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Home My WebLink About12597RESOLUTION NO. 12597 A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVOCABLE PERMIT TO THE HISTORIC ARKANSAS RIVERWALK OF PUEBLO FOUNDATION FOR THE USE OF ALAN HAMEL AVENUE BETWEEN UNION AVENUE AND SANTA FE AVENUE, MAIN STREET BETWEEN RICHMOND AVENUE AND D STREET, AND RICHMOND AVENUE BETWEEN MAIN STREET AND THE ALLEY TO TH HOST THE 13 ANNUAL BOATS, BANDS AND BAR-B-QUE BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The attached Revocable Permit is authorized to be issued to the HARP Foundation for the use of Alan Hamel Avenue between Union Avenue and Santa Fe Avenue, Main Street between Richmond Avenue and D Street, and Richmond Avenue between Main Street and the alley from June 6, 2013 at 5:30 p.m. through June 9, 2013 th at 11:59 p.m. for the purpose of the 13 Annual Boats, Bands, and Bar-B-Que. SECTION 2. The use of the public right-of-way granted hereby is subject to all limitations, terms and conditions set forth in the attached Revocable Permit. INTRODUCED: February 25, 2013 BY: Sandy Daff Background Paper for Proposed RESOLUTION DATE: FEBRUARY 25, 2013 AGENDA ITEM # M-8 DEPARTMENT: PUBLIC WORKS DIRECTOR – EARL WILKINSON, P.E. TITLE A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVOCABLE PERMIT TO THE HISTORIC ARKANSAS RIVERWALK OF PUEBLO FOUNDATION FOR THE USE OF ALAN HAMEL AVENUE BETWEEN UNION AVENUE AND SANTA FE AVENUE, MAIN STREET BETWEEN RICHMOND AVENUE AND D STREET, AND RICHMOND TH AVENUE BETWEEN MAIN STREET AND THE ALLEY TO HOST THE 13 ANNUAL BOATS, BANDS AND BAR-B-QUE ISSUE Should City Council issue a Revocable Permit to the HARP Foundation for the use of the public right-of-way located at Alan Hamel Avenue between Union Avenue and Santa Fe Avenue, Main Street between Richmond Avenue and D Street, and Richmond th Avenue between Main Street and the alley for the 13 Annual Boats, Bands, and Bar-B- Que? RECOMMENDATION The Revocable Permit Review Committee recommends approval. BACKGROUND The HARP Foundation has requested the closures of Alan Hamel Avenue between Union Avenue and Santa Fe Avenue, Main Street between Richmond Avenue and D Street, and Richmond Avenue between Main Street and the alley from June 6, 2013, at th 5:30 p.m. through June 9, 2013, at 11:59 p.m. to conduct the 13 Annual Boats, Bands, and Bar-B-Que. FINANCIAL IMPACT None. REVOCABLE PERMIT Pursuant to the authority granted by Section 16 -9 of the Charter of Pueblo, a Municipal Corporation, (the "City"), the City Council of City hereby grants the following revocable permit to Permittee subject to and conditioned upon the provisions herein contained and the Permittee's compliance therewith: 1. Name, Address and Telephone Number of Permittee: Historic Arkansas Riverwalk of Pueblo Foundation , 200 West First Street, Suite 303, Pueblo, CO 81003, (719)595 -0242 2. Permitted Area: Alan Hamel Avenue between Union Avenue and Santa Fe Avenue, Main Street between D Street and Richmond Avenue, Richmond Avenue between Main Street and the alley. 3. Purpose of Revocable Permit: 13 Annual Boats, Bands and BBQ 4. Authorized Improvements: 5. Commencement Date: June 6 2013 Time: 5:30 p.m. 6. Ending Date: Juner 9 2013 Time: 11:59 p.m. PERMITTEE IN CONSIDERATION OF THE ISSUANCE AND GRANTING OF THE ABOVE DESCRIBED REVOCABLE PERMIT (THE "PERMIT ") REPRESENTS, WARRANTS AND AGREES: (a) The Permitted Area shall be used for the above - specified Purpose of Revocable Permit. No use of the Permitted Area shall be made before the time of the Commencement Date. (b) All structures, fences, tables, chairs, equipment or other improvements authorized to be placed in the Permitted Area by Permittee (the "Improvements ") shall be constructed, installed, and maintained by Permittee in compliance with all applicable codes, ordinances, rules and regulations of City and this Permit. (c) If the Revocable Permit is issued for a sidewalk cafe, the Permittee and sidewalk cafe shall be subject to all the provisions, conditions and requirements contained in section 9 -10 -84 of the Pueblo Municipal Code, or as same may be amended, which are incorporated herein by reference. In addition, no Improvement shall be tied -down or chained to any tree within or adjacent to the Permitted Area nor shall any Improvement be installed or located in such a manner as to hinder or interfere with the opening of motor vehicle doors or passenger movement to and from motor vehicles parked adjacent to or near the Permitted Area. (d) If this Permit is issued for the use of the public right -of -way for a special event, Permittee shall deposit with the City the sum of $500.00 ( "Deposit "). The Deposit will be forfeited to the City if Permittee does not remove all Permittee's equipment and property from, and clean and restore the Permitted Area to its original