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HomeMy WebLinkAbout12534 RESOLUTION NO. 12534 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $10,070 TO PARKER EXCAVATING, INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 309 SOUTH LA CROSSE AVENUE, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code, and; WHEREAS, the point repair work was awarded to Parker Excavating, Inc., under the 2011-2012 multi-year point repair contract; BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. This contract is for repair of the sanitary sewer at 309 South La Crosse Avenue. Contract Agreement for Sanitary Sewer Repair with Parker Excavating, Inc., Project No. 11-012 (WWAN03) is hereby awarded to said bidder in the amount of $10,070. SECTION 2. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 3. Funds for Project No. 11-012 (WWAN03) shall come from the Sewer User Fund. INTRODUCED: November 12, 2012 BY: Sandy Daff COUNCIL PERSON Background Paper for Proposed RESOLUTION AGENDA ITEM # M-2 DATE: November 12, 2012 DEPARTMENT: WASTEWATER DEPARTMENT GENE MICHAEL, DIRECTOR TITLE A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $10,070 TO PARKER EXCAVATING, INC., FOR EMERGENCY SANITARY SEWER POINT REPAIR AT 309 SOUTH LA CROSSE AVENUE, AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME ISSUE Should the City Council award a construction contract in the amount of $10,070 to Parker Excavating, Inc., for emergency sanitary sewer repair at 309 South La Crosse Avenue? RECOMMENDATION Approve this Resolution. BACKGROUND On September 17, 2012, the Wastewater Department was made aware of a broken sanitary sewer main. The owner at 309 South La Crosse Avenue hired a plumber to tap into the sanitary sewer main located in the 1300 block of East Beech Street. When the plumber’s crew uncovered the main they discovered it was broken. The low bidder from the 2011-2012 Sanitary Sewer Point Repair contract was called to do an emergency repair. Select backfill was placed in the trench to replace the existing shale that would not compact properly. The quote for the unit prices for the work by Parker Excavating, Inc. and the change order for the project are attached. This work was performed under the Sanitary Sewer Point Repair multi-year contract under which eight contractors were qualified via competitive bid. During the project the costs were modified by actual field quantities as noted on the attached change order. The cost breakdown for the project is as follows: Sewer Replacement-related Remove VCP & Replace PVC Pipe .................. $1,608.00 Reinstate Services ........................................... $1,200.00 Select Backfill ................................................... $1,862.00 Mobilization .......................................................... $900.00 Subtotal: ................ $6,978.00(55%) Surface Improvement-related Remove & Replace Asphalt ............................. $4,500.00 Subtotal: ................ $4,500.00 (45%) TOTAL: ................ $10,070.00 FINANCIAL IMPACT Funding for this project will come from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding is available and has been appropriated and allocated to Project No. 11-012 (WWAN03). ARTICLE 1 C. CONTRACT AGREEMENT For Emergency Sanitary Sewer Repair THIS AGREEMENT made and entered into this 13th day of July, 2012, by and between the City of Pueblo, a Municipal Corporation, hereinafter referred to in the Contract Documents as the "City ", and Parker Excavating, Inc., referred to in the Contract Documents as "Contractor ". WITNESSETH: In consideration of the sum to be paid by the City to the Contractor at the time and in the manner hereinafter provided, the said Contractor has agreed, and does hereby agree, to furnish all labor, tools, equipment and material and to pay for all such items, and to construct complete in every detail, To -Wit: Project No. 11 -012 (WWANO3) FY2011 and 2012 Sanitary Sewer Point Repair 309 S La Crosse Avenue At the prices bid in Article 1.B. Request for Quotation form, in accordance with the drawings and specifications, and all Contract Documents for this project which are on file and available for inspection in the office of the Director of Wastewater, all to the satisfaction of the Director of Public Works for the City of Pueblo, Colorado AND FOR SAID CONSIDERATION IT IS FURTHER AGREED BY AND BETWEEN THE PARTIES TO THIS AGREEMENT