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HomeMy WebLinkAbout12894RESOLUTION NO. 12894 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND BROWN AND CALDWELL, INC., TO PROVIDE TREATMENT PROCESS OPTIMIZATION SERVICES FOR THE PUEBLO WASTEWATER DEPARTMENT AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME WHEREAS, the Pueblo Wastewater Department operates a Water Reclamation Facility providing biological nutrient removal; and WHEREAS, effective biological nutrient removal processes require optimization; and WHEREAS, Brown and Caldwell, Inc. is the Consultant Engineer of Record and is the most qualified to serve the Pueblo Wastewater Department; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: .qFrTIC)N 1 An Agreement, a copy of which is attached hereto and made a part hereof by reference, after having been approved as to form by the City Attorney, by and between the City of Pueblo, a Municipal Corporation, and Brown and Caldwell, Inc. to provide process optimization to the Pueblo Wastewater Department is hereby approved, subject to the conditions as set forth in said contract. .qFrTIC)N 9 Work performed under this contract may include, but is not limited to, the following items: 1. Process on -call support services; 2. VFA laboratory testing assistance; and 3. Process modeling and simulation. .qFrTIC)N The President of the City Council is hereby authorized to execute said Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City thereto and attest the same. SECTION 4. Funds for work performed under this agreement shall be from the Sewer User Fund. SECTION 5 The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the attached agreement to effectuate the transactions described therein. SECTION 6. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: February 10. 2014 ATTEST: CITY CLERK BY: Ed Brown Counciilpersoonn APPROVED: Am PRESIDENT OF CITY CO IL Background Paper for Proposed RESOLUTION DATE: FEBRUARY 10, 2014 DEPARTMENT: WASTEWATER DEPARTMENT GENE MICHAEL, DIRECTOR TITLE AGENDA ITEM # M -4 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND BROWN AND CALDWELL, INC., TO PROVIDE TREATMENT PROCESS OPTIMIZATION SERVICES FOR THE PUEBLO WASTEWATER DEPARTMENT AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME ISSUE Should the City Council approve an agreement to provide treatment process optimization services for the Pueblo Wastewater Department to Brown and Caldwell, Inc.? RECOMMENDATION Approve this Resolution. BACKGROUND The Wastewater Department operates the 26 year old James R. Dilorio Water Reclamation Facility which was recently upgraded to add nutrient removal processes. Every wastewater treatment facility is unique because of the characteristics of waste it receives, and maintaining effective nutrient removal processes requires testing and expert analysis to determine optimum operating conditions. This agreement between the City and Brown and Caldwell, Inc. authorizes Brown and Caldwell, Inc. to carry out process optimization testing. Brown and Caldwell, Inc. was selected as the Consulting Engineer of Record via Resolution No. 12828, approved on November 25, 2013. FINANCIAL IMPACT Funds for this project are available from the Sewer User Fund. AGREEMENT � THIS AGREEMENT is made and entered this / duyoY �`�9_.__� 20!'/ by and between the 1697 Cole Boulevard, Golden, Colorado 80401 (hereinafter referred to as "Consultant") for Consultant to render [!irofessional consulting engineering services for Client with respect to WWTP process optimization and related ancillary services, hereinafter referred to as the "Project," In consideration of the mutual covenants hereinafter se) forth, the parties agree as follows: (a) Consultant obaD satisfactor perform the professional planning and consulting services for the Project described in more detail in Schedu \ attached hereto and incorporated herein by reference (the "Basic Services"). Such services ohJ| include all usual and customary professional consulting engineering services including any required drafting or design services incident to its work on the Project uo set forth ioSchedule l. (h) 7o the extent Consultant performs any of the Project work through subcontractors or yuboouuu|rmtm, Consultant shall be and remain ao fully responsible for the full performance and quality ufservices performed by such subcontractors or aobunosubantm as it is for services performed directly by CouuuUuuc or Consultant's employees. 