HomeMy WebLinkAbout12673RESOLUTION NO. 12673
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS IN
THE AMOUNT OF $16,000 FROM PROJECT NO. ED9999 -
1992-2016 SALES AND USE TAX CAPITAL IMPROVEMENT
PROJECTS FUND TO CAPITAL PROJECT NO. ED1102 –
PMAIP RAILROAD SPUR REPAIRS, AND AWARDING A
CONSTRUCTION CONTRACT IN THE AMOUNT OF $14,770 TO
RAILROAD SPECIALTIES, INC., AND SETTING FORTH $2,000
FOR CONTINGENCIES AND ADDITIONAL WORK, FOR
PROJECT NO. 13I-013(ED1102) PMAIP RAILROAD SPUR
EMERGENCY REPAIRS AND AUTHORIZING THE
PURCHASING AGENT TO EXECUTE SAME
13i-013
WHEREAS, proposals for PROJECT NO. (ED1102) PMAIP RAILROAD SPUR
EMERGENCY REPAIRS have been received and examined, and;
WHEREAS, the proposal of Railroad Specialties, Inc., was the lowest of those bids
determined to be responsible; NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The City Council finds and determines that the expenditure of funds for Project No.
ED1102 – PMAIP Railroad Spur Emergency Repairs to be for the purpose of primary job
creating capital improvements projects and meets and complies with the intent and purpose of
the criteria and standards established by Ordinances 6381, 7583, and 7836 and will create
employment opportunities justifying the expenditure of public funds.
SECTION 2.
Funds in the amount of $16,000 shall be transferred from Project Account Code No.
ED9999 - 1992-2016 Sales and Use Tax Capital Improvement Projects Fund to Project Account
Code No. ED1102 – PMAIP Railroad Spur Emergency Repairs.
SECTION 3.
A contract for PROJECT NO. 13i-013 (ED1102) PMAIP RAILROAD SPUR
EMERGENCY REPAIRS, and the same is hereby awarded to said bidder in the amount of
14,770
$.
SECTION 4.
The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo,
a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the
same.
SECTION 5.
In addition to the amount of the bid set forth, as aforementioned, an additional amount
as stipulated in this section is hereby established for contingencies and additional work.
2,000
Contingencies and Additional Work . . . . . $
SECTION 6
Funds for said project shall be from Project No. ED1102 - PMAIP Railroad Spur Repairs.
INTRODUCED: May 13, 2013
BY: Chris Kaufman
Background Paper for Proposed
R
ESOLUTION
AGENDA ITEM # M-21
DATE: MAY 13, 2013
DEPARTMENT:
EARL WILKINSON, P.E.
PUBLIC WORKS DIRECTOR
TITLE
A RESOLUTION AUTHORIZING THE TRANSFER OF FUNDS IN THE AMOUNT OF $16,000
FROM PROJECT NO. ED9999 - 1992-2016 SALES AND USE TAX CAPITAL IMPROVEMENT
PROJECTS FUND TO CAPITAL PROJECT NO. ED1102 – PMAIP RAILROAD SPUR
REPAIRS, AND AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $14,770
TO RAILROAD SPECIALTIES, INC., AND SETTING FORTH $2,000 FOR CONTINGENCIES
AND ADDITIONAL WORK, FOR PROJECT NO. 13I-013(ED1102) PMAIP RAILROAD SPUR
EMERGENCY REPAIRS AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE
SAME
ISSUE
Should City Council transfer funds in the amount of $16,000 and award a construction contract
for PMAIP RAILROAD SPUR EMERGENCY REPAIRS (13i-013) to RAILROAD SPECIALTIES,
INC., for $14,770?
RECOMMENDATION
Approval of this Resolution
BACKGROUND
This emergency project will restore rail service to certain industries relying on product delivery
from the railroad spur track at the Pueblo Municipal Airport Industrial Park (PMAIP). This
project will repair damaged sections of the spur trackage to BNSF operational standards which
will restore rail service to those affected industries.
Attached is a bid summary showing the results of competitive bids on this project.
FINANCIAL IMPACT
Funds for this project shall be transferred from Project No. ED9999 – 1992-2016 Sales and Use
Tax Capital Improvement Project, in to Project No. 13i-013(ED1102) PMAIP Railroad Spur
Emergency Repairs.
QUOTATION RECORD
Prices listed below must include all labor, materials, supplies, equipment, freight and insurance required.for
completion of the project. Bid will be awarded to the bidder with the lowest, most responsible Grand Total
Price (unless otherwise determined by the Evaluation Committee).
