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HomeMy WebLinkAbout12805RESOLUTION NO. 12805 A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVOCABLE PERMIT TO THE YOUNG MEN'S CHRISTIAN ASSOCIATION OF PUEBLO FOR THE USE OF SPAULDING TH AVENUE AND PARKER BOULEVARD TO HOST THE 5 ANNUAL TURKEY TROT-5K RUN/WALK BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The attached Revocable Permit is authorized to be issued to the Young Men’s Christian Association of Pueblo for the use of Spaulding Avenue and Parker Boulevard on November 28, th 2013, from 8:00 a.m. until 10:00 a.m. to host the 5 Annual Turkey Trot 5K Run / Walk. SECTION 2. The use of the public right-of-way granted hereby is subject to all limitations, terms and conditions set forth in the attached Revocable Permit. SECTION 3. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution to effectuate the policies and procedures described herein. SECTION 4. This Resolution shall become effective immediately upon passage and approval. INTRODUCED: October 15, 2013 BY: Ed Brown Background Paper for Proposed RESOLUTION DATE: OCTOBER 15, 2013 AGENDA ITEM # M-12 DEPARTMENT: PUBLIC WORKS DIRECTOR – EARL WILKINSON, P.E. TITLE A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVOCABLE PERMIT TO THE YOUNG MEN'S CHRISTIAN ASSOCIATION OF PUEBLO FOR THE USE OF SPAULDING TH AVENUE AND PARKER BOULEVARD TO HOST THE 5 ANNUAL TURKEY TROT-5K RUN/WALK ISSUE Should City Council issue a Revocable Permit to the Young Men's Christian Association of Pueblo for the use of the public right-of-way located at Spaulding Avenue and Parker Boulevard th to host the 5 Annual Turkey Trot 5K Run / Walk? RECOMMENDATION The Revocable Permit Review Committee recommends approval. BACKGROUND The Young Men’s Christian Association of Pueblo has requested the closure of Spaulding Avenue and Parker Boulevard on November 28, 2013, from 8:00 a.m. until 10:00 a.m. to host th the 5 Annual Turkey Trot 5K Run / Walk. FINANCIAL IMPACT None. REVOCABLE PERMIT Pursuant to the authority granted by Section 16 -9 of the Charter of Pueblo, a Municipal Corporation, (the "City"), the City Council of City hereby grants the following revocable permit to Permittee subject to and conditioned upon the provisions herein contained and the Permittee's compliance therewith: 1. Name, Address and Telephone Number of Permittee: The Young Men's Christian Association of Pueblo, 3200 Spaulding Avenue, Pueblo, CO 81008, (719) 543 -5151 2. Permitted Area: Spaulding Avenue and Parker Boulevard 3. Purpose of Revocable Permit: 4 Annual Turkey Trot 5K Run/Walk 4. Authorized Improvements: 5. Commencement Date: November 28 2013 Time: 8:00 a.m. 6. Ending Date: November 28, 2013 Time: 10:00 a.m. PERMITTEE IN CONSIDERATION OF THE ISSUANCE AND GRANTING OF THE ABOVE DESCRIBED REVOCABLE PERMIT (THE "PERMIT ") REPRESENTS, WARRANTS AND AGREES: (a) The Permitted Area shall be used for the above - specified Purpose of Revocable Permit. No use of the Permitted Area shall be made before the time of the Commencement Date. (b) All structures, fences, tables, chairs, equipment or other improvements authorized to be placed in the Permitted Area by Permittee (the "Improvements ") shall be constructed, installed, and maintained by Permittee in compliance with all applicable codes, ordinances, rules and regulations of City and this Permit. (c) If the Revocable Permit is issued for a sidewalk cafe, the Permittee and sidewalk cafe shall be subject to all the provisions, conditions and requirements contained in section 9 -10 -84 of the Pueblo Municipal Code, or as same may be amended, which are incorporated herein by reference. In addition, no Improvement shall be tied -down or chained to any tree within or adjacent to the Permitted Area nor shall any Improvement be installed or located in such a manner as to hinder or interfere with the opening of motor vehicle doors or passenger movement to and from motor vehicles parked adjacent to or near the Permitted Area. (d) If this Permit is issued for the use of the public right -of -way for a special event, Permittee shall deposit with the City the sum of $500.00 ( "Deposit "). The Deposit will be forfeited to the City if Permittee does not remove all Permittee's equipment and property from, and clean and restore the Permitted Area to its original condition before the Time of the Ending Date. If so timely removed and cleaned, the Deposit will be returned to Permittee. (e) Before the Time of the Ending Date, or immediately upon any other termination of this Permit, Permittee shall, at Permittee's expense, remove all of Permittee's Improvements from the Permitted Area and clean and restore the Permitted Area to its original condition. Failure to timely remove all of Permittee's Improvements from the Permitted