HomeMy WebLinkAbout08568ORDINANCE NO. 8568
AN ORDINANCE APPROVING AN AGREEMENT BETWEEN
PUEBLO SCHOOL DISTRICT 60, DBA PUEBLO CITY
SCHOOLS, AND THE CITY OF PUEBLO FOR THE SCHOOL
RESOURCE OFFICER PROGRAM DURING THE PERIOD OF
JANUARY 1 THROUGH DECEMBER 31, 2013 AND
AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO
EXECUTE SAME
WHEREAS, the City Council of Pueblo has the authority on behalf of the City of
Pueblo, including its Police Department, to approve and enter into Agreements; and
WHEREAS, approval of the Agreement for the purposes for which it has been made
is in the best interest of the City; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Agreement dated January 1, 2013 between Pueblo School District 60 and the
City of Pueblo pertaining to the School Resource Officer Program during the period of
January 1 through December 31, 2013, a copy of which is attached hereto, having been
approved as to form by the City Attorney, is hereby approved.
SECTION 2.
The President of the City Council is authorized to execute the Agreement in the
name of the City, and the City Clerk is directed to affix the seal of the City thereto and
attest same.
INTRODUCED: January 14, 2013
BY: Ami Nawrocki
PASSED AND APPROVED: January 28, 2013
Background Paper for Proposed
ORDINANCE
AGENDA ITEM # R-5
DATE:
JANUARY 14, 2013
DEPARTMENT:
POLICE DEPARTMENT
CHIEF LUIS VELEZ
TITLE
AN ORDINANCE APPROVING AN AGREEMENT BETWEEN PUEBLO SCHOOL
DISTRICT 60, DBA PUEBLO CITY SCHOOLS, AND THE CITY OF PUEBLO FOR THE
SCHOOL RESOURCE OFFICER PROGRAM DURING THE PERIOD OF JANUARY 1
THROUGH DECEMBER 31, 2013 AND AUTHORIZING THE PRESIDENT OF CITY
COUNCIL TO EXECUTE SAME
ISSUE
This Ordinance approves an agreement between Pueblo School District 60, dba Pueblo
City Schools, and the City of Pueblo regarding the School Resource Officer Program. This
agreement is an extension of services that have been provided since 1999. In order to
provide law enforcement assistance and safety enhancing services for Pueblo School
District 60, dba Pueblo City Schools, and its students, the City shall designate 10 Police
Officers to serve as School Resource Officers in the four District 60 high schools and in the
six middle schools..
RECOMMENDATION
The department recommends approval of this Ordinance.
FINANCIAL IMPACT
The City will receive $39,115.50 per month for the months of January through December
of 2013. Total receipts in 2013 will be $469,386.
AGREEMENT
THIS AGREEMENT is made and entered into effective as of January 1, 2013, by and between the
Board of Education, Pueblo School District No. 60, Pueblo, Colorado dba Pueblo City Schools
(hereinafter referred to as the "District "), 315 West 11` Street, Pueblo, Colorado, and the City of Pueblo,
a Municipal Corporation, for and on behalf of its Police Department (hereinafter referred to as the "City "),
200 South Main, Pueblo, Colorado.
WHEREAS, City and District have for several years undertaken a cooperative and cost - shared program
knows as the School Resource Officer Program (hereinafter referred to as the "Program "), involving the
placement of a City Police Officer in each of District's high schools (grades 9 through 12) and District's
middle schools (grades 6 through 8) in order to enhance safety and reduce crime within the schools to
provide other law enforcement assistance to students and their families, and to enable students to
internalize and accept a positive presence as a societal norm; and
WHEREAS, City and District mutually desire to extend the Program through calendar year 2013, subject
to annual appropriation; and
WHEREAS, the District has authority to enter an agreement with respect to the Program pursuant to law,
including but not limited to §22 -32 -122 and §29 -1 -203, C.R.S.; and
WHEREAS, it is necessary and appropriate for the City and District to enter into a written agreement
setting forth their respective obligations and other terms and conditions for the Program, including the
agreement of the parties with respect to cost - sharing for the program.
