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Home My WebLink About12967 RESOLUTION NO. 12967 A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVOCABLE PERMIT TO THE HISTORIC ARKANSAS RIVERWALK OF PUEBLO FOUNDATION FOR THE USE OF ALAN HAMEL AVENUE BETWEEN SANTA FE AVENUE AND UNION AVENUE, AND MAIN STREET BETWEEN RICHMOND AVENUE AND D STREET TO TH HOST THE 11 ANNUAL ROLLIN’ ON THE RIVERWALK BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The attached Revocable Permit is authorized to be issued to the HARP Foundation for the use of Alan Hamel Avenue between Santa Fe Avenue and Union Avenue, and Main Street between Richmond Avenue and D Street on July 3, 2014, at th 1:00 p.m. through July 5, 2014, at 11:00 a.m. for the purpose of the 11 Annual Rollin’ on the Riverwalk. SECTION 2. The use of the public right-of-way granted hereby is subject to all limitations, terms and conditions set forth in the attached Revocable Permit. SECTION 3. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution to effectuate the policies and procedures described herein. SECTION 4. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: May 27, 2014 BY: Steve Nawrocki COUNCILPERSON City Clerk’s Office Item # M-4 Background Paper for Proposed Resolution COUNCIL MEETING DATE: MAY 27, 2014 TO: President Sandra K. Daff and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Earl Wilkinson, Director of Public Works SUBJECT: A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVOCABLE PERMIT TO THE HISTORIC ARKANSAS RIVERWALK OF PUEBLO FOUNDATION FOR THE USE OF ALAN HAMEL AVENUE BETWEEN SANTA FE AVENUE AND UNION AVENUE, AND MAIN STREET TH BETWEEN RICHMOND AVENUE AND D STREET TO HOST THE 11 ANNUAL ROLLIN’ ON THE RIVERWALK SUMMARY: Attached is an application for a revocable permit submitted by the HARP Foundation for the use of Alan Hamel Avenue between Santa Fe Avenue and Union Avenue, and Main Street between Richmond Avenue and D Street to conduct the 2014 Rollin on the Riverwalk. PREVIOUS COUNCIL ACTION: A Revocable Permit is requested each year to host the Rollin on the Riverwalk event. BACKGROUND: The HARP Foundation has requested the closures of Alan Hamel Avenue between Santa Fe Avenue and Union Avenue, and Main Street between Richmond Avenue and D Street on July 3, 2014, at 1:00 p.m. through July 5, 2014, at 11:00 a.m. to conduct the th 11 Annual Rollin’ on the Riverwalk. FINANCIAL IMPLICATIONS: None. BOARD/COMMISSION RECOMMENDATION: The Revocable Permit Review Committee recommends approval. STAKEHOLDER PROCESS: None. ALTERNATIVES: Denying the Resolution will possibly result in the event being cancelled and/or held at an alternate location. RECOMMENDATION: Approval of this Resolution. Attachments: Revocable Permit, Letter of Intent, Certificate of Liability, Map REVOCABLE PERMIT Pursuant to the authority granted by Section 16 -9 of the Charter of Pueblo, a Municipal Corporation, (the "City "), the City Council of City hereby grants the following revocable permit to Permittee subject to and conditioned upon the provisions herein contained and the Permittee's compliance therewith: 1. Name, Address and Telephone Number of Permittee: Historic Arkansas Riverwalk of Pueblo Foundation, 125 Riverwalk Place, Pueblo, CO 81003, (719) 595 -0242 2. Permitted Area: Alan Hamel Avenue between Santa Fe Avenue and Union Avenue, and Main Street between Richmond Street and D Street 3. Purpose of Revocable Permit: 11 Annual Rollin' on the Riverwalk 4. Authorized Improvements: 5. Commencement Date: July 3 2014 Time: 1:00 p.m. 6. Ending Date: July 5 2014 Time: 11:00 a.m. PERMITTEE IN CONSIDERATION OF THE ISSUANCE AND GRANTING OF THE ABOVE DESCRIBED REVOCABLE PERMIT (THE "PERMIT ") REPRESENTS, WARRANTS AND AGREES: (a) The Permitted Area shall be used for the above - specified Purpose of Revocable Permit. No use of the Permitted Area shall be made before the time of the Commencement Date. (b) All structures, fences, tables, chairs, equipment or other improvements authorized to be placed in the Permitted Area by Permittee (the "Improvements ") shall be constructed, installed, and maintained by Permittee in compliance with all applicable codes, ordinances, rules and regulations of City and this Permit. (c) If the Revocable Permit is issued for a sidewalk cafe, the Permittee and sidewalk cafe shall be subject to all the provisions, conditions and requirements contained in section 9 -10 -84 of the Pueblo Municipal Code, or as same may be amended, which are incorporated herein by reference. In addition, no Improvement shall be tied -down or chained to any tree within or adjacent to the Permitted Area nor shall any Improvement be installed or located in such a manner as to hinder or interfere with the opening of motor vehicle doors or passenger movement to and from motor