Item No. Description Quantity Unit Unit Price Extension
1. Remove 75 lb Rail & Replace with 90 lb Rail 33.2 LF $ 55.00 $ 1,826.00
2. Remove 901b Rail & Replace with 901b Rail 33.2 LF $ 55.00 $ 1,826.00
3. Tighten all Splice Plate Bolts 1 LS $ 367.00 $ 367.00
4. Furnish & Install Splice Plate Bolts 12 EA $ 35.00 $ 420.00
5. Furnish & Install Head Lock Ties 3 EA $ 450.00 $ 1,350.00
6. Clean and Adjust Switch 3 EA $ 500.00 $ 1,500.00
7. Remove and Replace Standard Ties 20 EA $90.00 $ 1,800.00
8. Remove and Replace Switch Ties 6 EA $ 290.00 $1,740.00
9. Repair Switch Frog 2 EA $ 367.00 $ 734.00
10. Furnish & Install Guard Rail Brace 1 EA $ 435.00 $ 435.00
11. Adjust & Tighten Guard Rail Brace 1 EA $ 367.00 $ 367.00
12. Replace Cracked Splice Plates (75 lb, Rail) 2 PAIR $ 265.00 $ 530.00
13. Mobilization 1 LS $ 1,875.00 $1,875.00
Railroad Specialties, Inc. Grand Total Bid $ 14,770.00
Project to be completed within 5 consecutive calendar days of receiving.notice to proceed. Project start date
shall be May 6, 2013.
It is further agreed by and between the City and Contractor as follows:
1. Construction and installation of the specified work for the City shall be completed and ready for use in
accordance with the time of completion described above. This time shall be extended only upon the approval
of the Project Manager.
2. The work and material for the project covered by the Contract Documents shall be completely installed and
delivered to the City within the time above stated, clear and free from any and all liens, claims and demands of
any kind. All work must be inspected by a representative of the City's Public Works Department, and only
upon his approval and final inspection will full compensation be paid to the Contractor.
3. The undersigned, having carefully read and considered these bid documents, does hereby offer to provide such
products or services on behalf of the City of Pueblo, m the manner described and subject to the terms and
conditions, specifications, and special instructions herein stated or implied. Products or services will be
provided at the rates set forth in said bid.
Informal Invitation for Bid - Service Project No. 13i013 Page 6 of 8
4. The undersigned further states that this bid is made in good faith and is not founded on, or in consequence of
collusion, agreement, or understanding between themselves or any other interested party.
5. The undersigned has become familiar with the local conditions affecting the cost of the work, and with the
contract documents, including the form of proposal, the form of contract or purchase order, form of bond (if
any required), special provisions of the contract (if any), Article 3 - General Provisions, plans, drawings and
specifications available for inspection in the City's Purchasing Office or on -line at www.pueblo.uslpurchasing.
Bidder proposes to furnish all of the labor, materials, necessary tools and equipment and all utility and
transportation services necessary to perform and complete in a professional manner all of the work required in
connection with the construction of reference project in accordance with the plans and specifications prepared
by or for the City of Pueblo, Colorado, for the sums set forth in the submitted quotation record.
Company: Railroad S•ecialties •. Contact: Dennis Olin _Cell No.303- 204 -5670
Date: May 2, 2013
Authorized Signature: i-
r 9�„—�
Address: 8031 Southpark Circle, Suite 200
City: Littleton State: CO _ Zip: 80120
Phone: 303 Fax: 303 E - mail rIrdspecialties @aolcom
Informal Invitation for Bid — Service Project No. 13i013 Page 7 of 8
COLORADO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION
SUPPLEMENTAL QUESTIONNAIRE TO BE ANSWERED BY
ANY BUSINESS PERFORMING SERVICES FOR THE CITY OF PUEBLO
Pursuant to section 24- 51- 1101(2), C.R.S., salary or other compensation from the employment, engagement,
retention or other use of a person receiving retirement benefits (Retiree) through the Colorado Public Employees Retirement
Association (PERA) in an individual capacity or of any entity owned or operated by a PERA Retiree or an affiliated party by
the City of Pueblo to perform any service as an employee, contract employee, consultant, independent contractor, or through
other arrangements, is subject to employer contributions to PERA by the City of Pueblo. Therefore, as a condition of
contracting for services with the City of Pueblo, this document must be completed, signed and returned to the City of
Pueblo:
(a) Are you, or do you employ or engage in any capacitv ineluding an independent contractor, a PERA Retiree
who will perform any services for the City of Pueblo? Yes___, NoL .
(b) if you answered "yes" to (a) above, please answer the following question: Are you an individual, sole
proprietor or partnership, or a business or company owned or operated by a PERA Retiree or an affiliated party? Yes ,
No If you answered "yes" please state which of the above entities best describes your business:
(c) If you answered "yes" to both (a) and (h), please provide the name, address and social security number of
each such PERA Retiree.
