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HomeMy WebLinkAbout12715RESOLUTION NO. 12715 A RESOLUTION AUTHORIZING PAYMENT FROM THE COUNCIL CONTINGENCIES ACCOUNT IN THE 2013 GENERAL FUND BUDGET TO THE CITY OF TRINIDAD, COLORADO IN THE AMOUNT OF $4,630 TO PARTICIPATE IN THE REGIONAL WAYFINDING AND INTERPRETATION FOR SOUTHEASTERN COLORADO SIGN PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: Section 1. Payment in the amount of $4,630 from the Council Contingencies Account in the 2013 General Fund Budget is authorized to be paid to the City of Trinidad, Colorado. Section 2. This Resolution shall become effective upon passage and approval. INTRODUCED: June 24, 2013 BY: Chris Nicoll Background Paper for Proposed RESOLUTION DATE: AGENDA ITEM # M-8 June 24, 2013 DEPARTMENT: City Council TITLE: A RESOLUTION AUTHORIZING PAYMENT FROM THE COUNCIL CONTINGENCIES ACCOUNT IN THE 2013 GENERAL FUND BUDGET TO THE CITY OF TRINIDAD, COLORADO IN THE AMOUNT OF $4,630 TO PARTICIPATE IN THE REGIONAL WAYFINDING AND INTERPRETATION FOR SOUTHEASTERN COLORADO SIGN PROJECT ISSUE: Should the City Council approve a Resolution authorizing the payment $4,630 from the Council Contingencies Account in the 2013 General Fund Budget to participate in the Regional Wayfinding and Interpretation for Southeastern Colorado sign project? RECOMMENDATION: This Resolution is at the request of City Council Members Steve Nawrocki and Chris Kaufman. BACKGROUND: City Council Member Chris Kaufman would like the City of Pueblo to participate in the Regional Wayfinding and Interpretation for Southeastern Colorado sign project. The cost of the project should be $23,150 with the City of Pueblo providing a $4,630 match. The location of the sign would be the El Pueblo Museum’s visitor center since it provides information on the Scenic Byways as well. FINANCIAL IMPACT: Funds in the amount of $4,630 would be paid from the Council Contingencies Account in the 2013 General Fund Budget to the City of Trinidad, Colorado. W 0 0 0 0 0 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 00 U O O O O O N O O O O O O O O 00 00 00 00 00 00 00 CO 00 00 00 00 00 00 00 00 00 00 — O 0 00 00 00 N M 0 %; M M M M M 00 00 00 00 00 00 00 00 0 00 0 00 00 00 00 00 00 O O M M M O\ v7 0 00 00 00 00 00 00 00 sn 00 sn 00 00 00 Vl V1 i 0 s �!1 0 s V'1 s s d 0 00 , •O VD VD O 00 O �h N N N '.O M 00 -. 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Montoya Steve Nawrocki Chris Nicoll Vice - President Judy Weaver OFFICE OF THE CITY COUNCIL April 19, 2012 Louis Fineberg, City Planner P.O. Box 880 Trinidad, CO 81082 Dear Mr. Fineberg: The City of Pueblo is excited to participate in the Southern Rockies: Crossroads of Cultures Regional Wayfinding sign project. After reviewing the sign options you sent us in April, the City of Pueblo is committing to include a four panel sign as part of the Wayfinding Project. We understand that the cost should be $23,150 with the City providing a $4,630 match. Our anticipated location would be at the El Pueblo Museum's visitor center since it provides information on the Scenic Byways as well. We hope this will be the first of many regional heritage tourism projects. Sinc ,• • ly, Chris K. Kaufman President of the Council 200 South Main Street Pueblo, Colorado 81003 (719) 553 -2655 FAX (719) 553 -2698 www.pueblo.us CITY of TRINIDAD P. O. Box 880 TRINIDAD, COLORADO 81082 TELEPHONE (719) 846 - 9843 c6,orTtlu h4.i; Ce1C;To FAX NO. (719) 846 -4140 Memorandum of Understanding This Memorandum of Understanding (the Memorandum) is made on this of , 2013, by and between City of Trinidad, hereinafter referred to as "Trinidad" and City of Pueblo , hereinafter referred to as "Community ", for the purpose of achieving the aims and objectives outlined in Section I: Project Aims and Objectives as they relate to the Colorado Department of Transportation (CDOT) grant project titled `Regional Wayfinding and