vehicles parked adjacent to or near the Permitted Area. (d) If this Permit is issued for the use of the public right -of -way for a special event, Permittee shall deposit with the City the sum of $500.00 ( "Deposit "). The Deposit will be forfeited to the City if Permittee does not remove all Permittee's equipment and property from, and clean and restore the Permitted Area to its original condition before the Time of the Ending Date. If so timely removed and cleaned, the Deposit will be returned to Permittee. (e) Before the Time of the Ending Date, or immediately upon any other termination of this Permit, Permittee shall, at Permittee's expense, remove all of Permittee's Improvements from the Permitted Area and clean and restore the Permitted Area to its original condition. Failure to timely remove all of Permittee's Improvements from the Permitted Area and clean and restore the Permitted Area to its original condition shall constitute Permittee's abandonment of the Permittee's Improvements, and City may, at Permittee's expense, remove and dispose of Permittee's Improvements and clean and restore the Permitted Area to its original condition. Permittee agrees to pay all City's costs and expenses, including reasonable attorney fees, incurred in the enforcement of this Permit. (0 Permittee shall keep all Improvements and Permitted Area in good, clean and safe condition and repair, free from litter, waste and debris. (g) Permittee shall indemnify, defend and hold City, its officers, agents and employees harmless from and against any and all suits, claims, liabilities, loss, damages and expenses, including reasonable attorney fees and cost of defense, arising, directly or indirectly, from or caused by the issuance of this Permit or the conditions hereof, or the existence, construction, installation, repair or maintenance of the Improvements in the Permitted Area, or the use of the Permitted Area or Improvements by Permittee, its officers, agents, employees, invitees or general public. (h) Neither this Permit nor any of the privileges granted to Permittee hereby, may be conveyed, assigned, transferred or sublet by Permittee without the prior written consent of the City Council of City. Any attempted conveyance, assignment, transfer or subletting of the Permit or Permitted Area without the written consent of the City Council of Pueblo shall be void and of no effect and shall cause this Permit to be automatically revoked. CA — 4/6/10 (i) Permittee shall keep and maintain commercial general liability insurance covering the Permitted Area and Improvements in amounts not less than $1,000,000.00 combined single limits per occurrence and aggregate, naming the City as an additional insured and contain a waiver of rights of subrogation against City. A certificate for such insurance and each renewal thereof shall be delivered to the City. Failure to maintain such insurance shall cause this Permit to be automatically revoked. (j) Trees, landscaping and shrubbery within or adjacent to the Permitted Area shall be protected from damage or injury by Permittee and shall not be removed except after receipt by the Permittee of the written consent of the City's Director of Parks and Recreation. (k) Any notice or other document required or permitted herein shall be in writing and delivered personally or by first class mail, postage prepaid, as follows: (i) If to Permittee, at the address shown in paragraph 1 above. (ii) If to City, 1 City Hall Place, Pueblo, Colorado, 81003, Attention: Revocable Permit Review Committee. Each party reserves the right to change its address provided notice of such change is given in accordance with this paragraph (k). (1) City reserves and is hereby granted by Permittee access to, under and through the Permitted Area for any and all purposes. City may injure, damage or remove any and all Permittee's Improvements in the Permitted Area in exercising the right of access hereby reserved and granted. Permittee assumes the risk of injury, loss and damage to Permittee's Improvements within the Permitted area, and City shall have no responsibility or liability for any damage or injuries thereto, whatsoever the cause, including, but not limited to, the acts or omissions of City, its officers, employees, or agents. (m) This Permit shall terminate upon the occurrence of any one of the following events: (i) the Time of the Ending Date, (ii) abandonment or non -use by Permittee for a period of three (3) consecutive months, (iii) surrender or cancellation of the Permit in writing by Permittee, (iv) automatic revocation as provided in paragraphs (h) and (i) above; or (v) revocation or termination of this Permit by resolution of the City Council of City. (n) Permittee acknowledges and agrees that this Permit is temporary and subject to revocation