NOW, THEREFORE, in consideration of the foregoing recitals and the mutual covenants and promises
contained herein, City and District agree as follows:
I. OBLIGATIONS OF CITY.
A. City shall designate certain City Police Officers in the Pueblo Police Department (Police
Officers) associated with the Program to utilize space to be provided by District at each of District's four
high schools and at each of District's six middle schools (a total of ten Police Officers), in order to
provide law enforcement assistance and safety enhancing services for the District and its students. The
designated Police Officers may also develop and conduct additional programs, which serve the purposes
of the Program; provided that the nature of such additional programs shall be approved in advance by the
District. The District is familiar with the services and activities currently being conducted under the
Program at the high schools and middle schools, and agrees that these services and activities may be
undertaken at each high school and middle school. The designated Police Officers will, at all times
during the effective term of this Agreement, remain employees of City. City will be responsible for
providing such individual(s) with payment of wages, health care benefits, and Workers' Compensation
Insurance (including occupational disease) in accordance with applicable workers' compensation laws,
FICA, and other requirements of law. Such Police Officers shall report to the City's assigned Program
supervisor in the performance of services under this Agreement. City may, from time to time, reassign its
employees and designate one or more replacement school resource Police Officers at any time.
B. Notwithstanding anything contained herein to the contrary, any liability of the City
hereunder shall be subject to the conditions precedent and limits on liability set forth in the Colorado
Governmental Immunity Act.
C. The parties understand and agree that City shall, at all times during the term of this
Agreement, be deemed an independent contractor and not an employee of the District, and shall be
responsible in accordance with law for all withholding taxes, social security, unemployment, workers'
compensation, and/or other employment taxes with respect to its employees, and shall indemnify and hold
the District harmless from and against any and all claims for the same.
II. OBLIGATIONS OF THE DISTRICT.
A. The District shall designate an office space at each high school and each middle school
mutually agreed upon by City and the Principal, and will provide such space, including light and heat, at
no charge to City, for the exclusive use of City's Police Officers. District shall also furnish, at District's
expense, for the use of the assigned Police Officers at each school within the office space, the following
items: one desk, three chairs, a telephone with at least one outside phone line, and a lockable three -
drawer file cabinet which file cabinet shall be for the exclusive use of City's officers.
B. The designated office space shall be available to City's assigned Police Officers at all
times when a school is open for educational or extracurricular activities. In addition, the District shall
make reasonable effort to accommodate the City's need, in connection with the Program, to use such
designated space at other hours when the school may not otherwise be open. Except in emergency
circumstances, the District shall provide City at least 72 hour notification if the portion of the building
allocated herein to City becomes temporarily unavailable.
C. (1) District shall promptly pay for District's share of Program costs within ten (10)
days of receipt of a billing from the City as follows:
(a) For the City's ten (10) Police Officers in District's high schools and middle
schools, $ 39,115.50 per month for the months of January through December, 2013.
(b) If District defaults in any monthly payment of its share of Program costs,
City may terminate this Agreement upon ten (10) days prior written notice.
(2) Both District and City are political subdivisions of the State of Colorado. City's
Fiscal Year ends on December 31 of each calendar year, and District's Fiscal Year ends on June 30 of
each calendar year. If either party does not appropriate sufficient funds to fulfill its cost sharing
obligation under this Agreement for any Fiscal Year, then that party shall promptly notify the other party
of such non - appropriation at least thirty (30) days prior to the end of the then expiring fiscal year and this
Agreement shall be terminated effective upon expiration of the Fiscal Year (of the party that does not
appropriate sufficient funds) in respect of which sufficient funds to make cost sharing payment were last
appropriated.
(3) In the event of an early termination of this Agreement under this section II.D. of
this Agreement, any obligation of City to furnish Police Officers for the Program at District's schools
shall cease.
E. Notwithstanding anything contained herein to the contrary, any liability of each of the
parties hereto shall be subject to the conditions precedent and limits on the liability set forth in the
Colorado Governmental Immunity Act.