11 Time is of the Essence. [Check this box as applicable m Consultant's services. Ifopplicable, thefollowing is CA apprvd form 3/12/10 conditions to access to public and private facilities. (e) Before undertaking any work or incurring any expense which Consultant considers beyond or in addition to the Scope of Work described in Schedule 1 or otherwise contemplated by the terms of this Agreement, Consultant shall advise Client in writing that (i) Consultant considers the work beyond the scope of this Agreement, (ii) the reasons that Consultant believes the out of scope or additional work should be performed, and (iii) a reasonable estimate of the cost of such work. Consultant shall not proceed with any out of scope or additional work until authorized in writing by Client. The compensation for such authorized work shall be negotiated, but in the event the parties fail to negotiate or are unable to agree as to compensation, then Consultant shall be compensated for its direct costs and professional time at the rates set forth in Schedule 2 attached hereto. SECTION 3. FEES FOR SERVICES, PAYMENT (a) Client will pay to Consultant as full compensation for all services required to be performed by Consultant under this Agreement, except for services for additional work or work beyond the scope of this Agreement, the maximum sum of U.S. $128,489.00 computed as set forth in Schedule 2. (b) Consultant shall submit periodic, but not more frequently than monthly, applications for payment, aggregating to not more than the maximum amount set forth above, for actual professional services rendered and for reimbursable expenses incurred. Applications for payment shall be submitted based upon the hourly rates and expense reimbursement provisions set forth in Schedule 2 attached hereto, and shall contain appropriate documentation that such services have been performed and such expenses incurred. Thereafter, Client shall pay Consultant for the amount of the application within 45 days of the date such application is received. (c) No separate or additional payment shall be made for profit, overhead, local telephone expenses, lodging, routine photocopying, computer time, or similar expenses unless otherwise provided and listed in Schedule 2. (d) No compensation shall be paid to Consultant for services required and expenditures incurred in correcting Consultant's negligent errors or omissions. (e) Compensation for authorized work beyond the scope of this Agreement shall be governed by the provisions of Section 2(e). (f) In the event services under this Agreement are phased and to be performed in more than one fiscal year or are subject to annual appropriation, Consultant acknowledges that funds only in the amount of initial appropriation are available and it shall confirm availability of funds before proceeding with work exceeding initial and subsequent annual appropriations. SECTION 4. CLIENT'S RESPONSIBILITIES (a) Client agrees to advise Consultant regarding Client's Project requirements and to provide all relevant information, surveys, data and previous reports accessible to Client which Consultant may reasonably require. Consultant shall rely on information provided without verification unless otherwise agreed in Schedule 1. (b) Client shall designate a Project Representative to whom all communications from Consultant shall be directed and who shall have limited administrative authority on behalf of Client to receive and transmit information and make decisions with respect to the Project. Said representative shall not, however, have authority to bind Client as to matters of governmental policy or fiscal policy, nor to contract for additions or obligations exceeding a value which is the lesser of $5000 or 5% of the maximum contract price. (c) Client shall examine all documents presented by Consultant, and render decisions pertaining thereto within a reasonable time. The Client's approval of any drawings, specifications, reports, documents or other materials or product furnished hereunder shall not in any way relieve Consultant of responsibility for the professional adequacy of its work. (d) Client shall perform its obligations and render decisions within a reasonable time under the circumstances presented. Based upon the nature of Client and its requirements, a period of 14 days shall be presumed reasonable for any decision not involving policy decision or significant financial impact, when all information reasonably necessary for Client to responsibly render a decision has been furnished. A period of 46 CA apprvd form 3/12/10 2 days shall be presumed reasonable for Client to act with respect to any matter involving policy or significant financial impact. The above periods of presumed reasonableness shall be extended where information reasonably required is not within the custody or control