Area and clean and restore the Permitted Area to its original condition shall constitute Permittee's abandonment of the Permittee's Improvements, and City may, at Permittee's expense, remove and dispose of Permittee's Improvements and clean and restore the Permitted Area to its original condition. Permittee agrees to pay all City's costs and expenses, including reasonable attorney fees, incurred in the enforcement of this Permit. (f) Permittee shall keep all Improvements and Permitted Area in good, clean and safe condition and repair, free from litter, waste and debris. (g) Permittee shall indemnify, defend and hold City, its officers, agents and employees harmless from and against any and all suits, claims, liabilities, loss, damages and expenses, including reasonable attorney fees and cost of defense, arising, directly or indirectly, from or caused by the issuance of this Permit or the conditions hereof, or the existence, construction, installation, repair or maintenance of the Improvements in the Permitted Area, or the use of the Permitted Area or Improvements by Permittee, its officers, agents, employees, invitees or general public. (h) Neither this Permit nor any of the privileges granted to Permittee hereby, may be conveyed, assigned, transferred or sublet by Permittee without the prior written consent of the City Council of City. Any attempted conveyance, assignment, transfer or subletting of the Permit or Permitted Area without the written consent of the City Council of Pueblo shall be void and of no effect and shall cause this Permit to be automatically revoked. CA — 4/6/10 (i) Permittee shall keep and maintain commercial general liability insurance covering the Permitted Area and Improvements in amounts not less than $1,000,000.00 combined single limits per occurrence and aggregate, naming the City as an additional insured and contain a waiver of rights of subrogation against City. A certificate for such insurance and each renewal thereof shall be delivered to the City. Failure to maintain such insurance shall cause this Permit to be automatically revoked. (j) Trees, Landscaping and shrubbery within or adjacent to the Permitted Area shall be protected from damage or injury by Permittee and shall not be removed except after receipt by the Permittee of the written consent of the City's Director of Parks and Recreation. (k) Any notice or other document required or permitted herein shall be in writing and delivered personally or by first class mail, postage prepaid, as follows: (i) If to Permittee, at the address shown in paragraph 1 above. (ii) If to City, 1 City Hall Place, Pueblo, Colorado, 81003, Attention: Revocable Permit Review Committee. Each party reserves the right to change its address provided notice of such change is given in accordance with this paragraph (k). (1) City reserves and is hereby granted by Permittee access to, under and through the Permitted Area for any and all purposes. City may injure, damage or remove any and all Permittee's Improvements in the Permitted Area in exercising the right of access hereby reserved and granted. Permittee assumes the risk of injury, loss and damage to Permittee's Improvements within the Permitted area, and City shall have no responsibility or liability for any damage or injuries thereto, whatsoever the cause, including, but not limited to, the acts or omissions of City, its officers, employees, or agents. (m) This Permit shall terminate upon the occurrence of any one of the following events: (i) the Time of the Ending Date, (ii) abandonment or non -use by Permittee for a period of three (3) consecutive months, (iii) surrender or cancellation of the Permit in writing by Permittee, (iv) automatic revocation as provided in paragraphs (h) and (i) above; or (v) revocation or termination of this Permit by resolution of the City Council of City. (n) Permittee acknowledges and agrees that this Permit is temporary and subject to revocation or termination by resolution of the City Council of City, in its sole discretion, for any reason or no reason, at anytime, without liability to City, and without notice to or hearing by Permittee. Permittee waives any and all right or claim to such notice, hearing, and liability of the City. Signed in Pueblo, Colorado this 67 96 ' day of actq , 20 13 . PERMITTEE: n Pew Organization:' y � x , WMt 1ni5 e� i S�+ U v� 55ac 0. h 0/J o f By: ,/ S t t n &4. tv N q, Title: Vl!` -Q. ck%r 6-F Jk cua-r STATE OF COLORADO ) COUNTY OF PUEBLO ) ss.. The foregoing instrument was acknowledged before me the b i t ' day of Aja,q(A,s , 20 l3 by a A 4It1-To i3 as i tRfrgrog of A oiouAt. My commission expires: SfT 0 oZ a 16 [ S.E AkL ] dr,,1 di A. � AwkN.C.U7 Notary Public APPROVED this 15th day of October , 20 13 B •, a Municipal .Irporation 4, t „p- resident of the City Council CA — 4/6/10 D „ � , zcn� 73 0 0 7 7. 