condition before the Time of the Ending Date. If so timely removed and cleaned, the Deposit will be returned to Permittee. (e) Before the Time of the Ending Date, or immediately upon any other termination of this Permit, Permittee shall, at Permittee's expense, remove all of Permittee's Improvements from the Permitted Area and clean and restore the Permitted Area to its original condition. Failure to timely remove all of Permittee's Improvements from the Permitted Area and clean and restore the Permitted Area to its original condition shall constitute Permittee's abandonment of the Permittee's Improvements, and City may, at Permittee's expense, remove and dispose of Permittee's Improvements and clean and restore the Permitted Area to its original condition. Permittee agrees to pay all City's costs and expenses, including reasonable attorney fees, incurred in the enforcement of this Permit. (f) Permittee shall keep all Improvements and Permitted Area in good, clean and safe condition and repair, free from litter, waste and debris. (g) Permittee shall indemnify, defend and hold City, its officers, agents and employees harmless from and against any and all suits, claims, liabilities, loss, damages and expenses, including reasonable attorney fees and cost of defense, arising, directly or indirectly, from or caused by the issuance of this Permit or the conditions hereof, or the existence, construction, installation, repair or maintenance of the Improvements in the Permitted Area, or the use of the Permitted Area or Improvements by Permittee, its officers, agents, employees, invitees or general public. (h) Neither this Permit nor any of the privileges granted to Permittee hereby, may be conveyed, assigned, transferred or sublet by Permittee without the prior written consent of the City Council of City. Any attempted conveyance, assignment, transfer or subletting of the Permit or Permitted Area without the written consent of the City Council of Pueblo shall be void and of no effect and shall cause this Permit to be automatically revoked. CA - 7/22/03 (i) Permittee shall keep and maintain commercial general liability insurance covering the Permitted Area and Improvements in amounts not less than '$$1,000,000.00 combined single limits per occurrence and aggregate, naming the City as an additional insured and contain a waiver of rights of subrogation against City. A certificate for such insurance and each renewal thereof shall be delivered to the City. Failure to maintain such insurance shall cause this Permit to be automatically revoked. (j) Trees, landscaping and shrubbery within or adjacent to the Permitted Area shall be protected from damage or injury by Permittee and shall not be removed except after receipt by the Permittee of the written consent of the City's Director of Parks and Recreation. (k) Any notice or other document required or permitted herein shall be in writing and delivered personally or by first class mail, postage prepaid, as follows: (i) If to Permittee, at the address shown in paragraph 1 above. (ii) If to City, 1 City Hall Place, Pueblo, Colorado, 81003, Attention: Revocable Permit Review Committee. Each party reserves the right to change its address provided notice of such change is given in accordance with this paragraph (k). (I) City reserves and is hereby granted by Permittee access to, under and through the Permitted Area for any and all purposes. City may injure, damage or remove any and all Permittee's Improvements in the Permitted Area in exercising the right of access hereby reserved and granted. Permittee assumes the risk of injury, loss and damage to Permittee's Improvements within the Permitted area, and City shall have no responsibility or liability for any damage or injuries thereto, whatsoever the cause, including, but not limited to, the acts or omissions of City, its officers, employees, or agents. (m) This Permit shall terminate upon the occurrence of any one of the following events: (i) the Time of the Ending Date, (ii) abandonment or non -use by Permittee for a period of three (3) consecutive months, (iii) surrender or cancellation of the Permit in writing by Pennittee, (iv) automatic revocation as provided in paragraphs (h) and (i) above; or (v) revocation or termination of this Permit by resolution of the City Council of City. (n) Permittee acknowledges and agrees that this Permit is temporary and subject to revocation or termination by resolution of the City Council of City, in its sole discretion, for any reason or no reason, at anytime, without liability to City, and without notice to or hearing by Permittee. Permittee waives any and all right or claim to such notice, hearing, and liability of the City. Signed in Pueblo, Colorado this ( 7^-- day of , 20 13 . PERMITTEE: Organiza '# . • da1�1k '� 41111 - -- — -- By: ti l ll[I Title: Qrts;dent STATE OF COLORADO ) COUNTY OF PUEBLO ) ss.. The foregoing instrument was acknowledged before me the 1 ? day of 4-' , 20 /3 by o v' 2 ((-C L r o as Pr t s; t..."4- My co 4% Mf .t Alb - / 3 NOT • PY PUBLIC TATS OF COLORADO [ S E _..,._.._. xpfr , 200S My commission cxAi:cc June 2� Notary Public , ADS APPROVED this 25th day of February , 2013 PUEB e . unicipal Co • o}atio By e . 