of Client but must be procured from others. SECTION 5. TERMINATION (a) Client reserves the right to terminate this Agreement and Consultant's performance hereunder, at any time upon written notice, either for cause or for convenience. Upon such termination, Consultant and its subcontractors shall cease all work and stop incurring expenses, and shall promptly deliver to Client all data, drawings, specifications, reports, plans, calculations, summaries and all other information, documents, work product and materials as Consultant may have accumulated in performing this Agreement, together with all finished work and work in progress. (b) Upon termination of this Agreement for events or reasons not the fault of Consultant, Consultant shall be paid at the rates specified in Schedule 2 for all services rendered and reasonable costs incurred to date of termination; together with any reasonable costs incurred within 10 days of termination provided such latter costs could not be avoided or were incurred in mitigating loss or expenses to Consultant or Client. In no event shall payment to Consultant upon termination exceed the maximum compensation provided for complete performance in Section 3(a). (c) In the event termination of this Agreement or Consultant's services is for breach of this Agreement by Consultant, or for other fault of Consultant including but not limited to any failure to timely proceed with work, or to pay its employees and consultants, or to perform work with that level of care and skill ordinarily exercised by Consultants performing similar services at the time such services are performed, or to perform work in a manner deemed satisfactory by Client's Project Representative, then in that event, Consultant's entire right to compensation shall be limited to the lesser of (a) the reasonable value of completed work to Client or (b) payment at the rates specified in Schedule 2 for services satisfactorily performed and reimbursable expenses reasonably incurred, prior to date of termination. (d) Consultant's professional responsibility for its completed work and services shall survive any termination. SECTION 6. RESERVED. SECTION 7. USE OF DOCUMENTS. (a) Plans, drawings, designs, specifications, reports and all other documents and instruments ( "Work Product ") prepared or provided by Consultant hereunder shall become the sole property of Client, subject to applicable federal grant requirements, and Client shall be vested with all rights therein of whatever kind and however created, whether by common law, statute or equity. In the event Client uses Work Product provided hereunder for another project independent from Project, without adaptation by Consultant, Client shall hold harmless and indemnify Consultant from all loss, claims, injury and judgments arising from the use of such Work Product f6r such other project. Consultant shall retain all rights to its pre- existing proprietary information and intellectual property. Client shall have access at all reasonable times to inspect and make copies of all notes, designs, drawings, specifications, and all other technical data or other documents pertaining to the work to be performed under this Agreement. In no event shall Consultant publish Work Product developed pursuant to this Agreement except (i) with advance written consent of Client, which consent may be granted or withheld in Client's sole and absolute discretion and (ii) in full compliance with the requirements of this Agreement and applicable federal regulations. CA apprvd form 3/12/10 3 SECTION 8. INSURANCE AND INDEMNITY (a) Consultant agrees that it shall procure and will maintain during the term of this Agreement, such insurance as will protect it from claims under workers' compensation acts, claims for damages because of personal injury including bodily injury, sickness or disease or death of any of its employees or of any person other than its employees, and from claims or damages because of injury to or destruction of property including loss of use resulting therefrom; and such insurance will provide for coverage in such amounts as set forth in subparagraph (b). (b) The minimum insurance coverage which Consultant shall obtain and keep in force is as follows: (i) Workers' Compensation Insurance complying with statutory requirements in Colorado and in any other state or states where the work is performed. The Workers' Compensation Insurance policy shall contain an endorsement waiving subrogation against the Client. (ii) Commercial General Liability Insurance (Policy Form CG 00 01) with coverage limits of no less than $1,000,000 per occurrence and in the aggregate, for