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HomeMy WebLinkAbout12631 RESOLUTION NO. 12631 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $47,461.43 TO CORTEZ CONSTRUCTION INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR IN THE 700 BLOCK OF ELMHURST PLACE, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code; and WHEREAS, the point repair work was awarded to Cortez Construction, Inc., under the 2013-2014 multi-year point repair contract; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. This contract is for repair of the sanitary sewer main in the 700 Block of Elmhurst Place. Contract Agreement for Sanitary Sewer Repair with Cortez Construction, Inc., Project No. 13- 012 (WWAN03) is hereby awarded to said bidder in the amount of $47,461.43. SECTION 2. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 3. Funds for Project No. 13-012 (WWAN03) shall be from the Sewer User Fund. INTRODUCED: April 8, 2013 BY: Ami Nawrocki Background Paper for Proposed RESOLUTION DATE: April 8, 2013 AGENDA ITEM # M-1 DEPARTMENT: WASTEWATER DEPARTMENT GENE MICHAEL, DIRECTOR TITLE A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $47,461.43 TO CORTEZ CONSTRUCTION INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR IN THE 700 BLOCK OF ELMHURST PLACE, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME ISSUE Should the City Council award a construction contract in the amount of $47,461.43 to Cortez Construction, Inc., for emergency sanitary sewer repair in the 700 block of Elmhurst Place? RECOMMENDATION Approve this Resolution. BACKGROUND On February 15, 2013, the Wastewater Department received a call from a property owner tying on to a sanitary sewer main in Elmhurst Place. When he exposed the main he found it to be in poor condition and was unable to create a good tie in for his service. The Wastewater Department attempted to televise the main line but was unable to due to its deterioration. To protect public safety and avoid any property damage the main needed immediate repair. The quote for the unit prices for the work by Cortez Construction, Inc., and the change order for the project are attached. This work was performed under the Sanitary Sewer Point Repair multi-year contract under which nine (9) contractors were qualified via competitive bid. During the project the costs were modified by actual field quantities as noted on the attached change order. The cost breakdown for the project is as follows: Sanitary Sewer Replacement-related Remove & Replace 8" PVC < 8' $6,785.00 Remove & Replace 48" Dia. Manhole $10,350.00 Reinstate Services $1,724.00 Mobilization $747.50 Manhole Drop $468.75 Traffic Control $1,610.00 Concrete Removal $651.93 47% Subtotal: $22,337.18 Surface Improvement-related Asphalt Patch 4" on 6" Class 6 ABC $18,193.00 Remove & Replace Standard C&G $1,006.25 Flowfill $5,925.00 53% Subtotal: $25,124.25 TOTAL: $47,461.43 FINANCIAL IMPACT Funding for this project will come from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding is available and has been appropriated and allocated to Project No. 13-012 (WWAN03). C • ARTICLE 1 C. CONTRACT AGREEMENT For Emergency Sanitary Sewer Repair THIS AGREEMENT made and entered into this 15th day of February, 2013, by and between the City of Pueblo, a Municipal Corporation, hereinafter referred to in the Contract Documents as the "City ", and Cortez Construction Co., referred to in the Contract Documents as "Contractor ". WITNESSETH: In consideration of the sum to be paid by the City to the Contractor at the time and in the manner hereinafter provided, the said Contractor has agreed, and does hereby agree, to furnish all labor, tools, equipment and material and to pay for all such items, and to construct complete in every detail, To -Wit: Project No. 13 -012 (WWANO3) 2013 and 2014 Sanitary Sewer Point Repair 700 Block of Elmhurst At the prices bid in Article 1.B. Request for Quotation form, in accordance with the drawings and specifications, and all Contract Documents for this project which are on file and available for inspection in n the office of the Director of Wastewater, all to the satisfaction of the Director of Public Works for the City of Pueblo, Colorado AND FOR SAID CONSIDERATION IT IS FURTHER AGREED BY AND BETWEEN THE PARTIES TO THIS AGREEMENT AS FOLLOWS: 1. Construction and installation of the above enumerated work for the City shall be completed and ready for use in accordance with the time of completion described in the Notice to Proceed for the Sub - Project. This time shall be extended only for those periods set forth in the Contract Documents and in accordance with the requirements of same. 2. The work and material for the Project covered by the Contract Documents shall be completely installed and delivered to the City within the time above stated, clear and free from any and all liens, claims and demands of any kind. Wherever in the Contract Documents the term "Project" is used, it shall be taken to mean this Sub - project. 