HomeMy WebLinkAbout12835 Background Paper for Proposed RESOLUTION DATE: November 25, 2013 AGENDA ITEM # Q-2 DEPARTMENT: WASTEWATER DEPARTMENT GENE MICHAEL, DIRECTOR TITLE A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $712,675.75 TO MAIN ELECTRIC, LTD., AND SETTING FORTH $143,535 FOR CONTINGENCIES, FOR PROJECT NO. 13-062 (WW1203) WRF 2013 ELECTRICAL REHAB AT THE JAMES R. DIIORIO WATER RECLAMATION FACILITY AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME ISSUE Should the City Council award a construction contract in the amount of $712,675.75 and set aside $143,535 for contingencies, to Main Electric, LTD. to perform the specified electrical improvements at the James R. DiIorio Water Reclamation Facility? RECOMMENDATION Approve this Resolution. BACKGROUND The electrical equipment at the James R. DiIorio Water Reclamation Facility has passed its normal design life and requires constant maintenance. The Water Reclamation Facility depends on electricity to operate the various wastewater treatment processes. Electrical supply components at the facility have at times failed to operate. This is unacceptable and could lead to the inability to treat wastewater and to noncompliance of state requirements. It is the intent of this on-going project to rehabilitate key electrical supply equipment in stages to avoid any service disruptions or permit violations. This first project will replace 2 transformers that serve as stepping stones to further projects. This project is vital to the smooth operation of treatment processes at the James R. DiIorio Water Reclamation Facility. Two (2) contractors qualified to submit bids and Main Electric, LTD. was found to be the most responsive and responsible of those bids. The bid summary sheet and site map are attached. FINANCIAL IMPACT Funding for this project will be taken from the Sewer User Fund. Funding for Project No.13-062 . (WW1203) is available and was appropriated in the 2013 budget RESOLUTION NO. 12835 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $712,675.75 TO MAIN ELECTRIC, LTD., AND SETTING FORTH $143,535 FOR CONTINGENCIES, FOR PROJECT NO. 13-062 (WW1203) WRF 2013 ELECTRICAL REHAB AT THE JAMES R. DIIORIO WATER RECLAMATION FACILITY AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, competitive bids for the Project No. 13-062 (WW1203), WRF 2013 Electrical Rehab at the James R. DiIorio Water Reclamation Facility, have been received and examined; and WHEREAS, the proposal of Main Electric, LTD. of Pueblo, Colorado was the bid determined to be the most responsive and responsible; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. This contract is to perform electrical improvements at the James R. DiIorio Water Reclamation Facility as specified in the contract documents. Contract Agreement for Construction with Main Electric, LTD., Project No. 13-062 (WW1203) is hereby awarded to said $712,675.75. bidder in the amount of SECTION 2. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 3. In addition to the amount of the bid set forth, as aforementioned, an additional amount as stipulated in this section is hereby established for contingencies and additional work. Contingencies and Additional Work………$143,535 SECTION 4. Funds for Project No. 13-062 (WW1203) shall be from the Sewer User Fund. SECTION 5. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the contract to effectuate the transactions described therein. SECTION 6. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: November 25, 2013 BY: Eva Montoya