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HomeMy WebLinkAbout12911 RESOLUTION NO. 12911 A RESOLUTION APPROVING A CHANGE ORDER TO AN EXISTING AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND MATRIX DESIGN GROUP, INC., FOR PROFESSIONAL ENGINEERING SERVICES TH ASSOCIATED WITH THE FINAL DESIGN OF THE EAST 8 TH STREET BRIDGE (PUE 8 – 0.2 – UTIC) REPLACEMENT PROJECT IN THE AMOUNT OF $102,525 BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. An Agreement between the City of Pueblo, a Municipal Corporation, and Matrix Design Group, Inc. currently exists. The change order is needed to complete the final phase of design th for the East 8 Street Bridge. SECTION 2. Funds for said professional services shall be paid from Project Account No. HU1402 – th East 8 Street/Dry Creek Design. SECTION 3. The President of the City Council is hereby authorized to execute said Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution to effectuate the policies and procedures described herein. SECTION 5. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: _ March 24, 2014 BY: Chris Nicoll COUNCILPERSON City Clerk’s Office Item # M-1 REGULAR MEETING AGENDA ITEM COUNCIL MEETING DATE: March 24, 2014 TO: President Sandra K. Daff and Members of City Council CC: Sam Azad, City Manager VIA: Gina Dutcher, City Clerk FROM: Earl Wilkinson, Director of Public Works SUBJECT: A RESOLUTION APPROVING A CHANGE ORDER TO AN EXISTING AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND MATRIX DESIGN GROUP, INC., FOR PROFESSIONAL ENGINEERING SERVICES ASSOCIATED WITH THE FINAL DESIGN OF THE THTH EAST 8 STREET BRIDGE (PUE 8 – 0.2 – UTIC) REPLACEMENT PROJECT IN THE AMOUNT OF $102,525 SUMMARY: th Attached is the scope of work for final design for the East 8 Street Bridge over Dry Creek. PREVIOUS COUNCIL ACTION: June 13, 2011 - A Resolution Approving an Agreement between the City of Pueblo, a Municipal Corporation, and Matrix Design Group, Inc., For Professional Engineering Services Associated with the Preliminary Design of the East 8Street Bridge (PUE 8– 0.2 – th th UTIC) Replacement Project. BACKGROUND: th The East 8 Street Preliminary design has been completed and we are ready to move forward with the final design. Matrix Design Group has submitted the Scope of Work and the Estimated Cost for Final Design. FINANCIAL IMPLICATIONS: th Funds for the Final Design will be paid from HU1402 – East 8 Street Bridge/Dry Creek Design. BOARD/COMMISSION RECOMMENDATION: None. STAKEHOLDER PROCESS: There was a Public meeting held in District Two to review the preliminary design. The City of Pueblo Engineering Department has reviewed and agreed with the Scope of Service for Final Design provided by Matrix Design Group. ALTERNATIVES: th Denial of this Resolution will result in a delay in the Final Design of the East 8 Street Bridge. RECOMMENDATION: Approval of this Resolution. PROPOSED MOTION: This Resolution will be placed on the March 24, 2014 Consent Agenda. Attachments: Scope of Work, Level of Effort Estimate SCOPE OF SERVICES — Final Design East 8 th Street Over Dry Creek Bridge, City Project No. 11 -017 Task 3.1 Project Management and Meetings Upon receiving a notice to proceed, Matrix will schedule and organize a project "re- initiation" meeting with the project team. Additionally, Matrix will conduct project coordination meetings with City and PPRTA staff on a monthly basis during the final design phase of the project. The purpose of the meetings will be to discuss project status, design issues and modifications, and schedule. This task includes two Matrix staff members and other subconsultants as necessary for attending progress meetings with City representatives for a duration of six months. Matrix may also need to attend meetings with other stakeholders and other businesses /individuals as appropriate and three (3) meetings are included in this task for two staff. Additional coordination hours beyond those described in this scope will be billed at standard hourly rates. For each meeting, Matrix will prepare meeting minutes and distribute to attendees. This task will also consist of the ongoing project management, meetings, and general coordination required to administer the project from an internal basis. Task 3.2 Final Roadway Design Plans Matrix will prepare final design documents for the project alignment. The preliminary design documents will provide the basis for the final horizontal and vertical roadway design elements on the project. The preliminary roadway design established the typical and cross sectional elements, the horizontal and vertical alignment and geometric design elements, intersection geometrics, sidewalk and pedestrian ramp layouts, preliminary lighting and preliminary grading design. All of these elements will be designed and