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' ,,' 7 ,t," o 4... .. ,.i' „ -,' -, -- ;/1:t.-N,, ,i;t• -:- 2,.c.f,;,.,,,,-,,z,-;,,tr ',"--.-, '?-" : . -; • 1 .) - . ......_-_.!-- _ - - • .. `. , •-<-" ., i 4 , ,;i_ : . . . , . , . , . , , • ,. ,, .•---- -- . - , , .... . , III IIIIlI( I KANSA. 1., 4 V Historic Arkansas Riverwalk of Pueblo R 4 pU „ B L9 K k , sP4 ',�,_ 200 West First Street, Suit 303 ( Pueblo, Colorado 81003 ° - Telephone: (719) 595 -0242 Fax: (719) 583 -4696 www.puebloharp.com January 17, 2013 To Whom It May Concern: The HARP Foundation will be hosting its "13`” Annual Boats, Bands & Bar -B -Que" on Friday, June 7 and Saturday, June 8, 2013. This event will feature a nationally- sanctioned, state championship BBQ contest, all -day concerts, boat rides, retail vendors, a Saturday night concert by a to- be- determined performing group and more! Hours on Friday, June 7 are from 5:00 p.m. to 10:00 p.m. and on Saturday, June 8 from 10:00 a.m. to 11:00 p.m. Last year, approximately 25,000 people attended Boats, Bands and Bar -B -Que. It is necessary to close streets surrounding the festival area because vendors and barbeque competitors will be staged on Alan Hamel Avenue, Main Street and Richmond Avenue. The street closure will ensure the safety of visitors and vendors attending the festival. We are asking for Richmond Avenue and Alan Hamel Avenue to be closed from Wednesday, June 5, 2013 at 5:30 p.m. until Sunday, June 9, 2013 at 11:59 p.m. We are also asking that Main Street be closed from Wednesday, June 5 2013 at 5:30 p.m. until Sunday, June 9, 2013 at 11:59 p.m. We would like to prepare infrastructure on Wednesday and Thursday to be prepared to set up the event and all of our vendors on Friday morning. A -1 Rental will barricade and close the streets at "Alan Hamel Avenue between Union Avenue and Santa Fe Avenue, Main Street between "D" Street and Richmond Avenue, Richmond Avenue between Main Street and the Alley, and the Riverwalk are between." A map showing the requested street closure is attached, along with the $50 fee, $500 deposit and certificate of insurance to allow for the street closure. Thank you, 4 -/,,,..,-.4.... (,141., Kevin Ortiz Director of Marketing and Operations 7 ACOR ® CERTIFICATE OF LIABILITY INSURANCE DATE(MMIDDIYY) 12/27/2012 PRODUCER LIC *N /A 1 - 303 - 757 - 5475 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION CIRSA ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 3665 Cherry Creek North Drive ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Denver, CO 80209 INSURERS AFFORDING COVERAGE INSURED INSURER A: CIRSA Historic Arkansas Riverwalk of Pueblo Authority c/o HUB International INSURER B: P.O. Box 58 INSURER C: Pueblo, CO 81002 INSURERD: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR DATE /MMIDDIYYI DATE IMM/DD /YY1 A GENERAL LIABILITY LIAB 01 - 2013 01/01/13 01/01/14 EACH OCCURRENCE $ 5, 000, 000 X COMMERCIAL GENERAL LIABILITY FIRE DAMAGE (My one tire) $ 5, 000,000 X CLAIMS MADE OCCUR MED EXP (Any one person) $ 0 X $10m POL 8 &0 Aggregate PERSONAL & ADV INJURY $ 5,000,000 GENERAL AGGREGATE $ _ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $ 5,000,000 POLICY JFCT n LOC A AUTOMOBILE LIABILITY LIAB 01 - 2013 01/01/13 01/01/14 COMBINED SINGLE LIMIT $ 1,500,000 X ANY AUTO (Ea accident) ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY NON -OWNED AUTOS (Per acddent) PROPERTY DAMAGE (Per acddent) GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC $ AUTO ONLY: AGG $ EXCESS LIABILITY EACH OCCURRENCE $ I OCCUR CLAIMS MADE AGGREGATE $ DEDUCTIBLE $ RETENTION $ $ WORKERS COMPENSATION AND I TWORY C S TATU - S I E - EMPLOYERS' LIABILITY LIMIT TX E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ OTHER $ $ DESCRIPTION OF OPERATIONSILOCATIONSNEHICLESIEXCLUSIONSADDED BY ENDORSEMENT /SPECIAL PROVISIONS Certificate Holder is Additional Insured on Liability Policies if required by contract. As reapects Boats, Bands and BBQ held annually in June. The HARP Foundation is an insured under the above coverages. CERTIFICATE HOLDER 1 Y ADDITIONAL INSURED INSURER LETTER: A CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION City of Pueblo DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO 80 SHALL Belinda Kimball IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 200 9. Main REPRESENTATIVES. Pueblo, CO 81003 AUTHORIZED REPRESENTATIVE USA ( Zu/ � ACORD 25•S (7197) cwegman O ACORD CORPORATION 1988 30964045