AS FOLLOWS: 1. Construction and installation of the above enumerated work for the City shall be completed and ready for use in accordance with the time of completion described in the Notice to Proceed for the Sub - Project. This time shall be extended only for those periods set forth in the Contract Documents and in accordance with the requirements of same. 2. The work and material for the Project covered by the Contract Documents shall be completely installed and delivered to the City within the time above stated, clear and free from any and all liens, claims and demands of any kind. Wherever in the Contract Documents the term "Project" is used, it shall be taken to mean this Sub - project. 3. The full compensation to be paid to the Contractor by the City, pursuant to the terms of this Contract, shall be payable as provided in the Contract Documents. 4. This Contract consists of the following component parts and documents, all of which taken together constitute and are referred to as the Contract Documents, and the same are incorporated as part of the Contract as if set out herein verbatim, whether the same have been attached hereto or not: A. Request for Quotations B. This Contract Agreement C. General Conditions of the Contract — Article 3 D. Special Conditions E. The Standard Construction Specifications and Standard Details for City ofPueblo, Colorado, (most current edition in effect on date of bid opening), are hereby included by reference and all provisions thereof shall be applicable. By submitting his bid, the Contractor acknowledges that he possesses a copy of said document. 5. Title XII, Chapter 2, of the 1971 Code of Ordinances, City of Pueblo, adopted by Ordinance No. 3476, and amended by Ordinance No. 4476 and 5229, shall be considered a part of this contract. 6. Title I, Chapter 8, of the 1971 Code of Ordinances, City of Pueblo, adopted by Ordinance No. 4479, shall be considered a part of the contract. 7. All of the covenants and agreements set forth in the Contract Documents shall inure to the benefit of and be binding upon City and Contractor and their respective heirs, legal successors and assigns and shall be governed by the laws of the State of Colorado. 8. Payment and Performance Bonds will not be required for this project if the bid amount is less than $50,000.00 (per §38 -26 -106, C.R.S.). Progress payments will not be made, and a single payment all work will be made upon completion of the entire Project and verification is made that it has been inspected and approved by authorized Wastewater personnel. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed in four (4) original counterparts as of the day and year first above written. Parker Excavating, Inc. Contr. ctor / / By k ° . Title `a ke, 41 A t i► AO PUEB O MUNICIPAL CORPORATION • 111 \ , , ° ^ f By A z Purc asing Agent ATTEST: 1 1 j► City Clerk BALANCE OF APPROPRIATION EXISTS FOR THIS CONTR T ND FUNDS ARE AVAILABLE: Director of Finance APPRO r TO FORM: Aoisrowr City Attorney ARTICLE 1 B. REQUEST FOR QUOTATIONS PROJECT NO.: 11 -012 (WWANO3) PROJECT NAME: Point Repair — 309 S La Crosse Ave All proposals are to be prepared on this form. All blank spaces must be correctly filled in where indicated for each and every item for which a quantity is given, and the bidder must state the prices (written in ink or typewritten) for which he proposes to do each item of the work contemplated or furnish each item of the materials required. The undersigned, having become familiar with the local conditions affecting the cost of the work, and with the contract documents, including advertisement for bids, the form of proposal, the form of contract, form of bond, special provisions of the contract, general provisions of the contract, etc., plans, drawings and specifications, issued and attached to the contract documents on file in the office of the Purchasing Agent, hereby proposes to furnish all of the labor, materials, necessary tools and equipment and all utility and transportation service necessary to perform and complete in a workmanlike manner all of the work required in connection with the construction of an Emergency Repair to 309 S La Crosse Avenue accordance with the plans and specifications as prepared by or for the City of Pueblo, Colorado, for the sums set forth in the following bidding schedule: BID ESTIMATED UNIT ITEM DESCRIPTION QUANTITY PRICE AMOUNT 309 S La Crosse Avenue 