3. The full compensation to be paid to the Contractor by the City, pursuant to the terms of this Contract, shall be payable as provided in the Contract Documents. 4. This Contract consists of the following component parts and documents, all of which taken together constitute and are referred to as the Contract Documents, and the same are incorporated as part of the Contract as if set out herein verbatim, whether the same have been attached hereto or not: A. Request for Quotations B. This Contract Agreement C. General Conditions of the Contract — Article 3 D. Special Conditions E. The Standard Construction Specifications and Standard Details for CityofPueblo, Colorado, (most current edition in effect on date of bid opening), are hereby included by reference and all provisions thereof shall be applicable. By submitting his bid, the Contractor acknowledges that he possesses a copy of said document. 5. Title XII, Chapter 2, of the 1971 Code of Ordinances, City of Pueblo, adopted by Ordinance No. 3476, and amended by Ordinance No. 4476 and 5229, shall be considered a part of this contract. 6. Title I, Chapter 8, of the 1971 Code of Ordinances, City of Pueblo, adopted by Ordinance No. 4479, shall be considered a part of the contract. 7. All of the covenants and agreements set forth in the Contract Documents shall inure to the benefit of and be binding upon City and Contractor and their respective heirs, legal successors and assigns and shall be governed by the laws of the State of Colorado. 8. Payment and Performance Bonds will not be required for this project if the bid amount is less than $50,000.00 (per §38 -26 -106, C.R.S.). Progress payments will not be made, and a single payment all work will be made upon completion of the entire Project and verification is made that it has been inspected and approved by authorized Wastewater personnel. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed in four (4) original counterparts as of the day and year first above written. GvrtcZ &nal - NH ion Ai),, Inc . Contract By .&/ 0 ( \ Ii i -o PI Title ,i, ti ti ° ��,,i 1 � ¢ . , G PUE L UNICIPAL C RPORATION 4" Sr" 1 1 yc P{aG it4 :e By dmi c C' 04 I -- - N � . l , - `' % Purc asing Agent x,,,t • .-- ATTEST: S . --- x__ , ...:3___..Q-...01.. . ( City Clerk BALANCE OF APPROPRIATION EXISTS FOR THIS CONTRACT AND FUNDS ARE AVAILABLE: kbOrah 44004v)- 4 —, - ,14004,_ Director of Finance APPROVED AS O FORM: LI i ir ,f- City Attorney ARTICLE 1 B. REQUEST FOR QUOTATIONS PROJECT NO.: 13 -012 (WWANO3) PROJECT NAME: 2013 and 2014 Sanitary Sewer Point Repair 700 Block of Elmhurst All proposals are to be prepared on this form. All blank spaces must be correctly filled in where indicated for each and every item for which a quantity is given, and the bidder must state the prices (written in ink or typewritten) for which he proposes to do each item of the work contemplated or furnish each item of the materials required. The undersigned, having become familiar with the local conditions affecting the cost of the work, and with the contract documents, including advertisement for bids, the form of proposal, the form of contract, form of bond, special provisions of the contract, general provisions of the contract, etc., plans, drawings and specifications, issued and attached to the contract documents on file in the office of the Purchasing Agent, hereby proposes to furnish all of the labor, materials, necessary tools and equipment and all utility and transportation service necessary to perform and complete in a workmanlike manner all of the work required in connection with the construction of 2013 and 2014 Sanitary Sewer Point Repair - 700 Block of Elmhurst in accordance with the plans and specifications as prepared by or for the City of Pueblo, Colorado, for the sums set forth in the following bidding schedule: BID ESTIMATED UNIT ITEM DESCRIPTION QUANTITY PRICE AMOUNT 700 Block of Elmhurst 1 Remove & Replace 8" PVC < 8' 225 LF $ 28.75 $ 6,468.75 2 Asphalt 4" on 6" Class 6 ABC 250 LF $ 40.25 $ 10,062.50 3 Remove & Replace Standard Curb & Gutter 25 LF $ 40.25 $ 1,006.25 4 Remove & Replace 48" Manhole 2 EA $ 5,175.00 $ 10,350.00 5 Reinstate Services 4 LS $ 862.00 $ 3,448.00 6 Mobilization 1 LS $ 747.50 $ 747.50 GRAND TOTAL BID $ 32,083.00 (Thirty -two thousand Eighty-three dollars and zero cents) The Grand Total Bid shall be the basis for establishing the amount of the performance bond for this contract. The