bodily injury and property damage, including premises /operations and completed operations /products liability. The Commercial General Liabiity Insurance policy shall also provide coverage for contractual liability and contain an endorsement waiving subrogation against the Client. (iii) Automobile Liability Insurance with coverage limits no less than $1,000,000per accident and contain coverage for both hired and non -owned vehicles and equipment. (iv) Umbrella/Excess Liability Insurance in an amount not less than $1,500,000 per occurrence and in the aggregate in excess of the primary limits. (v) Professional Liability Insurance with coverage of not less than One Million and No /100 Dollars ($1,000,000.00 each claim/aggregate) covering claims arising from the negligent acrs, errors or omissions in the services performed by Consultant for Client under this Agreement. (vi) The Commercial General Liability Insurance, Automobile Liability Insurance and Umbrella/Excess Liability Insurance policies shall be endorsed naming Client, its officers, agents and employees as additional insureds. (c) Consultant agrees to hold harmless, defend and indemnify Client from and against any liability to third parties, to the extent caused by the negligent acts, errors or omissions of Consultant, its employees, subcontractors and consultants. SECTION 9. SUBCONTRACTS. (a) Client acknowledges that Consultant is the prime contractor and the only party with whom Client has a contractual relationship under this Agreement. To the extent Consultant performs any Project activities through subconsultants or subcontractors, Consultant shall contractually bind each of its subconsultants and subcontractors by subcontract agreement to all of the terms of this Agreement which are for the benefit of Client, and Client shall be a third party beneficiary of those subcontract provisions. (b) Consultant shall indemnify and defend Client from all claims and demands for payment for services provided by subcontractors of Consultant. (c) Consultant acknowledges that, due to the nature of the services to be provided under this Agreement, the Client has a substantial interest in the personnel and consultants to whom Consultant assigns principal responsibility for services performed under this Agreement. Consequently, Consultant represents that it has selected and intends to employ or assign the key personnel and consultants identified in its proposal submitted to Client prior to execution of this Agreement to induce Client to enter this Agreement. Consultant shall not change such consultants or key personnel except after giving notice of a proposed change to Client and receiving Client's consent thereto. Consultant shall not assign or reassign Project work to any person to whom Client has reasonable objection. SECTION 10. REQUIRED FEDERAL PROVISIONS [Delete if inapplicable.] CA apprvd form 3/12/10 Deleted. SECTION 11. MISCELLANEOUS (a) Notices Any and all notices or other communications required or permitted by this Agreement or by law to be served on or given to either Consultant or Client by the other parry shall be in writing and shall be deemed duly served and given when personally delivered to the party to whom it is directed, or in lieu of such personal service, when deposited in the United States mail, first -class postage prepaid, addressed to the Client, Attention: Gene Michael Wastewater Director, 1300 South Queens Avenue Pueblo, Colorado 81003 or to Consultant at Mary J. Gearhart P.E. Senior Vice President Brown and Caldwell Inc. 1697 Cole Boulevard, Suite 200. Golden, CO, 80401. Either party may change his address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided in this paragraph. (b) Entire Agreement. This instrument contains the entire agreement between Consultant and Client respecting the Project, and any other written or oral agreement or representation respecting the Project or the duties of either Client or Consultant in relation thereto not expressly set forth in this instrument and its attachments is null and void. In the case of any conflict between the terms of this Agreement for Professional Services and terms of Schedule 1 or any other attachment hereto, the terms of this Agreement shall govern. (c) Successors and Assigns This Agreement shall be binding on the parties hereto and on their successors and assigns; provided, however, neither this Agreement, nor any part thereof, nor any moneys due or to become due hereunder to Consultant may be assigned by it without the written consent of Client, which consent may be withheld in Client's sole and absolute discretion. Any assignment or attempted