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HomeMy WebLinkAbout12587RESOLUTION NO. 12587 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $523,408 TO SPECTRUM GENERAL CONTRACTORS, INC. FOR PROJECT NO. 12-085 PUEBLO CITY AND MEMORIAL HALLS EXTERIOR REHABILITATION PHASE II PROJECT, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, proposals for Project No. 12-085, Pueblo City and Memorial Halls Exterior Rehabilitation Phase II Project have been received and examined, and; WHEREAS, the proposal of Spectrum General Contractors, Inc. of Denver, Colorado was not the lowest bid, but was determined to be responsible; BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. A contract for Project No. 12-085, Pueblo City and Memorial Halls Exterior Rehabilitation Phase II Project be, and the same is hereby awarded to said bidder in the amount of $523,408. SECTION 2. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, A Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 3. In addition to the amount of the bid set forth, as aforementioned, an additional amount as stipulated in this section is hereby established for contingencies and additional work. Contingencies and Additional Work…..$33,000. SECTION 4. Funds for said Project shall be paid from Project PL1104, City and Memorial Halls Exterior Phase II Project. INTRODUCED: February 11, 2013 BY: Sandy Daff Background Paper for Proposed RESOLUTION DATE: FEBRUARY 11, 2013 AGENDA ITEM # Q-2 DEPARTMENT: PLANNING AND COMMUNITY DEVELOPMENT JULIE ANN WOODS, AICP/ASLA, DIRECTOR TITLE A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $523,408 TO SPECTRUM GENERAL CONTRACTORS, INC. FOR PROJECT NO. 12-085 (PL1104) PUEBLO CITY AND MEMORIAL HALLS EXTERIOR REHABILITATION PHASE II PROJECT, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME ISSUE Should the City Council award a construction contract in the amount of $523,408 to Spectrum General Contractors, Inc. and set forth $33,000 for contingencies, relating to Pueblo City and Memorial Halls Rehabilitation Phase II, Project No. 12-085 (PL1104) and authorize the Purchasing Agent to execute same? RECOMMENDATION Approval of the Resolution. BACKGROUND Due to the historical significance and presence of the City Hall and Memorial Hall as a landmark in the City’s center, special consideration was taken to qualify the contractors bidding on the Scope of Work for experience in masonry rehabilitation and window restoration for a building of similar size and scale. The bid document contained a mandatory qualification statement for the contractor to show its experience. The Project Scope of Work for masonry consists of the rehabilitation of brick, terra cotta, sandstone, and granite masonry including the cleaning, re-pointing of all mortar joints, and repair of damaged stone masonry units. The Scope of Work for the window restoration consists of carefully removing the original windows, stripping old paint, making repairs, reconstructing missing pieces, resealing glass panes, painting, and reinstalling the windows. The Project was first bid in August of 2012 but was over budget and staff decided to reevaluate and rebid. The second bid was opened in December of 2012 and bids were in budget. The City staff and Project Architect, Hoehn Architects, P.C., evaluated the bids and qualifications and determined not to recommend the lowest bidder H. W. Houston Construction due to their lack of experience and qualification on exterior masonry rehabilitation and window restoration with a building of the similar size and scale, but to recommend Spectrum General Contractors, Inc. which was second lowest bidder (difference of an additional $65,496) and was the most qualified and responsive to perform the work. The City hired Spectrum General Contractors in 2009 for the Phase I Restoration and Roof Replacement Project and was satisfied with their performance. (See attached bid summary and qualification statements of the bidders). The Committee of Awards recommended the award to Spectrum General Contractors upon presentation of the evaluation of qualifications from staff. H.W. Houston was allowed an opportunity to protest and rebut the Committee’s recommendation. The Committee upheld its original recommendation. This Project is funded by a State Historical Fund Grant and funds from the $10 Million Bond for Memorial Hall administered by the Pueblo Urban Renewal Authority. The base bid is in the amount of $523,408. Additional funds in the amount of $33,000 are required for possible additional work and contingency. State Historic Fund (PL1104) $156,700* 2010 Bond Proceeds $400,000 Total with contingency $556,700 *$43,300 has been spent for architectural fees. FINANCIAL IMPACT Funds in the amount of $556,700 shall be paid from Capital Project No. PL1104, City and Memorial Halls Exterior Phase II Project.