Interpretation for Southeastern Colorado', hereinafter referred to as the "Project ". Both Trinidad and the Community shall be collectively referred to as the "Partners ". WHEREAS the Partners desire to enter into an agreement in which they will work together to complete the Project; AND WHEREAS the Partners hereby enter into this Memorandum of Understanding between them, setting out the working arrangements that each agree are necessary to complete the Project; AND WHEREAS this Agreement and the exhibits attached hereto contain the entire agreement of the parties with respect to the subject matter of this Agreement, and supersede all prior negotiations, agreements and understandings with respect thereto. This Agreement may only be amended by a written document duly executed by all parties. Should any provision of the Memorandum conflict with any provision of the Project grant contract between the City of Trinidad and CDOT, the provision in the Project grant contract shall prevail. The Community and the City of Trinidad enter into this Memorandum in accordance with the following provisions: Section I: Project Aims and Objectives 1. To establish a wayfinding signage system that includes communities located within Custer, Fremont, Huerfano, Las Animas and Pueblo Counties, collectively referred to as the Five - County Region. 2. To provide directional information to travellers throughout the Five - County Region. 3. To provide travellers with information on the history and heritage of the Five - County Region. Section II: Memorandum Process 1. The City of Trinidad will deliver to the Community a copy of this Memorandum. 1 • • 2. The Community will execute the Memorandum and return it to the City of Trinidad along with the matching funds as specified in the attached Letter of Intent (Exhibit A). Failure to send matching funds in the amount specified above will exclude the Community from receiving Project funding. Section III: Obligations of the Partners and the Project Manager 1. Project Manager - The Project shall be managed by Southern Rockies, Crossroads of Culture, hereinafter referred to as the "Project Manager ". Services to be rendered by the Project Manager shall generally include: a. Coordination with Community representatives to develop the narrative and imagery that appears on the interpretive panels; b. Completion of all design services; c. Development and implementation of all project content; d. All graphic design; e. Purchase of all materials for construction and installation; f. Construction and /or installation of all signage; g. Negotiations with all subcontractors; h. Satisfying all 106 process requirements with the CDOT Historians and the State Historic Preservation Officer (SHPO); i. Managing all contractual work with the Colorado Department of Transportation (CDOT). 2. The Community - Services to be rendered by the Community shall include: a. Maintenance of all project related infrastructure for the life of said infrastructure; b. Community involvement in content development; c. Dedication of funds for initial landscaping features and ongoing maintenance; d. Replacement of needed parts in the case of vandalism; e. Payment of the previously committed Cash Match of $4.630 to the City of Trinidad by July 1, 2013. 3. City of Trinidad - Services to be rendered by the City of Trinidad shall include: a. Collection of matching project funds from each participating community; b. Processing of invoices submitted to the City of Trinidad by the Project Manager; c. Contracting with the Project Manager to administer the CDOT grant; d. Administration of the matching project funds submitted by each community. Section IV: Communication Strategy Marketing of the vision and any media or other public relations contact should always be consistent with the aims of the Project and only undertaken with the express agreement of the Project Manager. Where it does not