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Home My WebLink About08636ORDINANCE NO. 8636 AN ORDINANCE APPROVING A GRANT AGREEMENT, # CO- 90-X212-00, BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME AND AUTHORIZING THE ACCEPTANCE OF THE GRANT AWARD BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Grant Agreement between the City of Pueblo, a Municipal Corporation, and the United States of America, Department of Transportation, Federal Transit Administration for the purpose of subsidizing Pueblo Transit’s operational expenses, the “Project,” a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of City Council is hereby authorized to execute said Grant Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City to the Grant Agreement and attest the same. SECTION 3. Funds in the amount of $3,642,385 are hereby appropriated for the Project including $1,932,667 in Federal Grant funds and $1,709,718 in City match funds approved in the FY 2013 Transit budget. SECTION 4. The officers and staff of the City are directed and authorized to perform any and all acts consistent with the intent of this Ordinance and the attached agreement to effectuate the transactions described therein. SECTION 5. This Ordinance shall become effective immediately upon final passage. INTRODUCED: September 9, 2013 BY: Chris Kaufman PASSED AND APPROVED: September 23, 2013 Background Paper for Proposed ORDINANCE DATE: September 9, 2013 AGENDA ITEM # R-8 DEPARTMENT: PUEBLO TRANSIT BRENDA BROYLES DIRECTOR OF TRANSIT TITLE AN ORDINANCE APPROVING A GRANT AGREEMENT, # CO-90-X212-00, BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME AND AUTHORIZING THE ACCEPTANCE OF THE GRANT AWARD ISSUE Should the City Council enter into a Grant Agreement with the United States of America to accept the Federal Transit Administration Grant Award # in the amount of $1,932,667 for FY 2013 Transit Operating expenditures? RECOMMENDATION Approval of Ordinance. BACKGROUND The City has been allocated a Federal Operating Grant, # CO-90-X212-00, for FY 2013 funding, in the amount of $1,932,667. These funds are intended to subsidize Pueblo Transit’s operating expenses incurred during this fiscal year. FINANCIAL IMPACT The anticipated total project cost is $3,642,385. The Federal share is $1,932,667 and the required local match is $1,709,718. No local match needs to be appropriated because the FY 2013 approved budget included the estimated match amount of $1,776.653. View Print Page 1 of 10 DOT 0 FTA U.S. Department of Transportation Federal Transit Administration Application Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Project ID: CO -90- X212 -00 Budget Number: 1 - Budget Approved Project Information: FY13 5307 Formula Funds OPERATING Part 1: Recipient Information Project Number: CO -90- X212 -00 Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Address: 1 CITY HALL PLACE , PUEBLO, CO 81003 4201 Telephone: (719) 553 -2655 Facsimile: (719) 553 -2698 Union Information Recipient ID: 1140 Union Name: ATU LOCAL 662 Address 1: 29213 Gale Rd Address 2: City: Pueblo, CO 81006 0000 Contact Name: Kenny Rider Telephone: (719) 371 -0052 Facsimile: (719) 553 -2724 E -mail: Website: Part 2: Project Information Project Type: Grant Gross Project $3,642,385 Cost: https: / /ftateamweb.fta. dot. gov /teamweb/ Applications /ViewPrint/ViewPrintRes.asp ?GUID =... 