assignment in violation of this subsection shall be void. (d) Amendments No amendment to this Agreement shall be made nor be enforceable unless made by written amendment signed by an authorized representative of Consultant and by Client in accordance with the requirements of Section 4(b) of this Agreement or upon authorization of Client's governing board_ (e) Choice of Law This Agreement shall be governed and interpreted in accordance with the laws of the State of Colorado. Any unresolved dispute arising from or concerning any matter relating to this Agreement, unless otherwise provided for by this Agreement, shall be decided in a state court of competent jurisdiction located in Pueblo, Colorado. (f) Equal Employment Opportunity In connection with the performance of this Agreement, neither Consultant nor its consultants shall discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, disability or age. Consultant shall endeavor to insure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, national origin, disability or age. (g) Severability If any provision of this Agreement, except for Section 2, is determined to be directly contrary to and prohibited by law or the requirements of any federal grant or other Project funding source, then such provision shall be deemed void and the remainder of the Agreement enforced. However, it is the intent of the parties that Section 2 of this Agreement not be severable, and that if any provision of said section be determined to be contrary to law or the terms of any federal grant, then as of the time of any such determination this entire Agreement shall be void and terminated pursuant to the provisions of Section 5, without waiving any claims or defenses. (h) Force Maieure Neither party shall be responsible for delays caused by circumstances beyond its reasonable control including but not limited to governmental action, statute, ordinance, rule or regulation, strike or other labor troubles, fires, acts of God, or other incidents outside of either party's control that makes performance or acceptance impossible or impractical. SECTION 12. STATE - IMPOSED MANDATES PROHTBITING ILLEGAL ALIENS FROM PERFORMING WORK CA apprvd fonn 3/12/10 (a) At or prior to the time for execution of this Agreement (which may be referred to in this section as this "Contract"). Consultant (which may be referred to in this section as "Contractor ") shall submit to the Purchasing Agent of City its certification that it does not knowingly employ or contract with an illegal alien who will perform work under this Contract and that the Contractor will participate in either the "E- Verify Program" created in Public Law 208, 104` Congress, as amended and expanded in Public Law 156, 108'' Congress, as amended, that is administered by the United States Department of Homeland Security or the "Department Program" established pursuant to §8- 17.5- 102(5)(c) C.R.S. that is administered by the Colorado Department of Labor and Employment in order to confirm the employment eligibility of all employees who arc newly hired for employment to perform work under this Contract. (b) Contractor shall not: (I) Knowingly employ or contract with an illegal alien to perform work under this contract; (1I) Enter into a contract with a subconsultant that fails to certify to Contractor that the subconsultant shall not knowingly employ or contract with an illegal alien to perform work under this Contract. (c) The following state- imposed requirements apply to this contract (I) The Contractor shall have confirmed the employment eligibility of all employees who are newly hired for employment to perform work under this Contract through participation in either the E- Verify Program or Department Program, (ti) The Contractor is prohibited from using either the E- Verify Program or Department Program procedures to undertake pre - employment screening of job applicants while this Contract is being performed. (III) If the Contractor obtains actual knowledge that a subcontractor or subconsultant performing work under this Contract knowingly employs or contracts with an illegal alien, the Contractor shall be required to: A. Notify the subconsultant and the Client's Purchasing Agent within three (3) days that the Contractor has actual knowledge that the subcontractor /subconsultant is employing or contracting with an illegal alien; and B. Terminate the subcontract with the subcontractor /subconsultant if within three (3) days of receiving the notice required pursuant to subparagraph (c)(III)A. above the subcontractor /subconsultant does not stop employing or contracting with the illegal alien, except that the