prepared to a final bid set level as part of this task. The final roadway engineering effort will culminate with the preparation of final design documents plans in accordance with the below table: Sheet Category Title Sheet X General Notes /Abbreviations X Summary of Approximate Quantities X Typical Section Sheets X Geometric Layout Sheets X Removal and Reset Plan Sheets X Roadway Plan Sheets X Profile Sheets X Storm Sewer Plan /Profile Sheets X Grading & Erosion Sheets X Utility Adjustment Plan Sheets X ROW Plan Sheets X Traffic Signal Plan Sheets X Pavement Marking /Signing Sheets X Bridge Plan Sheets Landscape and Irrigation Design Sheets X Cross Section Sheets X 4 ® ,..,,1„,, East 8 Street Over Dry Creek Bridge ' a rix to,,,41'; Scope of Service — Final Engineering & Design DESIGN GROUP i March 12,2014 The final design documents set will be prepared one time for review at a 90% level. Comments will be received from the City as well as other stakeholders and then a construction bid set will be prepared. Task 3.3 - 4 Final Hydrology & Hydraulics Tasks to be completed under the Final Hydrology and Hydraulics item include the following: • Confirm Hydrologic analysis to calculate peak flow rates from on -site areas and off -site areas that contribute runoff to the project area. • Evaluation of the capacity of the existing storm sewer outfalls from the project area. • Final design of on -site drainage collection and conveyance facilities. • Preparation of Final plans for on -site drainage facilities • Preparation of a Final Drainage Report. • Final hydraulic analysis of the portion of the channel that crosses the proposed bridge replacement on 8th Street. The Final Drainage Report and Storm Drainage Plans package will be submitted to the City for review as part of the Final Design Construction Plan package described in Task E. Task 3.5 Final Bridge Design and Plans Final design of structures will include the following elements: • Finalize structure type and layout for the two -lane bridge alignment of 8th Street. • Prepare Final General Layout for the bridge including a General Plan, Elevation and Typical Section. The plan will depict principal elements, including affected and crossing utilities and key features. • Final foundation plan for the bridge superstructure and substructure. • Final plans will be distributed to all relevant parties for review and comment. Task 3.6 Final Landscape Plans Matrix will contract will provide Final Urban Landscape Design for the 8 Street project.. This task will involve the preparation of final landscape designs and construction plans. Irrigation plans will be developed as necessary, including construction details and specifications. The final landscape plans will be consistent with the initial concepts depicted on the preliminary design plans. The City will review the progress of the urban landscape design and architecture effort at periodic intervals throughout the final design. Task 3.7 Surveying /Right - of - Way Matrix will conduct a research and determine extents of final right -of -way for 8 Street. Coordination for relinquishment of CDOT Right -of -Way will be carried forth to facilitate a return of the ownership to the City. Page 2 of 3 a ix East 8 Street Over Dry Creek Bridge r ti Scope of Service — Final Engineering & Design DESIGN GROUP March 12,2014 Task 3.8 Final Opinion of Probable Cost /Specifications /Quantities Final cost opinions will be prepared for the final design documents that represent each of the construction elements throughout the three project segments. The cost opinions will be prepared one time at the FOR level for review and one additional time for final review prior to submitting the final cost opinion with the bid documents. Specifications. Provide project construction specifications and special provisions in accordance with City of Pueblo Springs requirements. DELIVERABLES The following deliverables will be provided to the City upon the completion of the appropriate tasks. 1) Final Drainage Study 2) Engineer's Opinion of Probable Cost 3) Final Design Roadway and Bridge Drawings (Plans, Profiles, and details in AutoCAD format) 4) Project Construction Specifications and Special Provisions 5) Corp of Engineers 404 Permit Direct Expenses A budget has been established for project related expenses (mileage, copying, plotting, deliveries, mailing, etc.) within the fee schedule below. This budget was based upon an estimate of the direct expenses that will be incurred for to complete project. Expenses will be billed as a pass through cost. Professional Fees The attached fee schedule details the professional fees for this project. Page 3 of 3 - ri 0 = ° o o8 G V' F- m W z N W a W b t CO g : ; A 4 4 ,•• A W S we . 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