9/3/2013 View Print Page 2 of 10 Project Number: CO -90- X212 -00 Adjustment Amt: $0' Project Description: FY13 5307 Formula Funds Total Eligible Cost: $3,642,385 OPERATING Total FTA Amt: $1,932,667 Recipient Type: City Total State Amt: $0 FTA Project Mgr: Larry Squires Total Local Amt: $1,709,718 Recipient Contact: Brenda Broyles Other Federal $0 New /Amendment: New Amt: Amend Reason: initial Application Special Cond Amt: $0 Fed Dom Asst. #: 20507 Special Condition: None Specified Sec. of Statute: 5307 -2A S.C. Tgt. Date: None Specified State Appl. ID: None Specified S.C. Eff. Date: None Specified Start/End Date: Jan. 01, 2013 Dec. 31, 2013 Est. Oblig Date: 30- Aug -2013 Recvd. By State: Aug. 15, 2013 Pre -Award Yes EO 12372 Rev: NO Authority ?: Review Date: None Specified Fed. Debt No Authority ?: Planning Grant ?: NO Final Budget ?: No Program Date (STIP /UPWP /FTA Jun. 20, 2013 Prm Plan) : Program Page: 144 Application Type: Electronic Supp. Agreement ?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 81760 PUEBLO, CO Congressional Districts State ID District Code District Official 8 3 Scott R Tipton Project Details The City of Pueblo, Colorado applies for FY13 5307 funds in the amount of $1,932,667 towards operating assistance, ADA- paratransit operating assistance, and preventive maintenance. Local share will be provided by City's General Fund. Operating assistance provides a minimum of 1% for transit security expenditures to provide for security at the bus depot. The Transit Center will have a third -party security contractor during the hours of operation. https: / /ftateamweb.fta. dot. gov/ teamweb/ ApplicationsNiewPrint /ViewPrintRes .asp ?GUID =... 9/3/2013 View Print Page 3 of 10 FTA ADA- paratransit operating assistance allows up to 10% of FY 13 annual apportionment ($193,266) at an 80/20 federal /local cost - sharing ratio. This grant includes $193,266 towards ADA operating assistance. These activities are categorical exclusions. Earmarks No information found. Security Yes — We will expend 1% or more of the 5307 funds in this grant application for security purposes. Please list security - related projects in the project budget and summarize them in the non -add scope code 991. Part 3: Budget Project Budget Quantity I FTA Amount Tot. Elio. Cost SCOPE 300 -00 OPERATING ASSISTANCE 01 $1,635,401.001 $3,270,802.00 ACTIVITY 30.09.01 UP TO 50% FEDERAL 0 $1,635,401.00 $3,270,802.00 SHARE SCOPE 117 -00 OTHER CAPITAL ITEMS (BUS) 01 $297,266.00 $371,583.00 ACTIVITY 11.7A.00 PREVENTIVE 0 $104,000.00 $130,000.00 MAINTENANCE 11.7C.00 NON FIXED ROUTE ADA 0 $193,266.00 $241,583.00 PARATRANSIT SERVICE Estimated Total Eligible Cost: I $3,642,385.00 Federal Share: I $1,932,667.00 Local Share: I $1,709,718.00 OTHER (Scopes and Activities not included in Project Budget Totals) Quantity I FTA Amount' Tot. Elio. Cost SCOPE 1 1 https : / /ftateamweb. fta.dot. gov /teamweb/ Applications /V iewPrint/V iewPrintRes. asp ?GUID =... 