or termination by resolution of the City Council of City, in its sole discretion, for any reason or no reason, at anytime, without liability to City, and without notice to or hearing by Permittee. Permittee waives any and all right or claim to such notice, hearing, and liability of the City. 1, 1 _ Signed in Pueblo, Colorado this p27 day of Q,k' C Y\ , 20 l LI PERMITTEE: Orgak• lil ZP By: Ut. _ TAW Title: ej(VA1Y`W%,06tft% STATE OF COLORADO ) COUNTY OF PUEBLO ) ss The foregoing instrument was acknowledged before me the (2' :day of / -' °r° t , 20 J by u`,e D. C-.,1 - le_c) as Cka-, ' • My c s'SRD�+ia daea�r'ww Oav8olp dp" 3Lb'1S [SE L Ionend - - N H n J • �a 41011[ Notary Public APPROVED this 27th day o May , 20 14 • PUEBLO, • Municipal Corporat By 41 1 1 0/ • Presi. --nt o he ity - Council ..- CA - 4/6/10 al8iSC° — - 4 ,. 1 D ww TWr pXi5 z a a � a r"- _, M O XI Xi � 52 Iiiiii II pp pDZ =5 `' i o c mm =_gi m C Z O —1 �DOm� ��3s9 N S � D � � D A < ( nr ? 3 - 0 O ZO a 41.A) o Z g m n z ., .. D -i F' p A M A ir f Y > � bk ,r.y Trw ' fi . ' P h' la ' 3 � � ,.; ;;;;;::f.? ''''''';' ,,,„..,..4. „,.,... ':'.-} ,„.. , . Ri. '" 3i 0 VICTORIA ST .. 1 } ✓' q . ", , yy t i a 1 . / y rk . 3 I j f3 f/ !'''''' - f% '�xuv 13 f. qti{ f _ ..... \��. ¢v. fY I� r s senawsr ~ z s e �, [t -2 ,«ys, g _ . ,a .,_x > G ....__...�.....k a v.. .k.:.. .at=a -.., /. � , 'fl l .„. ,,-// f , - 1' Y ; ll 1 i ' 7 m ( x Z w f . n ,1 fi: } �`.. raC #1:<" 0 , - 7. 0 m B 3 /' I llti 1 RIVEFALK 1111; AI7KAANSA� . PU O May 5, 2014 To Whom It May Concern: The HARP Authority will be hosting its "14th Annual Rollin' on the Riverwalk" this year. This event will be held on Friday, July 4, 2014. We will feature live entertainment by bands (TBD) and the Pueblo Symphony Orchestra, fireworks, food, drink and fun for families on the Riverwalk. Hours for the event will be 12:00 p.m. — 11:00 p.m. Last year, approximately 30,000 people attended. It is necessary to close streets surrounding the festival area because vendors and tents will be set up on Alan Hammel and Main Street. The street closure will ensure the safety of visitors and vendors attending the festival. We are asking for the streets to be closed on Thursday, July 3 at 4 p.m. until Saturday, July 5 at 11 a.m. A -1 Rental has been retained and will barricade and close the streets at "Alan Hamel between Main Street and Santa Fe Avenue, Main Street between "D" Street and Alan Hamel and the Riverwalk area between." A map showing the requested street closure is attached, along with the $50 fee, $500 deposit and certificate of insurance to allow for this street closure. Than yo , Christine Pittman Director of Marketing and Special Events ACOR ® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYY) 12/18/2013 PRODUCER LSC #N /A 1 - 303 - 757 - 5475 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION CIRSA ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 3665 Cherry Creek North Drive ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Denver, CO 80209 INSURERS AFFORDING COVERAGE INSURED INSURER A. CIRSA Historic Arkansas Riverwalk of Pueblo Authority INSURER B: c/o HUB International Insurance Services P.O. Box 58 INSURERC. Pueblo, CO 81002 NSURER INSURER E. COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DA T E IMM /DD!YYI DATE IMM/DDIYYI A GENERAL LIABILITY LIAB 01 - 2014 01/01/14 01/01/15 EACH OCCURRENCE $ 5,000,000 X COMMERCIAL GENERAL. LIABILI TY FIRE DAMAGE (Any one fire) $ 5,000,000 X CLAIMS MADE OCCUR MED EXP (Any one person) $ 0 • X $10m POL E &0 Aggregate PERSONAL &ADVINJURY $ 5,000,000 GENERAL AGGREGATE $ GENT. AGGREGATE LIMIT APPLIES PER PRODUCTS - COMP /OP AGG $ 5,000,000 POLICY PRO- LOC JFCT A AU1OMOBILELIABRNY LIAB 01 - 2014 01/01/14 01/01/15 COMBINED SINGLE LIMIT $ 5,000,000 X ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY SCHEDULED AUTOS (Per person) $ HIRED AUTOS BODILY INJURY NON -OWNED AUTOS (Per accident) $ PROPERTY DAMAGE $ (Per accident) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGO $ EXCESS LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND WC STALU- OTLI- row LMITS FR EMPLOYERS' LIABILITY EL. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE] $ E.L. DISEASE - POLICY LIMIT 1 $ OTHER $ $ DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS Certificate Holder is Additional Insured on Liability Policies if required by contract. • With respect to Rollin on the Riverwalk event held annually. • CERTIFICATE HOLDER Y ADDITIONAL INSURED; INSURER LETTER: A CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Pueblo DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL 1 City Hall Place IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES. Pueblo, CO 81003 AUTHORIZED REPRESENTATIVE USA j r7t�: � ACORD 25.S (7/97) cwegman 0 ACORD CORPORATION 1988 37408059 1