Contractor shall not terminate the contract with the subcontractor /subconsultant if, during such three (3) days, the subcontractor /subconsultant provides information to establish that the subcontractor /subconsultant has not knowingly employed or contracted with an illegal alien. (1V) "rhe Contractor is required to comply with any reasonable request by the Colorado Department of Labor and Employment (hereinafter referred to as "CDLE ") made in the course of an investigation that CDLE is undertaking pursuant to its authority under §8 -17.5- 102(5), C.R.S. (d) Violation of this Section 12 by the Contractor shall constitute a breach of contract and grounds for termination. In the event of such termination, the Contractor shall be liable for Client's actual and consequential damages. (e) As used in this Section 12, the terms "subcontractor" and "subconsultant" shall mean any subconsultant or subcontractor of Consultant rendering services within the scope of this Agreement. SECTION 13. Reserved SECTION 14. PERA LIABILITY CA apprvd form 3/12/10 Consultant shall reimburse the City for the full amount of any employer contribution required to be paid by the City of Pueblo to the Public Employees' Retirement Association ( "PERA ") for salary or other compensation paid to a PERA retiree performing contracted services for the City under this Agreement. The Consultant shall fill out the questionnaire attached as Exhibit A and submit the completed form to Client as part of the signed Agreement. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as of the day and year first above written. ATTEST: City C erk CLIENT: CITY OF PUEBLO, A MUNICIPAL CORPORATION r By� ® ........ . . . .. ............. of the City Council APPROVED AS TO FORM: ... .................. __... City Attorney CONSULTANT: BROWN AND CA 1111 "J.,L, INC. By: Name: Mary J. Gearhart, PE Title: Senior Vice President CA apprvd form 3/12/10 ATTACHMENT B COLORADO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION SUPPLEMENTAL QUESTIONNAIRE TO BE ANSWERED BY ANY BUSINESS PERFORMING SERVICES FOR THE CITY OF PUEBLO Pursuant to section 24- 51- 1101(2), C.R.S., salary or other compensation from the employment, engagement, retention or other use of a person receiving retirement benefits (Retiree) through the Colorado Public Employees Retirement Association (PERA) in an individual capacity or of any entity owned or operated by a PERA Retiree or an affiliated party by the City of Pueblo to perform any service as an employee, contract employee, consultant, independent contractor, or through other arrangements, is subject to employer contributions to PERA by the City of Pueblo. Therefore, as a condition of contracting for services with the City of Pueblo, this document must be completed, signed and returned to the City of Pueblo: (a) Are you, or do you employ or engage in any capacity, including an independent contractor, a PERA Retiree who will perform any services for the City of Pueblo? Yes_, No (Must sign below whether you answer "yes " or "no ".) (b) If you answered "yes" to (a) above, please answer the following question: Are you 1) an individual, 2) sole proprietor or partnership, or 3) a business or company owned or operated by a PERA Retiree or an affiliated party? Yes No If you answered "yes" please state which of the above listed entities (1, 2, or 3) best describes your business: (c) If you answered "yes" to both (a) and (b), please provide the name, address and social security number of each such PERA Retiree. Name Name Address Address Social Security Number Social Security Number (If more than two, please attach a supplemental list) If you answered "yes" to both (a) and (b), you agree to reimburse the City of Pueblo for any employer contribution required to be paid by the City of Pueblo to PERA for salary or other compensation paid to you as a PERA Retiree or paid to any employee or independent contractor of yours who is a PERA Retiree performing services for the City of Pueblo. You further authorize the City of Pueblo to deduct and withhold all such contributions from any moneys due or payable to you by the City of Pueblo under any current or future contract or other arrangement for services between you and the City of Pueblo. Failure to accurately complete, sign and return this document to the City of Pueblo may result in your being denied the privilege of doing business with the City of Pueblo. Signed -fa , o) 20 By:_Xtq� Name: Mary Y G rhart, PE Title: Senior Vice President For purposes of responding to question (b) above, an "affiliated party" includes (1) any person who is the named beneficiary or cobeneficiary on the