breach any confidentiality protocols, a spirit of open and transparent communication should be adhered to by all parties. Co- coordinated communications should be made with external organizations to elicit their support and further the aims of the Project. z Section V: Dispute Resolution In the event of a dispute between the Partners related to this Memorandum, a dispute resolution group will convene consisting of the Chief Executives of each of the Partners together with one other person independent of the Partners appointed by the Project Manager. The dispute resolution group may receive for consideration any information it thinks fit concerning the dispute. The Partners agree that a decision of the Project Manager will be final. In the event the dispute resolution group is unable to make a compromise and reach a final decision, it is understood that neither party is obligated to enter into any binding contract to complete the Project. Section VI: Contacts All correspondence between the Community and the City of Trinidad should be directed through the Project Manager with the following exception: 1. Upon execution, this Memorandum and invoiced matching project funds should be mailed to: Louis Fineberg, Planning Director City of Trinidad 135 N. Animas St. Trinidad, CO 81082 Section VII: Term The arrangements made by the Partners by the Memorandum shall remain in place from the effective date of this Memorandum through December 31, 2015. The term can be extended only by agreement of all of the Partners. Upon receipt of the required Cash Match by the City of Trinidad, the Community shall be committed to the project for the life of the project and Cash Match shall be non - refundable. Section VIII: Notice Any notice or communication required or permitted under this Memorandum shall be sufficiently given if delivered in person or by certified mail, return receipt requested, to the address set forth in 'Exhibit A'. Section IX: Governing Law This Memorandum shall be construed in accordance with the laws of the State of Colorado. Section X: Assignment Neither party may assign or transfer the responsibilities or agreement made herein without the prior written consent of the non- assigning party, which approval shall not he unreasonably withheld. 3 Section XI: Amendment This Memorandum may be amended or supplemented in writing, if the writing is signed by the party obligated under this Memorandum. Section XII: Severability If any provision of this Memorandum is found to be invalid or unenforceable for any reason, the remaining provisions will continue to be valid and enforceable. If a court finds that any provision of this Memorandum is invalid or unenforceable, hut that by limiting such provision it would become valid and enforceable, then such provision will be deemed to be written, construed, and enforced as so limited. • Section XIII: Understanding It is mutually agreed upon and understood by and among the Partners that each Partner supports the goals and objectives of the Project. Furthermore: a. Each Partner will work together in a coordinated fashion for the fulfillment of the Project; b. In no way does this agreement restrict involved Partners from participating in similar agreements with other public agencies; c. To the extent possible, each Partner will participate in the development of the Project; d. Nothing in this memorandum shall obligate any Partner to the transfer of funds. Any endeavor involving reimbursement or contribution of funds between the Partners of this Memorandum will be handled in accordance with applicable laws, regulations, and procedures. Such endeavors will he outlined in separate agreements that shall be made in writing by representatives of the Partners involved and shall be independently authorized by appropriate statutory authority. This Memorandum does not provide such authority. e. This Memorandum is not intended to and does