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RESOLUTION NO. 12992
A RESOLUTION AUTHORIZING PAYMENT FROM THE
COUNCIL CONTINGENCIES ACCOUNT IN THE 2014
GENERAL FUND BUDGET TO THE MILE HIGH YOUTH
CORPS IN THE AMOUNT OF $5,850 TO SPONSOR AN
EASTSIDE NEIGHBORHOOD CLEAN-UP PROJECT OR
OTHER PROJECTS DESIGNATED BY THE CITY PARKS
AND RECREATION DEPARTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
Payment in the amount of $5,850 from the Council Contingencies Account in the
2014 General Fund Budget is authorized to be paid to the Mile High Youth Corps to
sponsor an Eastside neighborhood clean-up project or other projects designated by the
City Parks and Recreation Department
SECTION 2.
The officers and staff of the City are directed and authorized to perform any and
all acts consistent with the intent of this Resolution to effectuate the policies and
procedures described herein.
SECTION 3.
This Resolution shall become effective upon passage and approval.
INTRODUCED: June 23, 2014
BY: Chris Kaufman
COUNCILPERSON
City Clerk’s Office Item # M-5
Background Paper for Proposed
RESOLUTION
COUNCIL MEETING DATE:
June 23, 2014
TO: President Sandra K. Daff and Members of City Council
CC: Sam Azad, City Manager
VIA: Gina Dutcher, City Clerk
FROM: Councilmember Eva Montoya
SUBJECT: A RESOLUTION AUTHORIZING PAYMENT FROM THE COUNCIL
CONTINGENCIES ACCOUNT IN THE 2014 GENERAL FUND BUDGET
TO THE MILE HIGH YOUTH CORPS IN THE AMOUNT OF $5,850 TO
SPONSOR AN EASTSIDE NEIGHBORHOOD CLEAN-UP PROJECT OR
OTHER PROJECTS DESIGNATED BY THE CITY PARKS AND
RECREATION DEPARTMENT
SUMMARY:
Attached for consideration is the sponsor agreement with Mile High Youth Corps in the
amount of $5,850 to sponsor an Eastside neighborhood clean-up project or other
projects designated by the City Parks and Recreation Department from July 28 –
August 1, 2014.
PREVIOUS COUNCIL ACTION:
City Council approved funding for Mile High Youth Corps projects in 2013 and 2012 in
the amounts of $5,670 and $20,000, respectively.
BACKGROUND:
Council Member Eva Montoya is requesting $5,850 to sponsor a project for the Mile
High Youth Corps. The Mile High Youth Corps will provide a trained trail crew for one
week to provide labor for an Eastside neighborhood clean-up project or other projects
designated by the City Parks and Recreation Department that are suitable for a youth
corps crew. The intent is to trim and mulch trees and pick up trash in the areas of the
Fountain River Trail, Eastside neighborhood parks, and Hwy 47 from Troy Avenue to
Jerry Murphy Road.
FINANCIAL IMPLICATIONS:
Funds in the amount of $5,850 would be paid from the Council Contingencies Account
in the 2014 General Fund Budget to the Mile High Youth Corps.
BOARD/COMMISSION RECOMMENDATION:
Not Applicable.
STAKEHOLDER PROCESS:
Not Applicable.
ALTERNATIVES:
City Council could choose not to sponsor this Mile High Youth Corps project.
RECOMMENDATION:
This Resolution is at the request of Councilmember Eva Montoya.
Attachments:
Attached is a sponsor agreement with Mile High Youth Corps requesting funding in the
amount of $5,850 to sponsor an Eastside neighborhood clean-up project or other
projects designated by the City Parks and Recreation Department from July 28 –
August 1, 2014.
MUNN
YOUTH CORPS
SPONSOR AGREEMENT
Thank you for partnering with Year One, Inc., doing business as Mile High Youth
Corps - Colorado Springs ( "MHYC -CS ") on a service project. Please read and complete
this form and return it to MHYC -CS at your earliest convenience. The Sponsor
Agreement must be signed and received by MHYC -CS prior to the start of any work by
MHYC -CS. Please sign and mail the agreement to: Nancy Wilson, MHYC-CS, 1506 N.
