Class 11(c) C04-Planning and administrative activity Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. 300901 UP TO 50% FEDERAL SHARE 0 $19,659 $39,318 Finding No. 1 - Class 11(c) C04-Planning and administrative activity Planning and administrative activities which do not involve or lead directly to construction, such as: training, technical assistance and research; promulgation of rules, regulations, directives, or program guidance; approval of project concepts; engineering; and operating assistance to transit authorities to continue existing service or increase service to meet routine demand. Part 6: Fleet Status No information found. https://ftateamweb.fta.dot.gov/teamweb/Applications/ViewPrint/ViewPrintRes.asp?GUID=... 6/2/2014 View Print Page 7 of 8 Part 7. FTA Comments Comments to DOL Comment Title: Recipient Contact Comment By: Larry Squires Date Created: May. 30, 2014 Date Updated: None Specified Ref Section: Unknown Comment: Brenda Broyles: 719-553-2706 Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G-20, October 1,2013) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA)official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1)"Federal Transit Administration Master Agreement," FTA MA(19), October 1, 2013, http://www.fta.dot.gov/documents/20-Master.pdf (2)The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3)Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Project No: CO-90-X213-00 Grantee: CITY OF PUEBLO Citation of Statute(s)Authorizing Project: 49 USC 5307 -Urbanized Area Formula (FY2013 and forward) https://ftateamweb.fta.dot.gov/teamweb/ApplicationsNiewPrintN iewPrintRes.asp?GUI D=... 6/2/2014 View Print Page 8 of 8 Estimated Total Eligible Cost(in U.S. Dollars): $3,706,268 Maximum Total FTA Amount Awarded (in U.S. Dollars): $1,965,853 Amount of This FTA Award (in U.S. Dollars): $1,965,853 Maximum Percentage(s)of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Project Certification Date: Project Description: FY14 5307 Formula Funds OPERATING The Project Description includes information describing the Project within the Project Application submitted to ETA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM-Web. APPROVED: " ' SIDENT OF CIT riguNcIL ATTESTED BY: CITY CLERK DATE: July 28, 2014 https://ftateamweb.fta.dot.gov/teamweb/Applications/V iewPrint/ViewPrintRes.asp?GUID=... 6/2/2014