total bid is based on quantities shown on the proposal form and on the dimensions shown on the plans, and is subject to additions or reductions according to the actual construction quantities as determined by the Engineer upon completion of the construction. Page 1 of 2 C•ART1 -B; en9 /2008 • The City reserves the right to adjust the required quantities and the contractor shall furnish said quantities at the unit price quoted above. The time allowed for construction shall be adjusted in direct proportion of the adjusted quantities to the estimated quantities. The undersigned has carefully checked the above quantities against the plans and specifications before preparing this proposal and accepts the said quantities as substantially correct, both as to classification and amount, and as correctly listing the work to be done in accordance with the plans and specifications. The bidder must sign his proposal correctly and in ink; if the proposal is offered by an individual, his name, office and post office address must be shown. If made by a firm or partnership, the name, office and post office address of each member of the firm or partnership must be given; if offered by a corporation, the person signing the proposal must give the name of the state under the laws of which the corporation was chartered, and the name, title and business address of the President, Secretary and the Treasurer. Anyone signing a proposal as agent must file legal evidence of his authority to do so, and that the signature is binding upon the firm or corporation. The undersigned, if awarded the contract, agrees to complete and file the complete contract and performance bond in quadruplicate within ten (10) days of the date of Notice of Award, and further agrees to complete the work within five (5) calendar days of Notice to Proceed Liquidated damages will be assessed in accordance with Section 3.54 of ARTICLE 3 - GENERAL PROVISIONS, for every calendar day thereafter until the work is complete and accepted by the City of Pueblo. NOTE: Bidders should not add any conditions or qualifying statements to this bid as otherwise the bid may be declared irregular as being not responsive to the advertisement for bids. The contractor shall be subject to all applicable City, County, State and Federal Taxes in the performance of this contract. Firm Name : aor +ez Op Yl te on Co, 1-nc Business Address : 1 015 t- E r 51 I ee Put1O, ao g /ON ( By : / Title : P r - n 1 ()W Date : -15 Tele. No.: Jc 6- /37'7 Fax No.: 5469 - a 7,93 c� E -Mail No.: aori"e Z Q YYIci e OC�t3 a , et Contractor's Federal I.D. Number : p� — Oqa 3 L.V Page 2 of 2 C- ART1 -B; 9/29/2008 CONTRACT CHANGE ORDER &LW\RI3XHEOR'HSDUWPHQWRI3XEOLF:RUNV Project Number :Change Order No. :13-012ONE3/13/2013Page 1 of 1 Project Name : SANITARY SEWER POINT REPAIR 700 BLOCK OF ELMHURST Contractor : CORTEZ CONSTRUCTION CO., INC. You are hereby requested to comply with the following changes from the plans & specifications: Bid ItemDecreaseIncrease Description of Changes No.Contract BContract B yy R&R 8" PVC < 8' 1$316.25 3ASPHALT PATCH - 4" ASPHALT ON CLASS 6 ABC$8,130.50 5REINSTATE SERVICES($1,724.00) 7MANHOLE DROP$468.75 8$5,925.00 FLOWFILL 9TRAFFIC CONTROL$1,610.00 10CONCRETE REMOVAL$651.93 TOTAL (Decrease) / Increase ($1,724.00)$17,102.43 Net Adjustment This Change Order$15,378.43 Amount of Previous Change Order(s)$0.00 Original Contract Amount$32,083.00 Total Adjusted Contract Amount To Date$47,461.43 Reason For Change:Actual Field Quantities. Extra work needed to complete project The time provided for completion of the contract is unchanged by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract apply hereto . Prepared by: ___________________________________________ Date:____________ Associate Engineer II Reviewed by: ___________________________________________ Date:____________ Wastewater Engineering Supervisor Accepted by: ___________________________________________ Date:____________ Contractor's Representative If this Change Order causes an increase from the original contract price, signed approval by the Director constitutes representation that lawful appropriations are sufficient to cover such increase. Approved by: ___________________________________________ Date:____________ Director of Wastewater FORM CO100.1299 465179.5 455139.8 465143.8 700 Block of Elmhurst Pl. 00.0080.0160.0240.0320.004 Miles City of Pueblo Wastewater Department This map has been produced by the City of Pueblo, Wastewater Department, and is for reference only. Data provided herein is derived from sources with varying levels of accuracy. The City of Pueblo disclaims all responsibility for the accuracy or completeness of the information contained herein.