not create any right, benefit, or trust responsibility. f. This Memorandum will be effective upon the signature of both Partners. g. Any Partner may terminate its participation in this Memorandum by providing written notice to other Partner, City of Trinidad EY its Community B Y -- — - -- , its 4 A Wayfinding System for the Southern Rockies Crossroads of Cultures DRRA Introduction Based on the recommendations of a regional wayfinding assessment conducted in February 2012, the Southern Rockies is submitting a grant proposal to CDOT (the Colorado Department of Transportation) for $350,000. This proposal outlines a comprehensive system that helps travelers navigate the region and alerts them to historic and natural attractions. It includes: y- Directional signs ➢ Interpretive signs • Birding trail signs The four proposed gateways to the Southern Rockies region (Counties of Custer, Fremont, Huerfano, Las Animas and Pueblo) include: 1. Northern Gateway: I -25 and US50 - Pueblo 2. Southern Gateway: on 1 -25 - Trinidad 3. Western Gateway: on US50 — Canon City 4. Eastern Gateway: on US160 — Lon These transportation enhancement funds require an 80/20 match. CDOT would provide 80 %, and each community 20% for the kiosks located in their local community. The attached pricing document details * e costs for the following: a. Kiosk -- Single Panel Rough Cedari } ,�,� L # z with Metal Roof �& � b. Kiosk — 2 Panel Rough Cedar _ F r i d5 L/ Y with Metal Roof ` F ` pp c. Kiosk — 3 Panel Rough Cedar with Metal Roof d. Kiosk — 2 Panel Back -to -Back �� Rough Cedar with Metal Roof e. Kiosk — 4 Panel Back- to- Bac k �� Rough Cedar with Metal Roof f. Kiosk — 6 Panel Back -to -Back Rough Cedar with Metal Roof Spanish Peaks State Wildlife Area Kiosk This information price is produced to help communities decide if they want to be a part of the 2012 grant proposal, and outline what kiosks will cost. It can also serve to open discussions about what other additional features communities may desire. By March 30, 2012, the Southern Rockies need a list of communities that would like to participate so that we meet the CDOT proposal deadline of April 16, 2012. By April 13, 2012, all letters of commitment from authorized local agencies should be received. We hope many communities want to participate, as this system will help build tourism throughout the region. t Heritage Tourism /Birding Trail Kiosk Southern Rockies Region Crossroads of Cultures A. Kiosk — Single Panel Rough Cedar w/ Metal Roof _ Construction: $1,500 $1,500 Labor -33 Hrs - $1,200 + overhead $300 Materials: $1,800 $1,800 Rockwork: $1,300 $1,300 Labor -24.5 Hrs - $760 + Materials $300 + overhead $240 Subtotal $4,600 B. Panels (1) Fabrication: $1,500 (42" X 36" OR 42" x 48 ") $1,500 Art Work, Panel Design /Lay out & Narrative: $2,400 $2,400 Subtotal $3,900 C. Landscaping Native Plants Rockwork Concrete or Flagstone /Crushed Fine Planters — Rock — line with rock and stabilize w/ concrete Subtotal TOTAL $8,500 Funding Sources: Southern Rockies /CDOT - $6,535 Community - $1,965 DRAFT r t r 'nf{ b a r 4 ra �q�' � r 1y,r` G rc, q `v� zrw V � , ? 5 t Yf arc � � l' , ?,.� lA� -sa', ` i x . r t n �" , i"� s 7�:: zS + rx- " ,T , { a-; k 4 asz ', ‘,4 . v ''� ax y a r n ° , - m& fi ne.i ` red R: . `c r Burlington Welcome Center Colorado Birding Trails Kiosk Single Panel Rough Cedar Posts w/ Metal Roof Kiosk 2 Heritage Tourism /girding Roc Trail Kiosk Southern kies Region Crossroads of Cultures A. Kiosk — 2 Panel Rough Cedar w/ Metal Roof Construction: $4,200 $4,200 Labor -85 Hrs - $3,025 + overhead $475 Materials: $3,000 $3,000 Rockwork: $2,250 $2,250 Labor -43 Hrs - $1,325 + Materials $500 + overhead $425 Subtotal $9,450 B. Panels (2) Fabrication: 2@ $1,440 (42" X 36" OR 42" x 48 ") $2,880_ Art Work, Panel Design /Lay out 0 Subtotal & Narrative: 2@ $2,40 $4,800 $7,680 C. Landscaping _ Native Plants Rockwork Concrete or Flagstone (Crushed Fine) Planters — Rock — line with rock and stabilize w/ concrete Subtotal TOTAL $17,130 Funding Sources: Southern Rockies /CDOT - $13,704 Community - $3,426 r� � z ' x f � � �i� k n 3 c 1 N ,, Via, � # ' u 3 a�* �r � ', ' �} fi a „'� �p DRAFT g 1 x = r,... - "xrYdr y t z 5 „} > 3 ,. ,,,, 'mo riJ♦ li.'A rH � F:, i '�r � ,vu� ; '�, v l 'arr � '4K� j �` T ^o*'�'R� . �.