HomeMy WebLinkAbout08565ORDINANCE NO. 8565
AN ORDINANCE BUDGETING AND APPROPRIATING FUNDS
IN THE AMOUNT OF $162,416 FOR THE REPLACEMENT AND
PURCHASE OF PUBLIC SAFETY DISPATCHING EQUIPMENT,
USER LICENSES, UPGRADE OF E911 SOFTWARE, AND FOR
FUNDING A 24/7 CONTRACT WITH CENTURY LINK FOR THE
MAINTENANCE OF THE CITY’S E911 TELEPHONE SYSTEM
WHEREAS, the Pueblo Police Communications Center is in need of replacement
equipment essential to Public Safety dispatching along with user licenses, an upgrade of E911
software, and funding for a 7 x 24 contract with Century Link for the maintenance of the City’s
E911 telephone system; and
WHEREAS, there are currently funds available in the E-911 Telephone Charge Fund
reserves for said project; NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1:
Funds in the amount of $162,416 are hereby budgeted and appropriated from the E-911
Telephone Charge Fund reserves for said project.
SECTION 2:
Expenditures for the equipment, licenses, upgrades and maintenance contract will be
paid from account number 214-0000-421.70-05.
SECTION 3:
This Ordinance shall be effective immediately upon passage.
INTRODUCED: January 14, 2013
BY: Ami Nawrocki
PASSED AND APPROVED: January 28, 2013
Background Paper for Proposed
ORDINANCE
DATE: January 14, 2013AGENDA ITEM # R-2
DEPARTMENT: PUEBLO POLICE DEPARTMENT, CHIEF LUIS VELEZ
SUPPORT SERVICES DIVISION, CAPTAIN BRETT WILSON
INFORMATION TECHNOLOGY, DIRECTOR LORI PINZ
COMMUNICATIONS CENTER, MANAGER LAURA WITTRUP
TITLE
AN ORDINANCE BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF
$162,416 FOR THE REPLACEMENT AND PURCHASE OF PUBLIC SAFETY DISPATCHING
EQUIPMENT, USER LICENSES, UPGRADE OF E911 SOFTWARE, AND FOR FUNDING A
24/7 CONTRACT WITH CENTURY LINK FOR THE MAINTENANCE OF THE CITY’S E911
TELEPHONE SYSTEM
ISSUE
Should City Council budget and appropriate funds in the amount of $162,416 for the
replacement of Public Safety dispatching equipment, user licenses, upgrade of E911 software,
and for funding a Century Link contract allowing for 24/7 maintenance of our E911 telephone
system?
RECOMMENDATION
Approval of this Ordinance
BACKGROUND
Dispatch related equipment, including wireless headsets, amplifiers, batteries, cables, push-to-
talk units, and keyboards are used on a 24/7 basis and are in need of replacement. In addition,
replacement supplies of this same equipment have been depleted and need to be re-
established.
Eight (8) Records Management System (RMS) licenses and one (1) CAD Resource Monitor
license are needed for the normal daily function of the dispatch center.
Upgrades to the VIPER (E911) software are needed to poise the City of Pueblo for upcoming
NG911 (Next Generation 911) technology and to correct existing issues within the VIPER
system through existing patches and hot fixes.
Century Link maintenance is critical to the function of the City’s Public Safety Answering Point
(PSAP). Recent time and materials billing is now exceeding the cost of an annual 7 x 24
maintenance service.
Upgrades to the VIPER (E911) System, in addition to the 7 x 24 Century Link maintenance
contract, provide the following benefits:
Upgrades will position the City of Pueblo for Next Generation (NG911) technology, to
include the possibility of texting to Public Safety Answering Points (PSAP’s).
Will rectify existing issues within the VIPER E911 system through application of patches
and hot fixes, which are already available.
Recent time and materials billing through Century Link has surpassed the cost of a 7 x
24 maintenance package, which will cover all parts, materials, and labor associated with
maintenance and repair of our E911 system.
FINANCIAL IMPACT
The amount of $162,416 shall be budgeted and appropriated from the E-911 Telephone Charge
Fund reserves for said project.
PROPOSED ORDINANCE
COMM CENTER EQUIPMENT AND MAINTENANCE CONTRACTS
ITEM # NEEDED PRICE EACH TOTAL PRICE
INTRADO (VIPER) SOFTWARE UPGRADE 1 111,961 79 $ 111,961 79
CENTURY LINK 7 X 24 ANNUAL MAINTENANCE CONTRACT 1 28,837 60 $ 28,837 60
WIRELESS HEADSETS
(PLANTRONICS H141N) 60 62 47 $ 3,748.20
CAl2CD
(WIRELESS HEADSET AMPLIFIERS) 10 362 62 $ 3,626 20
CD12CD REMOTE
(CONNECTS WIRELESS HEADSET TO AMPLIFIER) 14 202.50 $ 2,835 00
RECORDS MANAGEMENT SYSTEMS LICENSE
(ALLOWS FULL DISPATCH FUNCTIONALITY TO ALL DISPATCH
CONSOLES) 8 884 00 $ 7,072 00
CAl2CD BATTERIES
(BATTERIES FOR WIRELESS HEADSETS) 28 37 46 $ 1,048.88
CAD RESOURCE MONITOR LICENSE
(ALLOWS CAD FUNCTIONALITY FOR DISPATCH SUPERVISOR) 1 1,020 00 $ 1,020 00
SHS1890 -15 PUSH TO TALK (PTT) AMPLIFIER
(NECESSARY FOR TRAINING) 6 108 17 $ 649 02
22" WIDESCREEN MONITORS
(INCREASES AVAILABLE CONSOLES BY TWO (2) UNITS) 2 178 10 $ 356.20
ERGONOMIC WIRED KEYBOARD
(USED 24/7 FOR COMPUTER AIDED DISPATCH) 8 49.99 $ 399 92
CL2 DUAL LINK CABLES
(INCLUDES SHIPPING) 6 38 10 $ 228.60
CD12 C/D ADAPTER CABLE
(NECESSARY FOR TRAINING) 4 55.50 $ 222.00
LOGITECH WIRED KEYBOARDS 10 14 99 $ 149.90
FEX EAR HOOK DUO SET
(REPLACEMENT PART FOR HEADSETS) 20 7 46 $ 149 20
BLACK CLOTHING CLIP
(REPLACEMENT PART FOR HEADSETS) 30 3 71 $ 111.30
ORDINANCE TOTAL. 0 6 162,415.81