9/3/2013 View Print Page 4 of 10 991 -00 SECURITY EXPENDITURES 01 $19,327.001 $38,654.001 ACTIVITY 30.09.01 UP TO 50% FEDERAL SHARE 01 $19,327.001 $38,654.001 SOURCES OF FEDERAL FINANCIAL ASSISTANCE UZA Accounting FPC FY SEC Previously Amendment Total ID Classification — Approved Amount 81760 2013.25.90.91.2 00 2013 90 $0.00 $104,000.00 $104,000.00 81760 2013.25.90.91.2 04 2013 90 $0.00 $1,635,401.00 $1,635,401.00 81760 2013.25.90.91.2 08 2013 90 $0.00 $193,266.00 $193,266.00 Total Previously Approved:) $0.00 Total Amendment Amount:) $1,932,667.00 Total from all Funding Sources:) $1,932,667.00 Alternative Fuel Codes Extended Budget Descriptions 300 -00 'OPERATING ASSISTANCE 101 $1,635,401.001 $3,270,802.00 Operting assistance, ADA - paratransit operating assistance, and security expenditures. 11.7A.00 (PREVENTIVE MAINTENANCE 1 01 $104,000.001 $130,000.00 preventive maintenance costs will be at an 80/20 federal /local cost - sharing ratio on this project. 11.7C.00 1 NON FIXED ROUTE ADA PARATRANSIT SERVICE 1 01 $193,266.001 $241,583.00 ADA paratransit operating assistance at 10% of FY13 annual apportionment at an 80/20 federal /local cost - sharing ratio. 30.09.01 I UP TO 50% FEDERAL SHARE 1 01 $19,327.001 $38,654.00 Security expenditures include third party contrator security company for the transit center. Changes since the Prior Budget https: / /ftateamweb.fta. dot. gov/ teamweb /ApplicationsNiewPrint/V iewPrintRes .asp ?GUID =... 9/3/2013 View Print Page 5 of 10 No information found. Part 4. Milestones 30.09.01 UP TO 50% FEDERAL SHARE 0 $1,635,401 $3,270,802 Milestone Description Est. Comp. Date 1. Begin Date Jan. 01, 2013 Operating assistance from 1/1/2013 through 12/31/2013 2. Final Expenditure Dec. 31, 2013 The activities on this grant project will end in December 2013. 11.7A.00 PREVENTIVE MAINTENANCE 0 $104,000 $130,000 Milestone Description Est. Comp. Date 1. Begin Date Jan. 01, 2013 Preventive maintenance from 1/1/2013 through 12/31/2013 2. Final Expenditure Dec. 31, 2013 11.7C.00 NON FIXED ROUTE ADA PARATRANSIT 0 $193,266 $241,583 SERVICE Milestone Description Est. Comp. Date 1. Begin Date Jan. 01, 2013 ADA operating assistance from 1/1/2013 through 12/31/2013 2. Final Expenditure Dec. 31, 2013 30.09.01 UP TO 50% FEDERAL SHARE 0 $19,327 $38,654 Milestone Description Est. Comp. Date 1. Begin Date Jan. 01, 2013 Security expenditures from 1/1/2013 through 12/31/2013 2. Final Expenditure Dec. 31, 2013 Part 5. Environmental Findings PRJBUD Project Budget 0 $1,932,667 $3,642,385 https: / /ftateamweb.fta. dot. gov/teamweb/ApplicationsNiewPrintNiewPrintRe s. asp?GUID= ... 9/3/2013 View Print Page 6 of 10 Finding No. 1 - Class Draft EIS Date: None Specified Final EIS Date: None Specified FTA ROD Date: None Specified 30000 OPERATING ASSISTANCE 0 $1,635,401 $3,270,802 Finding No. 1 - Class I Draft EIS Date: None Specified Final EIS Date: None Specified FTA ROD Date:. None Specified 300901 UP TO 50% FEDERAL SHARE 0 $1,635,401 $3,270,802 Finding No. 1 - Class 111 PNA to EA Date: None Specified EA to FTA Date: None Specified FTA Action Date None Specified 117A00 PREVENTIVE MAINTENANCE 0 $104,000 $130,000 Finding No. 1 - Class II(c) 117C00 NON FIXED ROUTE ADA 0 $193,266 $241,583 PARATRANSIT SERVICE Finding No. 1 - Class II(c) Part 6: Fleet Status No information found. Part 7. FTA Comments https: / /ftateamweb.fta. dot. gov /teamweb/ Applications /ViewPrint/V iewPrintRes.asp ?GUID =... 