Hancock Ave, Colorado Springs, CO 80903; scanned and emailed agreements with
signatures are acceptable. If you have questions, please contact Nancy Wilson or Ryan
Shuck at 719 - 630 -7421 or nancyw@mhyc.net or ryans@mhyc.net
Sponsoring Organization: City of Pueblo, Eva Montoya District 2
Name of Project: Neighborhood & Alley Clean -up Project, or other project as directed by the
City
Sponsor Contact Name & Title: Mike Sexton, City Parks and Recreation Dept.
Phone: MG? - 53- A.79 O
Cell: 7l et - 89 - ,31 �.
Project Manager(s): Mike Taft, City of Pueblo Parks and Recreation Department
Project Duration: 1 week day crew
ROLES AND RESPONSIBILITIES:
® MHYC: MHYC -CS agrees to provide a crew of eight to eleven young adults (ages
18 -24) to work on the project. The work of the crew will be directed by a Crew
Leader who will be responsible for all supervision of the Corpsmembers assigned
to the project. MHYC -CS will perform work in a timely and professional manner
and meet high standards for quality. MHYC will provide standard trail building
and maintenance hand tools as well as all camping gear, food and personal
protective equipment for the crew.
® Project Sponsor: The Project Sponsor agrees to assign a technical supervisor for the
duration of the project; to provide all project materials, supplies, tools and
equipment (unless otherwise agreed to by the MHYC -CS Field Coordinator); to
ensure a safe working environment; and to provide a written review of the crew's
performance. The Sponsor will also designate a camp site for the crew during the
project period, provide access to potable water, and toilet (Port -o- potty). The
sponsor also agrees to provide a brief orientation for the Corpsmembers including
a general overview of the organization and its mission.
® PROJECT MONITORING:
The Crew Leaders will be the primary day -to -day contact with the Project
Sponsor's Technical Supervisor. The Crew Leaders and the Technical Supervisor
will meet on a regular basis to ensure progress on the project and to troubleshoot
any issues that may occur. MHYC -CS' Field Coordinator will have overall
responsibility for project coordination and implementation and will monitor the
project's progress and evaluation along with the Project Sponsor.
MODIFICATIONS:
® Changes: Any changes to this agreement, the schedule or the project size and
scope must be agreed to mutually in writing by MHYC -CS and the Project
Sponsor.
® Termination: Either party can terminate this agreement with at least 14 days
written notice. However, it is the expectation of both parties that, unless written
notice is given two weeks prior to the beginning of the Project, that the Project will
not be terminated.
PROJECT DURATION: MHYC -CS agrees to provide trained trail crew for the
following dates:
One week summer 2014, July 28 - Aug. 1 These dates may be changed in cooperation
with Pueblo City Parks and Recreation Department Staff
PROJECT COST: Day Crew @ $5,570 /week; 1 week $5,850
Pre - project Site visit - waived $ -0-
Total $5,850
*Payable within 21 days after project end date preferably via
Electronic Funds Transfer (EFT) if possible
PROJECT SCOPE OF WORK:
Project as designed by the City Parks and Recreations Department and suitable for a youth corps
crew. The Parks Division projects include clearing and pruning high traffic areas on the
Arkansas River Trail, pruning trees in the urban forest, graffiti removal, using tree shavings to
put mulch around trees, and painting playgrounds, murals and picnic tables..
INDEMNIFICATION:
Each party assumes responsibility for its negligent actions and omissions, and those of
its officers, agents and employees in the performance or failure to perform under this
agreement.
OTHER CONDITIONS OR AGREEMENTS:
MHYC -CS SHALL MAINTAIN COMPREHENSIVE GENERAL LIABILITY
INSURANCE OF $1 MILLION PER OCCURRENCE . In addition, MHYC -CS and The
City of Publo shall both maintain workers compensation insurance for their workers
that complies with the statutory requirements of the State of Colorado.
IN CONSIDERATION OF THE ABOVE, MHYC -CS AND THE PROJECT SPONSOR
HAVE ENTERED INTO THIS AGREEMENT.
MILE HIGH YOUTH CORPS - COLORADO SPRINGS:
C/4
Kelly Causey, Ph.D., Executive Director Date
PROJ CT SPO SOR:
o. 07
te
Date
MHYC -CS is an equal opportunity employer.
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