0 , 111 G t <.. O C 6 —' tH , i Rt t $ I t yt I' I O N ; X) "� X w AO :; m — I 0 iII I I, v 1411 73 T4 'I m , g 1 1a d i a a P.. `` ,e . 2” a. .. y "4 * \t,+�j \,. 3 n ' V. in C 4 '"1:1; rn 1, 11 1 , 9 I� 7�x I D -ill d C 1 a. vy 0 1 0 ,.. .6 L t ,I' I I, I 1 1 Gs I 1 r I Y E ;µ'i 4 �/ 1 a cu o Q 3 3 the FOR YOUTH DEVELOPMENT x, cg FOR HEALTHY LIVING FOR SOCIAL RESPONSIBILITY September 2, 2013 Pueblo City Council 1 City Hall Pueblo, CO 81003 Dear Pueblo City Council Members: When most people think of Thanksgiving they think of the three F's — football, family and food. The YMCA of Pueblo would like to add a fourth "F" to the equation — FITNESS! This Thanksgiving Day the YMCA of Pueblo will conduct our 5th Annual Turkey Trot 5K Run /Walk and 1K Kids Fun Run. This event is held to promote families getting healthy together with all the proceeds benefiting the YMCA's annual Community Support Campaign. The goal of the Trot is to get friends, families and co- workers moving on a day typically known for inactivity. The YMCA of Pueblo supports strong kids, strong families and strong communities and we want all of these aspects represented at the Trot. The Turkey Trot also serves a much greater purpose in that it supports children and families in our community by allowing them the opportunity to participate in YMCA programs and services that they otherwise would not be able to afford. The Trot starts and ends at the YMCA Community Campus, 3200 Spaulding Avenue. The 5K Run /Walk begins at 9 a.m. and is a timed event with awards given to the top 2 finishers in each age divisions. The 1K Kids Fun Run begins at 10:00 a.m. and is free and open to children 12 years old and younger. We are requesting a revocable permit for this event, which would enable us to close one lane of Spaulding Avenue and one lane of Parker Blvd. from 8 a.m. to 10 a.m. on Thursday, November 28, 2012, Thanksgiving Day. We do not anticipate this causing much of an inconvenience as most, if not all the businesses around the YMCA, will be closed for the holiday. Please feel free to contact me with any questions regarding this event. Thank you in advance for your consideration. Sincerely, Lindsay Newto Director of Annual Giving YMCA of Pueblo 719.543.5151 ext 213 Inewton@puebloymca.org YMCA OF PUEBLO 3200 E. Spaulding Avenue, Pueblo CO 81008 -2279 P 719 543 5151 F 719 544 3780 www.puebloymca.org Client #: 158602 YMCAPUEB (MMIDD/YYYY) ACORDTM CERTIFICATE OF LIABILITY INSURANCE DATE THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTACT Brooke Beck NAME: HUB International Ins Svcs Inc PHONE 71 546 -6824 FAX 866 - 290 -9290 (A/C, No, Ext): (A/C, No): 1414 W 4th St E-MAIL SS: brooke .beck @hubinternationai.com P.O. Box 58 INSURER(S) AFFORDING COVERAGE NAIL # Pueblo, CO 81002 INSURER A: SECURA Insurance Companies INSURED Young Men's Christian Association of INSURERB: Pinnacol Assurance Company 41190 INSURER C : Pueblo & YMCA Community Campus,LLC 3200 Spaulding INSURER D: Pueblo, CO 81008 INSURER E: INSURERF: CA Resident License #0757776 COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER POLICY EFF POLICY EXP LIMITS (MMIDD/YYYY)_ (MMIDD /YYYY) A GENERAL LIABILITY CP3200243 12/31/2012 12/31/2013 EACH OCCURRENCE $ 1,000,000 EMISES ( X COMMERCIAL GENERAL LIABILITY PREa occurrence $100,000 CLAIMS -MADE X OCCUR MED EXP (Any one person) $ 5,000 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $ 2,000,000 POLICY JEC ^ LOC $ A AUTOMOBILE LIABILITY CA3200244 12/31/2012 12/31/2013 CNED S (Ea OMBI accident) INGLE LIMIT $1,000,000 X ANY AUTO BODILY INJURY (Per person) $ ALL OWNED SCHEDULED BODILY INJURY (Per accident) $ AUTOS _ AUTOS X HIRED AUTOS X NON -OWNED PROPERTY DAMAGE $ AUTOS (Per accident) A x UMBRELLA LIAB X OCCUR CU3200245 12/31/2012 12/31/201 EACH OCCURRENCE $3,000,000 EXCESS LIAB CLAIMS -MADE AGGREGATE $3,000,000 DED X RETENTION $10,000 $ B WORKERS COMPENSATION 596752 10101 /2012 10/01/2013 X WCSTATU- OTH- AND EMPLOYERS' LIABILITY TORY LIMITS ER Y/N ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT $500,000 OFFICER/MEMBER EXCLUDED? N / A (Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $500,000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $500,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) RE: Turkey Trot Verification of Insurance Coverage CERTIFICATE HOLDER CANCELLATION City of Pueblo SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE y THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 1 City Hall Place ACCORDANCE WITH THE POLICY PROVISIONS. Pueblo, CO 81003 AUTHORIZED REPRESENTATIVE ©1988 -2010 ACORD CORPORATION. All rights reserved. ACORD 25 (2010/05) 1 of 1 The ACORD name and logo are registered marks of ACORD #S2399269/M2039461 L W 01