9/3/2013 View Print Page 7 of 10 Comments to DOL Comment Title: Recipient Contact Comment By: Larry Squires Date Created: Aug. 15, 2013 Date Updated: None Specified Ref Section: Unknown Comment: Brenda Broyles: (719) 553 -2725 Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G -19, October 1, 2012) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(19), October 1, 2012, http://www.fta.dot.govidocuments/19-Master.pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Project No: CO- 90- X212 -00 Grantee: CITY OF PUEBLO Citation of Statute(s) Authorizing Project: 49 USC 5307 - Urbanized Area Formula (FY2013 and forward) Estimated Total Eligible Cost (in U.S. Dollars): $3,642,385 Maximum Total FTA Amount Awarded (in U.S. Dollars): $1,932,667 https: / /ftateamweb.fta. dot. gov/ teamweb/ ApplicationsNiewPrintNiewPrintRes .asp ?GUID =... 9/3/2013 View Print Page 8 of 10 Amount of This FTA Award (in U.S. Dollars): $1,932,667 Maximum Percentage(s) of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Project Certification Date: 8/26/2013 Project Description: FY13 5307 Formula Funds OPERATING The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. Awarded By: Ms. Linda Gehrke Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION 08/28/2013 CO -90- X212 -00 Quarterly Narrative Report Apr. 01, 2013 through Jun. 30, 2013 As Of Sep. 03, 2013 (DRAFT) No MS /P Report , No FFR Part 1: Recipient Information Project Number: CO- 90- X212 -00 Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Address: 1 CITY HALL PLACE , PUEBLO, CO 81003 4201 Telephone: (719) 553 -2655 Facsimile: (719) 553 -2698 Part 2: Project Information Project No: CO- 90- X212 -00 Brief Desc: FY13 5307 Formula Funds OPERATING FTA Project Mgr: Larry Squires Start/End Date: Jan. 01, 2013 - Dec. 31, 2013 https: / /ftateamweb.fta. dot. gov /teamweb/ Applications /V iewPrintNiewPrintRes. asp ?GUID =... 9/3/2013 View Print Page 9 of 10 Gross Project Cost: $3,642,385 Adjustment Amt: $0 Total Eligible Cost: $3,642,385 Total FTA Amt: $1,932,667 Total State Amt: $0 Total Local Amt: $1,709,718 Other Federal Amt: $0 Part 3: Federal Financial Report Financial Status Previous This Period Cumulative A. Federal Cash on Hand at Beginning of $0 Period B. Federal Cash Receipts $0 C. Federal Cash Disbursements $0 D. Federal Cash on Hand at End of Period $0 E. Total Federal Funds Authorized $0 F. Federal Share of Expenditures $0 $0 $0 G. Recipient Share of Expenditures $0 $0 $0 H. Total Expenditures( F + G) $0 $0 $0 I. Federal Share of Unliquidated $0 Obligations J. Recipient Share of Unliquidated $0 Obligations K. Total Unliquidated Obligations( I + J) $0 L. Total Federal Share ( F + I) $0 M. Unobligated Balance of Federal Funds $0 (E - L) N. Total Recipient Share Required $0 O. Remaining Recipient Share to be $0 provided N - ( G + J ) P. Federal Program Income on Hand at $0 Beginning of Period Q. Total Federal Program income earned $0 R. Federal Program income expended in $0 accordance with the deduction alternative S. Federal Program income expended in $0 accordance with the addition alternative T. Federal Program income expended on $0 allowable Transit Capital and Operating expenses https: / /ftateamweb. fta. dot. gov /teamweb/ Applications /ViewPrintNiewPrintRes .asp ?GUID =... 9/3/2013 View Print Page 10 of 10 l U. Federal Unexpended Program income I I I $0 (P +Q- RorsorT) Indirect Expense Type N/A Rate 0.00% Base $0 Amount Charged $0 Federal Share $0 Part 4. Milestone /Progress Report No Milestone Report APPROVED PRESIDENT OF CITY COUNCIL ATTEST: CIT LERK DATE: Seri'. 3 3 2- 13 https: / /ftateamweb.fta. dot. gov/ teamweb/ ApplicationsNiewPrint /ViewPrintRes .asp ?GUID =... 9/3/2013