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HomeMy WebLinkAbout08724 City Clerk’s Office Item # R-9 REGULAR MEETING AGENDA ITEM COUNCIL MEETING DATE: March 24, 2014 TO: President Sandra K. Daff and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Mark Lovin – Aviation Department SUBJECT: AN ORDINANCE BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF $52,632 AND INCREASING THE TOTAL AMOUNT IN CAPITAL PROJECT NO. AP1302-TAXIWAY A REHAB TO $5,263,158 SUMMARY: Attached is an Ordinance budgeting and appropriating Colorado Department of Transportation- Aeronautics Division grant funds to Capital Project No. AP1302-Taxiway A Rehab and increasing the total project funding to $5,263,158. PREVIOUS COUNCIL ACTION: City Council passed and approved Resolution No. 12624 on March 25, 2013 accepting a State grant to pay for half of the City’s matching funds for a Federal grant project to realign and rehabilitate Taxiway A/A9 at the Airport. On September 23, 2013, City Council passed and approved Ordinance No. 8633 approving the Federal grant and establishing Capital Project No. AP1302-Taxiway A Rehab and budgeting and appropriating the Federal and State grant funds and the City’s matching funds to the project. The State grant was issued based on an estimate of the project costs but the project came in higher than anticipated. The Ordinance budgeted the full funding for the Federal grant and the City’s matching funds but the State did not have the funds to increase their grant at that time and agreed to issue more funds under the 2014 grant. An Ordinance to approve the State grant is on this agenda for final presentation and Council action. BACKGROUND Due to the construction of the new runway, Taxiway A and A9 need to be realigned and the pavement rehabilitated. The work is in progress and the paving should begin within the next few months. The project is scheduled to be completed by the middle of summer. FINANCIAL IMPLICATIONS: The total increase to the project will be $52,632. The City’s matching funds were budgeted to the project when the Federal grant was accepted under Ordinance 8633 on September 23, 2013. BOARD/COMMISSION RECOMMENDATION: None STAKEHOLDER PROCESS: The project will only close small portions of the airport at any one time. Access will be provided for pilots wanting to use the facility and should not interfere with any of the businesses on the Airport. ALTERNATIVES: If City Council does not approve the State grant Ordinance, this Ordinance will be pulled from the agenda. If City Council does approve the State grant Ordinance and does not approve this Ordinance, the State’s funding for this project will go back to the State as it cannot be utilized for anything else and the City will be responsible for picking up the State’s remaining portion of the project. RECOMMENDATION Approval of this Ordinance. PROPOSED MOTION: This Ordinance will be placed on the Consent Agenda as it is being presented for First Presentation, which sets the public hearing and orders the notice of the public hearing to be published. On April 14, 2014, the Ordinance will be placed on the Regular Agenda as it will be presented for Second and Final Presentation, which includes the public hearing and action by Council. Attachments: None ORDINANCE NO. 8724 AN ORDINANCE BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF $52,632 AND INCREASING THE TOTAL AMOUNT IN CAPITAL PROJECT NO. AP1302- TAXIWAY A REHAB TO $5,263,158 WHEREAS, the City of Pueblo has accepted a Grant Agreement from the Colorado Department of Transportation-Aeronautics Division in the amount of $52,632 for the Taxiway A Rehabilitation; and WHEREAS, funds need to be budgeted and appropriated; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. Funding for Capital Project No. 1302-Taxiway A Rehab is hereby increased to $5,263,158. SECTION 2. Funds in the amount of $52,632 are hereby budgeted and appropriated to Capital Project No. AP1302-Taxiway A Rehab from the Colorado Department of Transportation-Aeronautics Division grant. SECTION 3. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance to effectuate the policies and procedures described therein. SECTION 4. This Ordinance shall become effective immediately upon final passage and approval. INTRODUCED: _ March 24, 2014 BY: Chris Nicoll COUNCILPERSON PASSED AND APPROVED: April 14, 2014