HomeMy WebLinkAbout12799RESOLUTION NO. 12799 A RESOLUTION APPROVING THE ACQUISITION OF A NEW STREET SWEEPER FOR THE STREETS DEPARTMENT AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE PURCHASE AGREEMENT FOR SAME WHEREAS, a new street sweeper is necessary in order to replace old equipment that has been in place since 2004; WHEREAS, the City may utilize a competitively bid contract established through the National Joint Powers Alliance (“NJPA”), which was awarded to Elgin Sweeper Company and distributed through Faris Machinery Company, a Colorado based company; WHEREAS, the purchase of the equipment is contingent upon the approval, execution and funding of the State and Municipal Lease/Purchase Agreement between the City of Pueblo and Commerce Bank; NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. A bid award for the purchase of street sweeper equipment for the Streets Department, (“Equipment”) for a purchase price not to exceed $164,852.25, is hereby made to Faris Machinery Company, a Colorado corporation, subject to (a) execution of a definitive Purchase Agreement ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 2. Upon approval of a final Purchase Agreement as to form by the City Attorney, and upon approval of a Resolution approving purchase financing, the Purchasing Agent is hereby authorized to execute said Purchase Agreement for and on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest same. SECTION 3. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Resolution and the attached Purchase Agreement to effectuate the transactions described herein. SECTION 4. This Resolution shall be effective immediately upon final passage and approval. INTRODUCED: October 15, 2013 BY: Ed Brown Background Paper for Proposed RESOLUTION DATE: AGENDA ITEM # M-3 October 15, 2013 DEPARTMENT: Public Works Department Director – Earl Wilkinson, P.E. Finance Department Interim Director - Deborah Morton TITLE A RESOLUTION APPROVING THE ACQUISITION OF A NEW STREET SWEEPER FOR THE STREETS DEPARTMENT AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE PURCHASE AGREEMENT FOR SAME ISSUE Should the City Council approve the purchase of a new Elgin Street Sweeper for Public Works? RECOMMENDATION Approval of the Resolution. BACKGROUND This Resolution would approve the acquisition of one new Elgin Pelican street sweeper manufactured in Elgin, Illinois, and sold in Colorado by Faris Machinery Company. Elgin is a respected manufacturer of street sweepers and the City of Pueblo has owned and operated similar Elgin models for many years. This purchase will replace an old street sweeper that has been in service since 2004. The City is a member of the National Joint Powers Alliance (NJPA), a service cooperative that offers a multitude of contract purchasing solutions that are competitively bid nationally and awarded on its members’ behalf. Elgin Sweeper Company, agreement number 031710- FSC, is an awarded vendor of NJPA, and rather than going out for a competitive bid for this equipment, the City is taking advantage of this cooperative agreement. Upon authorization of a separate Resolution for the lease/purchase agreement, the City will be procuring this equipment and entering into a Purchase Agreement for a total cost of $164,852.25. This Resolution is presented for City Council consideration concurrently with a separate Resolution for the lease/purchase of this equipment. FINANCIAL IMPACT The lease purchase of the equipment is contingent upon the approval, execution and funding of the State and Municipal Lease/Purchase Agreement between Pueblo, a Municipal Corporation and Commerce Bank, a Missouri Banking Corporation. Lease payments, operation, and maintenance of this equipment will be an ongoing operating expense of the Streets Department and sufficient funds have been allocated in the 2013 proposed budget and will be further budgeted to cover lease payments over the three year repayment period. � farlsmachlnery.com 6770 East 77th Ave 2269 Commercial Blvd 772 Valley Court MACHINERY office 808 Comm erce 89 67 qty, 48 CO 80022 office 71 Colorado 9 627 1016 Spring CO 80906 office Grand 242 4 997 Junctlo C0 81606 fax 808 287 9278 fax 1 719 627 1019 fax 1 970 970 242 4788 TOUGH JOBS I TOUGH MACHINES Mr. Earl Wilkinson City of Pueblo 300 East D Street Pueblo, CO 81003 October 8, 2013 We are pleased to quote prices on the following Elgin Pelican NP Street Sweeper based on the NJPA contract with Elgin Sweeper Company. The prices and equipment are: 1112848 2013 Elgin Pelican NP Street Sweeper with dual side $156,550.00 brooms, John Deere 4045TF 74 HP Tier 4i diesel engine, high dump hopper 1101319 Two LED Strobe Lights w /Guards $1,250.00 1086377 Lower Conveyor Roller Flush $400.00 1087540 License Plate Holder Front & Rear $180.00 1111965 Air Conditioner $2,440.00 1099915 Steel Right Hand Door w /Sliding Window $1,500.00 1101065 Dual Limb Guards $2,040.00 1101244 AM/FM/CD Audio System $525.00 1088301 Right Hand Bostrom Air Ride Hi -Back Cloth Seat $915.00 1088302 Left Hand Bostrom Air Ride Hi -Back Cloth Seat $915.00 1087553 Cold Start Aid $490.00 0702417 Pelican NP Service Manual $120.00 0701525 John Deere Parts Manual $60.00 0701526 John Deere Operators Manual $45.00 0704052 John Deere Tech Manual $180.00 1089503 In -Cab Side Broom Tilt RH Side $2,250.00 1089502 In -Cab Side Broom Tilt LH Side $2,250.00 1089549 RH Tool Box w /Hose Basket $ 765.00 4810001 White Paint $0.00 FRT- 101 -010 Freight From Factory to Pueblo, CO $3,995.00 Total List Price $176,870.00 Less NJPA Discount ($5,306.10) Price After Discount $171,563.90 Less Faris Preferred ($7,608.90) Customer Discount Strobe Lights In Battery Box Cover $897.25 Total Price FOB $164,852.25 Pueblo, Colorado farts i Nm 5770 East 77th Ave 2289 Commercial BNd 772 Valley Carat MACHINERY Oamm.roo CIt,4 CO 80022 Colorado Sys, CO 80808 Grand kWh" CO 81809 an.. ! 808 289 5748 oMloo 1 719 8271018 ottloe ( 970 242 4997 1 PO tax 808 207 9278 tar 710 027101® in 970 242 4788 TOUGH JOBS I TOUGH MACHINES Terms: Net 30 days after receipt of the invoice. Delivery: Approximately October 1, 2013, subject to prior sale. This is a unit already scheduled for production which does not allow changes in the specification at this time. Trade -In: None. For your review we have provided lease information from Baystone Financial Group. If a different payment structure is desired, please let us know and we will update the information. Thank you for the opportunity of quoting this equipment. We look forward to your favorable consideration. Sincerely FARIS MACHINERY COMPANY JAso arcus District Manager