F. The parties understand and agree that the District shall, at all times during the term of this
Agreement, be deemed an independent contractor and not an employee of City, and shall be responsible in
accordance with law for all withholding taxes, social security, unemployment, workers' compensation,
and /or other employment taxes with respect to its employees, and shall indemnify and hold City harmless
from and against any and all claims for the same.
III. TERM /TERMINATION.
Unless sooner terminated as provided herein, this Agreement shall commence on January 1, 2013,
and terminate on December 31, 2013. Prior to or during the month of October, 2013, representatives from
the City and the District agree to negotiate a successor agreement for the following calendar year.
IV. THIRD -PARTY RIGHTS NOT CREATED.
This Agreement is not intended and shall not create any duty to any student, teacher, District
employee, parent or any other person, firm or entity with regard to the provision of any law enforcement
services, security, level of safety, or activities undertaken by City's officers or conditions resulting
therefrom. No student, teacher, District employee, parent or other person, firm or entity shall be granted
or have any private right of action, claim or civil liability remedy against the City or the District, or their
respective officers, employees or agents, by virtue of this Agreement. Nothing in this Agreement shall be
construed to create any liability, or to waive any of the immunities, limitations on liability or other
provisions of the Governmental Immunity Act, §24 -10 -101 et seq., C.R.S., or to waive any immunities or
limitations on liability otherwise available to the City, the District, or their officers, employees or agents.
V. OTHER.
A. This Agreement constitutes the entire agreement between the parties, and supersedes all
prior and contemporaneous agreements, representations and understandings of the parties. No
modification of this Agreement, and no waiver of any of the Agreement's provisions or conditions, shall
be binding unless made by written document signed by the parties. Any delegation or assignment of this
Agreement by either party, without the prior written consent of the other party, shall be void. This
Agreement shall be governed by, and construed according to, the laws of the State of Colorado.
B. This Agreement is intended to govern the agreement of the parties only with respect to
conduct of the Program in District's high schools, middle schools, and elementary schools.
C. The District certifies that neither it nor any members of its Board of Education, officers or
employees has or will derive any personal or financial interest or benefit from the activity or activities
undertaken with federal financial assistance pursuant to this Agreement, nor has an interest in any
contract, subcontract or agreement with respect thereto, nor the proceeds thereunder, either for themselves
or for those with whom they have family or business ties, during their tenure and for one year thereafter.
The District and the City further agree that each respectively shall avoid all conflicts of interest which are
prohibited by applicable federal regulations.
D. In the event this Agreement or any material provision hereof shall be declared to be
invalid, unenforceable, or in violation of any applicable federal, state or local laws or regulations, the
parties will immediately begin negotiations to modify or amend this Agreement in order that this
Agreement shall, as amended, express and contain the understanding and intentions of the parties.
E. The subject heading of the paragraphs of this Agreement are included for purposes of
convenience only, and shall not affect the construction or interpretation of its provisions.
F. Except as set forth elsewhere in this paragraph, all notices to be given under this
Agreement shall be made in writing, and shall be sufficient if delivered personally, or mailed by First
Class United States Mail, postage prepaid, to the other party at the following addresses:
If to the District: Pueblo School District 60
Attention: Superintendent
315 W. 11 Street
Pueblo, CO 81003
Telephone: (719) 549 -7100
If to the City: Pueblo Police Department
Attention: Chief of Police
200 South Main Street
Pueblo, CO 81003
Telephone: (719) 553 -2420
IN WITNESS WHEREOF, the parties have entered into this Agreement the day and year first written
above.
BOARD OF EDUCATION, PUEBLO SCHOOL
DISTRICT NO. 60,
PUEBLO, COLORADO CITY OF PUEBLO, a Municipal Corporation
By 7A . -
Phyllis Sanchez
AO
President, Board of Education, President of the City Council
Approved as to form: Attest:
Richard Bump City Jerk
Caplan and Earnest LLC
Attorneys for Pueblo School District No. 60
Approved as to form:
. ✓,z,=
Daniel C. Kogovsek /
City Attorney
4810- 7142 -9138, v. 1
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