PERA account of the PERA Retiree; (2) any person who is a relative of the PERA Retiree by blood or adoption to and including parents, siblings, half - siblings, children, and grandchildren; (3) any person who is a relative of the PERA Retiree by marriage to and including spouse, spouse's parents, stepparents, stepchildren, stepsiblings, and spouse's siblings; and (4) any person or entity with whom the PERA Retiree has an agreement to share or otherwise profit from the performance of services for the City of Pueblo by the PERA Retiree other than the PERA Retiree's regular salary or compensation. # 0 p WE CITY OF PUEBLO DEPARTMENT OF WASTEWATER PROCESS OPTIMIZATION OF THE DIIORIO WRF WORK PLAN This scope of work describes the tasks associated with process optimization of the Dilorio WRF. The objective of this phase is to support the City of Pueblo, Department of Wastewater (Pueblo WV(O with on- call needs related to process operations, evaluate bench -scale testing of volatile fatty acids (VFAs) for design of the primary sludge fermenter, and prepare a complete model simulation of the facility to evaluate conditions to optimize plant performance. Phase 400 - Process ®n -Call Support Services Brown and Caldwell (BC) will provide on -call support for process related issues such as process control, optimization or operational issues. This phase provides for remote meetings and up to three (3) on -site visits. Three (3) hours per month is assumed for remote on -call services. Miscellaneous tasks such as Pueblo WW requested data reviews or other process related needs may also be included within this scope of work. The budget is assumed for services provided through December 31, 2014. Phase 401 - VFA Laboratory Testing Assistance BC will develop a bench scale protocol and assist Pueblo WW with implementation of a laboratory study to detemune VFA production rates and other information related to sizing and planning for a VFA fermenter. The VFA would be used to assist in the removal of phosphorus and nitrogen to meet future phosphorus and nitrogen effluent limits. In addition, BC will also assist Pueblo WW with implementation of a study to determine the quantity of solids carryover from VFA fermentation and test potential settling mechanisms suitable for design, including primary clarifiers. 1.1 Assumptions and Limitations BC responsibilities are described in the T ask descriptions of this scope of work. Pueblo WW responsibilities and other assumptions for this pilot study are as follows: • Pueblo WW will supply an appropriate site for bench testing and conduct required sampling and analysis. • Pueblo VVW will provide all equipment, support utility services (water, power, chemicals, drainage, etc.) required to conduct work. • All wastewaters generated will be conveyed to appropriate locations within the WIZF. • Pueblo WW will be responsible for any fees associated with acquiring testing equipment and analytical services. 1.2 Activities 1.2.1 Coordination BC will conduct periodic coordination during the bench study conducted by Pueblo WW. This will include remote and on -site support. PAData1GEN1Pueblo, City Dept of Wastawtt1144963- Pueblo General Consulting Servicesi1000 Project Management1I800 Proposal Optimization - Phase 400 - 01222014.docx 77, IIIIIIIIIIIIIII:q: �Iqijjii 1111111 J T'he following process areas will be included in the updated model calibration: � I ) : I �, f I I � , I ' ( I I � � I I � , (,1(y 1 N j I /j G 3 I I I )! o II �, I hurl � I j i c I �, I 11,)) 11 1 d '� I i I I I J j i a i I ' i o 1 0 � A I I I I I I I . I v 4 I 2 7 7 0 14 ( t , ( , • Primary clarifiers • Activated sludge reactors • Aeration capacity • Secondary clarifiers • Recycle streams • Gravity thickener and DAFs • Anaerobic digesters • Centrifuge dewatering 1.1 Assumptions and Limitations • Pueblo WW will provide plant data including flows and constituents in a complied and organized format • Pueblo WW will provide labor and resources to conduct "special sampling" (if required, Brown and Caldwell can provide personnel to assist with this, although not included in current scope). • Preexisting proprietary property such as the BioWin modeling files shall be retained by BC. However, BC can provide BioWin generated modeling reports in PDF format. 1.2 Activities 1.2.1 Compile Historical Data Historical plant data provided by Pueblo WW will be compiled and organized into spreadsheets (or adapt existing spreadsheets) to facilitate modeling applied to various unit processes. This will allow an accurate assessment of the range of influent and operating conditions. Pueblo WW will also provide design and as built plans of the plant. 