HomeMy WebLinkAbout12799RESOLUTION NO. 12799
A RESOLUTION APPROVING THE ACQUISITION OF A NEW
STREET SWEEPER FOR THE STREETS DEPARTMENT AND
AUTHORIZING THE PURCHASING AGENT TO EXECUTE
PURCHASE AGREEMENT FOR SAME
WHEREAS, a new street sweeper is necessary in order to replace old equipment that
has been in place since 2004;
WHEREAS, the City may utilize a competitively bid contract established through the
National Joint Powers Alliance (“NJPA”), which was awarded to Elgin Sweeper Company and
distributed through Faris Machinery Company, a Colorado based company;
WHEREAS, the purchase of the equipment is contingent upon the approval, execution
and funding of the State and Municipal Lease/Purchase Agreement between the City of Pueblo
and Commerce Bank; NOW, THEREFORE
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
A bid award for the purchase of street sweeper equipment for the Streets Department,
(“Equipment”) for a purchase price not to exceed $164,852.25, is hereby made to Faris
Machinery Company, a Colorado corporation, subject to (a) execution of a definitive Purchase
Agreement ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to
the Equipment by separate Resolution.
SECTION 2.
Upon approval of a final Purchase Agreement as to form by the City Attorney, and upon
approval of a Resolution approving purchase financing, the Purchasing Agent is hereby
authorized to execute said Purchase Agreement for and on behalf of Pueblo, a Municipal
Corporation, and the City Clerk shall affix the seal of the City thereto and attest same.
SECTION 3.
The officers and staff of the City are directed and authorized to perform any and all acts
consistent with the intent of this Resolution and the attached Purchase Agreement to effectuate
the transactions described herein.
SECTION 4.
This Resolution shall be effective immediately upon final passage and approval.
INTRODUCED: October 15, 2013
BY: Ed Brown
Background Paper for Proposed
RESOLUTION
DATE: AGENDA ITEM # M-3
October 15, 2013
DEPARTMENT:
Public Works Department
Director – Earl Wilkinson, P.E.
Finance Department
Interim Director - Deborah Morton
TITLE
A RESOLUTION APPROVING THE ACQUISITION OF A NEW STREET SWEEPER FOR
THE STREETS DEPARTMENT AND AUTHORIZING THE PURCHASING AGENT TO
EXECUTE PURCHASE AGREEMENT FOR SAME
ISSUE
Should the City Council approve the purchase of a new Elgin Street Sweeper for Public
Works?
RECOMMENDATION
Approval of the Resolution.
BACKGROUND
This Resolution would approve the acquisition of one new Elgin Pelican street sweeper
manufactured in Elgin, Illinois, and sold in Colorado by Faris Machinery Company. Elgin is a
respected manufacturer of street sweepers and the City of Pueblo has owned and operated
similar Elgin models for many years. This purchase will replace an old street sweeper that
has been in service since 2004.
The City is a member of the National Joint Powers Alliance (NJPA), a service cooperative
that offers a multitude of contract purchasing solutions that are competitively bid nationally
and awarded on its members’ behalf. Elgin Sweeper Company, agreement number 031710-
FSC, is an awarded vendor of NJPA, and rather than going out for a competitive bid for this
equipment, the City is taking advantage of this cooperative agreement. Upon authorization
of a separate Resolution for the lease/purchase agreement, the City will be procuring this
equipment and entering into a Purchase Agreement for a total cost of $164,852.25.
This Resolution is presented for City Council consideration concurrently with a separate
Resolution for the lease/purchase of this equipment.
FINANCIAL IMPACT
The lease purchase of the equipment is contingent upon the approval, execution and
funding of the State and Municipal Lease/Purchase Agreement between Pueblo, a
Municipal Corporation and Commerce Bank, a Missouri Banking Corporation. Lease
payments, operation, and maintenance of this equipment will be an ongoing operating
expense of the Streets Department and sufficient funds have been allocated in the 2013
proposed budget and will be further budgeted to cover lease payments over the three year
repayment period.
� farlsmachlnery.com
6770 East 77th Ave 2269 Commercial Blvd 772 Valley Court
MACHINERY office 808
Comm erce 89 67 qty, 48 CO 80022
office 71 Colorado 9 627 1016 Spring CO 80906 office Grand 242 4 997
Junctlo C0 81606
fax 808 287 9278 fax 1 719 627 1019 fax 1 970 970 242 4788
TOUGH JOBS I TOUGH MACHINES
Mr. Earl Wilkinson
City of Pueblo
300 East D Street
Pueblo, CO 81003
October 8, 2013
We are pleased to quote prices on the following Elgin Pelican NP Street Sweeper based on the
NJPA contract with Elgin Sweeper Company. The prices and equipment are:
1112848 2013 Elgin Pelican NP Street Sweeper with dual side $156,550.00
brooms, John Deere 4045TF 74 HP Tier 4i diesel
engine, high dump hopper
1101319 Two LED Strobe Lights w /Guards $1,250.00
1086377 Lower Conveyor Roller Flush $400.00
1087540 License Plate Holder Front & Rear $180.00
1111965 Air Conditioner $2,440.00
1099915 Steel Right Hand Door w /Sliding Window $1,500.00
1101065 Dual Limb Guards $2,040.00
1101244 AM/FM/CD Audio System $525.00
1088301 Right Hand Bostrom Air Ride Hi -Back Cloth Seat $915.00
1088302 Left Hand Bostrom Air Ride Hi -Back Cloth Seat $915.00
1087553 Cold Start Aid $490.00
0702417 Pelican NP Service Manual $120.00
0701525 John Deere Parts Manual $60.00
0701526 John Deere Operators Manual $45.00
0704052 John Deere Tech Manual $180.00
1089503 In -Cab Side Broom Tilt RH Side $2,250.00
1089502 In -Cab Side Broom Tilt LH Side $2,250.00
1089549 RH Tool Box w /Hose Basket $ 765.00
4810001 White Paint $0.00
FRT- 101 -010 Freight From Factory to Pueblo, CO $3,995.00
Total List Price $176,870.00
Less NJPA Discount ($5,306.10)
Price After Discount $171,563.90
Less Faris Preferred ($7,608.90)
Customer Discount
Strobe Lights In Battery Box Cover $897.25
Total Price FOB $164,852.25
Pueblo, Colorado
farts i Nm
5770 East 77th Ave 2289 Commercial BNd 772 Valley Carat
MACHINERY Oamm.roo CIt,4 CO 80022 Colorado Sys, CO 80808 Grand kWh" CO 81809
an.. ! 808 289 5748 oMloo 1 719 8271018 ottloe ( 970 242 4997
1 PO tax 808 207 9278 tar 710 027101® in 970 242 4788
TOUGH JOBS I TOUGH MACHINES
Terms: Net 30 days after receipt of the invoice.
Delivery: Approximately October 1, 2013, subject to prior sale. This is a unit already scheduled
for production which does not allow changes in the specification at this time.
Trade -In: None.
For your review we have provided lease information from Baystone Financial Group. If a
different payment structure is desired, please let us know and we will update the information.
Thank you for the opportunity of quoting this equipment. We look forward to your favorable
consideration.
Sincerely
FARIS MACHINERY COMPANY
JAso arcus
District Manager