* t 1 L' 'FSf .may .k, ' l ♦� 6 ;�Sa S ri+ # 3 '',., "' y - An's- , ,Aa, i.','',,4.., . ,, fi't -; %'',,*4.0 '-`,VV, ',761 ' ( , , a z a :nv x }te m 4r " w ' :' r r f � v � r r � � E,,', a i r , e ,„,:11 � ■ Lake Dorothey State Wildlife Area Kiosk 2 Panel Rough Cedar w/ Metal Roof K 3 Heritage Tourism /Birding Trail Kiosk Southern Rockies Region Crossroads of Cultures A. Kiosk — 3 Panel Rough Cedar wl Metal Roof Construction: $5,000 $5,000 Labor — 120 Hrs- $4,300 + overhead $700 Materials: $4,800 $4,800 Rockwork: $3,200 $3,200 Labor -61.5 Hrs - $1,900 + Materials $700 + overhead $600 Subtotal $13,000 B. Panels (3) Fabrication: 3@ $1,440 (42" X 36" OR 42" x 48 ") $4,320 Art Work, Panel Design /Lay out & Narrative: 3@ $2,400 $7,200 Subtotal $11,520 C. Landscaping Native Plants Rockwork Concrete or Flagstone (Crushed Fine) Planters — Rock — line with rock and stabilize w/ concrete Subtotal TOTAL $24,520 Funding Sources: Southern Rockies /CDOT - $19,616 Community - $4,904 • IIIIIMIIIMIII t i s a '' ' @ �. j ,l d !fU - 4 ' : 1 - ' RA F 1. i� t o= a r n s ¢ t p. % , S , Y. C { S j -,:,,,,,,,,,,, y RSA Y :;,'"'t '- ',i. i �tz� a d- ' S ; �< 'S i'' R ' t o R .d� e ��� s '� � '� <y 3 ,/er- .... a .?;; y ,z of ' ; ', ' ?2,1 ' ■ / : Y t o ${ {e t F` . .,f } , ■ .... Mt. Ouray State Wildlife Area Kiosk 3 Panel Rough Cedar w/ Metal Roof Kiosk 4 Heritage Tourism /Birding Trail Kiosk Southern Rockies Region Crossroads of Cultures A. Kiosk — Back -to -Back 2 Panel Rough Cedar w/ Metal Roof Construction: $1,800 $1,500 Labor — 33 Hrs- $1,200 + overhead $300 Materials: $1,800 $1,800 Rockwork: $1,300 $1,300 Labor -24.5 Hrs - $760 + Materials $300 + overhead $240 Subtotal $4,600 B. Panels (1) Fabrication: 1@ $1,440 (42" X 36" OR 42" x 48 ") $1,440 Art Work, Panel Design /Lay out & Narrative: 2@ $2,400 $4,800 Subtotal $6,240 C. Landscaping Native Plants _ _ _____ Rockwork Concrete or Flagstone (Crushed Fine) Planters — Rock — line with rock and stabilize w/ concrete Subtotal TOTAL $10,840 Funding Sources: Southern Rockies /CDOT - $8,672 Community - $2168 ( lip { � PA ( o y j rV � tr t Y ? 4u ,3 yy 6 Jf , , 1 I i Y � WE 1 1 Y = • Lamar Welcome Center , Back -to -Back 2 Panel Rough Cedar wl Metal Roof 5 Heritage Tourism /Birding Trail Kiosk Southern Rockies Region Crossroads of Cultures A. Kiosk - Back -to -Back 4 Panel Rough Cedar w/ Metal Roof Construction: $3,500 $3,500 Labor - 85 Hrs- $3,025 + overhead $470 Materials: $3,000 $3,000 Rockwork: $2,250 $2,250 Labor -43 Hrs - $1,325 + Materials $500 + overhead $425 Subtotal $8,750 B. Panels (2) Fabrication: 2Q $1,200 (42" X 36" OR 42" x 48 ") $4,800 Art Work, Panel Design /Lay out & Narrative: 4@ $2,400 $9,600 Subtotal $14,400 C. Landscaping Native Plants Rockwork Concrete or Flagstone (Crushed Fine) Planters - Rock - line with rock and stabilize w/ concrete Subtotal TOTAL $23,150 Funding Sources: Southern Rockies /CDOT - $18,520 Community - $4,630 A. Kiosk -- Back -to -Back 6 Panel Rough Cedar w/ Metal Roof Construction: $5,000 $5,000 Labor - 120 Hrs - $4,300 + overhead $700 Materials: $4,800 $4,800 Rockwork: $2,200 $2,200 Labor -61.5 Hrs - $1,900 + Materials $700 + overhead $600 Subtotal $12,000 B. Panels (1) Fabrication: 6@ $1,440 (42" X 36" OR 42" x 48 ") $8,640 Art Work, Panel Design /Lay out & Narrative: 6@ $2,400 $14,400 Subtotal $23,040 C. Landscaping Native Plants Rockwork Concrete or Flagstone (Crushed Fine) Planters - Rock - line with rock and stabilize w/ concrete Subtotal TOTAL $35,040 Funding Sources: Southern Rockies /CDOT - $28,032 Community - $7,008 6