Name Name
Address Address
Social Security Number Social Security Number
(If more than two, please attach a supplemental list)
Failure to accurately complete, sign and return this document to the City of Pueblo may result in your being denied
the privilege or doing business with the City of Pueblo.
if you answered "yes" to both (a) and (b), you agree to reimburse the City of Pueblo for any employer contribution
required to he paid by the City of Pueblo to PERA for salary or other compensation paid to you as a PERA Retiree or paid to
any employee or independent contractor of yours who is a PERA Retiree performing services for the City of Pueblo. You
further authorize the City of Pueblo to deduct and withhold all such contributions from any moneys due or payable to you by
the City of Pueblo under any current or future contract or other arrangement for services between you and the City of
Pueblo. ��f
Signed j' %i91 Z- , 20 Jam'
.. i -- .4 7 4' .�a
By:
Name: 4?:-
Title:
Title: d freow� e £ r")
For purposes of responding to question (b) above, an "affiliated party" includes (1) any person who is the named
beneficiary or cobeneticiary on the PERA account of the PERA Retiree; (2) any person who is a relative of the PERA
Retiree by blood or adoption to and including parents, siblings, half - siblings, children, and grandchildren; (3) any person
who is a relative of the PERA Retiree by marriage to and including spouse, spouse's parents, stepparents, stepchildren,
stepsihlings, and spouse's siblings; and (4) any person or entity with whom the PERA Retiree has an agreement to share or
otherwise profit from the performance of services for the City of Pueblo by the PERA Retiree other than the PERA Retiree's
regular salary or compensation.
Informal invitation for Bid — Service Project No. 13i013 Page 8 of 8
CITY OF PUEBLO, COLORADO May 1, 2013
ADDENDUM NO. ONE
Project No. 131 -013
PMAIP RAILROAD SPUR EMERGENCY REPAIR
Prospective Bidders are hereby advised of the following changes, corrections or clarifications to
the Bid Documents (items highlighted have been changed or added).
1. Article 2 — Special Provisions, Section 2.16 shall be modified as follows;
2.16 - REMOVE 70 LB RAIL AND REPLACE WITH 90 LB RAIL
This unit price bid item shall include all costs to remove and properly dispose of the
existing 70 LB Rail and replace with new 90 # Rail (or used rail acceptable to the local
BNSF Inspector). If available, Contractor may elect to use either used 70 LB or 75 LB
Rail acceptable to the BNSF Track Inspector. Contractor shall retain salvage rights for
any salvageable materials, including rail. This unit price bid item shall include all costs to
remove the existing rail section and to furnish and install rail (90 Lb. Rail, spikes, tie
plates, transition joint bars, etc.) in conformance with the construction plans and details
and applicable AREMA or BNSF specifications. Rail shall be new or quality secondhand
AREMA Class 1- 70 LB, 75 LB or 90 LB Rail. Measurement and payment shall be made
by the linear foot of rail replacement as field measured to the nearest 0.1 ft.
2. Article 2.24 remains unchanged. It is the intent of this item to clean the "Frog"
assembly and to tighten all bolts.
3. Please note the following corrections to the Quotation Record on sheet 6 of the RFP;
Bid Item 1. Remove 70 Ib Rail & Replace with 90 Ib Rail
Bid Item 12. Replace Cracked Splice Plates (70 Ib. Rail)
This Addendum No. One to the above project shall become a part of the Contract
Documents, and shall be binding in all respects. Information contained in this Addendum
No. One shall supersede any information presented in the specifications. Bidders shall
permanently affix this Addendum No. One to the Contract Documents and Specifications so
it will be turned in with the bid.
The undersigned bidder acknowledges receipt of this Addendum No. One.
Received by: Dennis Olin
Firm Name: Railroad Specialties, Inc.
Address: 8031 Southpark Circle, Suite 200, Littleton, CO 80120
Date: May 2, 2013
Phone: 303 - 798 -4115
✓ _
;' Rant d SpOialties, Inc.
8031 SouthPark Circle, Suite 200
Littleton, CO 80120
Phone: 303 -798 -4115
Fax: 303- 798 -4135
• 1 111 1
rq
Design, Construction, Maintenance & Repair
May 2, 2013
Kent Williams
Construction Engineer
211 E. D Street
Pueblo, CO 81003
Regarding: Letter of Clarification
Dear Mr. Williams:
This letter is to clarify that Railroad Specialties, Inc. (RSI) will be including two items that
were not identified in the bid documents, but were discussed in the field, shown on the
project map and via e-mail.
Item One
RSI will be furnishing and installing 84 tie plates, for the replacement of the two broken
rails along with the replacement of the cross ties, and switch ties.
Item Two
RSI will tamp and adjust the switch point, per the Google Earth map provided at the pre -
bid meeting. RSI has also included a cost for a target switch stand that was identified
on the project map.
Regards,
y-r� evee
Director of Marketing
www.a-ailroadspec.com