1 Remove & Replace 8" PVC 10 LF $ 134.00 $ 1,340.00 2 Asphalt Patch -4" on 6" Class 6 ABC 10 LF $ 90.00 $ 900.00 3 Reinstate Service 2 EA $ 300.00 $ 600.00 4 Mobilization 1 LS $ 900.00 $ 900.00 GRAND TOTAL BID $ 3,740.00 (Three Thousand Seven Hundred and Forty Dollars and zero cents) The Grand Total Bid shall be the basis for establishing the amount of the performance bond for this contract. The total bid is based on quantities shown on the proposal form and on the dimensions shown on the plans, and is subject to additions or reductions according to the actual construction quantities as determined by the Engineer upon completion of the construction. The City reserves the right to adjust the required quantities and the contractor shall furnish said quantities at the unit price quoted above. The time allowed for construction shall be adjusted in direct proportion of the adjusted quantities to the estimated quantities. The undersigned has carefully checked the above quantities against the plans and specifications before preparing this proposal and accepts the said quantities as substantially correct, both as to classification and amount, and as correctly listing the work to be done in accordance with the plans and specifications. Page 1 of 2 C- ART1 -B; 1 -13 -2003 The bidder must sign his proposal correctly and in ink; if the proposal is offered by an individual, his name, office and post office address must be shown. If made by a firm or partnership, the name, office and post office address of each member of the firm or partnership must be given; if offered by a corporation, the person signing the proposal must give the name of the state under the laws of which the corporation was chartered, and the name, title and business address of the President, Secretary and the Treasurer. Anyone signing a proposal as agent must file legal evidence of his authority to do so, and that the signature is binding upon the firm or corporation. The undersigned, if awarded the contract, agrees to complete and file the complete contract and performance bond in quadruplicate within ten (10) days of the date of Notice of Award, and further agrees to complete the work within thirty -five (35) calendar days of Notice to Proceed. Liquidated damages will be assessed in accordance with Section 3.54 of ARTICLE 3 - GENERAL PROVISIONS, for every calendar day thereafter until the work is complete and accepted by the City of Pueblo. NOTE: Bidders should not add any conditions or qualifying statements to this bid as otherwise the bid may be declared irregular as being not responsive to the advertisement for bids. The contractor shall be subject to all applicable City, County, State and Federal Taxes in the performance of this contract. Firm Name : Parker Excavating, Inc. Business Address : 1428 Stockyard Road Pueblo, CO 81001 By : • - Title : Date : /Ow�o� Tele. No.: 719 - 543 -3010 Fax No.: 719 - 545 -3805 Contractor's Federal I.D. Number : 84- 0724766 Page 2 of 2 C- ARTI -B; 1 -13 -2003 CONTRACT CHANGE ORDER CITY OF PUEBLO. WASTEWATER. DEPARTMENT Project Number: 11 -012 Change Order No.: ONE 8/28/2012 Page 1 of 1 Project Name : 309 S La Crosse Ave Contractor : PARKER EXCAVATING, INC. You are hereby requested to comply with the following changes from the plans & specifications: Bid Item Description o hanger ecrease Increase No. Contract B Contract By 1 Remove & Replace 8" PVC Pipe <8' $268.00 2 Asphalt Patch - 4" Asph. On 6" ABC $3,600,00 3 Reinstate Services $300.00 4 Select Backfill $1,862.00 I OTAL Decrease / increase . ' $0.00' `,6 030,00 Net Adjustment This Change Order $ 6,030.00 Amount of Previous Change Order(s) $ 0.00 Original Contract Amount $ 4,040.00 Total Adjusted Contract Amount To Date $ 10,070,00 Reason For Change: Actual Field Quantities: Extra work needed to corn lets _•ro sot The time provided for comp etlon or the contreat ts t by 0` catendar4ays . This document sha ll become an µjidrnent to t he contract anti all: • rovisions of -the contract a • here Prepared by: 4 I Date: i . Wf «t rli , 7 r f, D ate eD 1 Reviewed by: , • Are L Accepted by; . : i$ Hatt, �d /. L Contractors Representative If this Change Order causes rlj Increase from the original contract price, signed approval by the Director constitutes representation # lawful appropriations are sufficient to cover' such increase. Approved by; ,,e/ `.. A d . Date: s Wa ater @ rector FORM C01o0.1299 i,;