1.2.2 Prepare Special Sampling Plan In addition to the historical data provided, additional "special sampling" is recommended. A special sampling campaign would include daily and diurnal sampling of wastewater constituents that may not be part of the facility's regular sampling regime. After reviewing plant data, BC will prepare the sampling protocol and Pueblo WW will decide whether analytical testing is conducted in the plant lab or at an outside lab. The plan will include location of samples, number and frequency of samples, analyses to be conducted on the samples, and special considerations for the samples and analyses. This scope assumes that Pueblo WW will be responsible for carrying out the sampling and analysis plan. PIowever, if required, Brown and Caldwell can assist with sample collection and processing, although this is not included in this scope. 1.2.3 Biowin'm Calibration An updated BiowinTM model of the DiIorio WRF will be developed. The model will be calibrated to plant operating data, including special sampling data. The special sampling data will be compiled and used to assign the appropriate wastewater partitioning fractions to the model. Based on the daily and diurnal influent parameters determined during the special sampling period, the model will be run and results compared with plant and secondary effluent parameters. Based on the degree of fit, adjustments to model parameters may be required. Based on the results of the calibration exercise, it is possible that nitrification rate testing may be recommended. This activity is not included in the present scope since it may not be required. A second calibration step is to challenge the model with actual long -term daily historical plant data for an appropriate period, typically up to one year of plant data. Model results are again compared to actual plant PAData\GENIPueblo, City Dept of Wastewtr1144963- Pueblo General Consulting Servicest1000 Project ManagemenPd800 Proposal_NegotiationsTiocess Opbmization -Phase 400- 01222014.doex historical daily effluent data. At this point, the model should provide an accurate simulation of actual plant performance. 1.2.4 Evaluate Secondary Clarifiers During the calibration phase, Brown and Caldwell's solids fl ux model, using historical settling characteristics (SVJ) will be applied. Depending on the results, stress testing of the secondaries may be recommended. However, stress testing does not form part of this scope of work. If further testing is recommended a testing protocol to carry out batch settling column tests, together with other supporting tests, including dispersed suspended solids (DSS) and flocculated suspended solids (FSS) tests could be recommended and prepared. These additional activities do not form part of this scope. A draft and final technical memorandum (IWI) will be prepared to present a compilation of the plant data and special sampling results used in the calibration. The'I'M will include the calibration and plant evaluation results. Results will be depicted in the I'M, which will be provided in both hard-copy and PDF format. BC will conduct a meeting with Pueblo WW staff to discuss the findings of the draft TM and compile any comments from that meeting (in addition to other review comments submitted separately) into the final TM. )�O'�O! I j(" I, "), O[y De I' t u( VV&Jcwdd I If O f l od 'I(,( ,, w I a I (;(,!I �ji E;ovk;u �'� 10 00 P I 8OU 1 )osn! I o'; W1001fu I 'I' 01 111 [1 mhl m P I I w (' eS 00 0 U 14 do Schedule 2 - Rate Table and Fee Calculation 400 Process On -Call Support 84 16,362 0 480 0 0 480 528 16,890 * * ** Project Management 12 1,386 0 0 0 0 1,386 100 Process Assistance 72 14,976 0 480 480 528 15,504 401 VFA Testing Assistance 285 50,274 0 960 0 0 960 1,056 51,330 * * ** Project Management 9 1,096 0 0 0 0 1,096 100 Prepare Protocols 100 17,248 0 0 0 0 17,248 200 Kick -off Meeting 16 2,944 0 160 160 176 3,120 300 Evaluation and Report 138 24,722 0 640 640 704 25,426 400 QA /QC 6 1,320 0 0 0 0 1,320 500 Final Meeting 16 2,944 0 160 160 176 3,120 402 Process Simulation Model 339 59,918 0 320 0 0 320 352 60,270 * * ** Project Management 9 1,096 0 160 160 176 1,272 100 Data Compilation 42 7,224 0 0 0 0 7,224 200 BioWin Configuration 130 23,992 0 0 0 0 23,992 300 Future Scenarios 56 10,016 0 0 0 0 10,016 400 Draft TM 50 8,282 0 0 0 0 8,282 500 Review Meeting 22 3,976 0 160 160 176 4,152 600 QA /QC 8 1,760 0 0 0 0 1,760 700 Final TM 22 3,572 0 0 0 0 3,572 GRAND TOTAL 707 126,553 0 1,760 0 0 1,760 1,936 128,489 Hours and Dollars are rounded to nearest whole number. 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