HomeMy WebLinkAbout12501RESOLUTION NO. 12501
A RESOLUTION AUTHORIZING THE ISSUANCE OF A
REVOCABLE PERMIT TO THE COLORADO
DEPARTMENT OF TRANSPORTATION FOR THE USE OF
TH
THE 900 BLOCK OF ERIE AVENUE TO HOST IT'S 14
ANNUAL HEALTH FAIR
BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The attached Revocable Permit is authorized to be issued to the Colorado
Department of Transportation for the use of the 900 Block of Erie Avenue on October
4th, 2012 from 7:30 a.m. until 12:30 p.m.
SECTION 2.
The use of the public right-of-way granted hereby is subject to all limitations,
terms and conditions set forth in the attached Revocable Permit.
INTRODUCED: September 24, 2012
BY: Leroy Garcia
COUNCIL PERSON
Background Paper for Proposed
RESOLUTION
DATE: SEPTEMBER 24, 2012AGENDA ITEM # M-6
DEPARTMENT:
PUBLIC WORKS
DIRECTOR – EARL WILKINSON, P.E.
TITLE
A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVOCABLE PERMIT TO
THE COLORADO DEPARTMENT OF TRANSPORTATION FOR THE USE OF THE
TH
900 BLOCK OF ERIE AVENUE TO HOST IT'S 14 ANNUAL HEALTH FAIR
ISSUE
Should City Council issue a Revocable Permit to the Colorado Department of
Transportation for the use of the public right-of-way located at the 900 Block of Erie
Avenue for the purpose of conducting a health fair?
RECOMMENDATION
The Revocable Permit Review Committee recommends approval.
BACKGROUND
The Colorado Department of Transportation has requested the use of the 900 Block of
Erie Avenue on October 4, 2012, from 7:30 a.m. until 12:30 p.m. to conduct a health
fair.
FINANCIAL IMPACT
None.
REVOCABLE PERMIT
Pursuant to the authority granted by Section 16 -9 of the Charter of Pueblo, a Municipal Corporation, (the "City"), the City
Council of City hereby grants the following revocable permit to Permittee subject to and conditioned upon the provisions
herein contained and the Permittee's compliance therewith:
1. Name, Address and Telephone Number of Permittee: Colorado Department of Transportation, 905 Erie, Pueblo,
CO 81001 (719) 546 -5452
2. Permitted Area: 900 Block Erie
3. Purpose of Revocable Permit: Health Fair
4. Authorized Improvements:
5. Commencement Date: October 4 2012 Time: 7:30 a.m.
6. Ending Date: October 4 2012 Time: 12:30p,m
PERMITTEE IN CONSIDERATION OF THE ISSUANCE AND GRANTING OF THE ABOVE DESCRIBED
REVOCABLE PERMIT (THE "PERMIT ") REPRESENTS, WARRANTS AND AGREES:
(a) The Permitted Area shall be used for the above - specified Purpose of Revocable Permit. No use of the Permitted
Area shall be made before the time of the Commencement Date.
(b) All structures, fences, tables, chairs, equipment or other improvements authorized to be placed in the Permitted Area
by Permittee (the "Improvements ") shall be constructed, installed, and maintained by Permittee in compliance with all
applicable codes, ordinances, rules and regulations of City and this Permit.
(c) If the Revocable Permit is issued for a sidewalk cafe, the Permittee and sidewalk cafe shall be subject to all the
provisions, conditions and requirements contained in section 9 -10 -84 of the Pueblo Municipal Code, or as same may be
amended, which are incorporated herein by reference. In addition, no Improvement shall be tied -down or chained to any
tree within or adjacent to the Permitted Area nor shall any Improvement be installed or located in such a manner as to
hinder or interfere with the opening of motor vehicle doors or passenger movement to and from motor vehicles parked
adjacent to or near the Permitted Area.
(d) If this Permit is issued for the use of the public right -of -way for a special event, Permittee shall deposit with the City
the sum of $500.00 ( "Deposit "). The Deposit will be forfeited to the City if Permittee does not remove all Permittee's
equipment and property from, and clean and restore the Permitted Area to its original condition before the Time of the
Ending Date. If so timely removed and cleaned, the Deposit will be returned to Permittee.
(e) Before the Time of the Ending Date, or immediately upon any other termination of this Permit, Permittee shall, at
Permittee's expense, remove all of Permittee's Improvements from the Permitted Area and clean and restore the Permitted
Area to its original condition. Failure to timely remove all of Permittee's Improvements from the Permitted Area and clean
and restore the Permitted Area to its original condition shall constitute Permittee's abandonment of the Permittee's
Improvements, and City may, at Permittee's expense, remove and dispose of Permittee's Improvements and clean and
restore the Permitted Area to its original condition. Permittee agrees to pay all City's costs and expenses, including
reasonable attorney fees, incurred in the enforcement of this Permit.
(f) Permittee shall keep all Improvements and Permitted Area in good, clean and safe condition and repair, free from
litter, waste and debris.
(g) Permittee shall indemnify, defend and hold City, its officers, agents and employees harmless from and against any
and all suits, claims, liabilities, loss, damages and expenses, including reasonable attorney fees and cost of defense, arising,
directly or indirectly, from or caused by the issuance of this Permit or the conditions hereof, or the existence, construction,
installation, repair or maintenance of the Improvements in the Permitted Area, or the use of the Permitted Area or
Improvements by Permittee, its officers, agents, employees, invitees or general public.
(h) . Neither this Permit nor any of the privileges granted to Permittee hereby, may be conveyed, assigned, transferred or
sublet by Permittee without the prior written consent of the City Council of City. Any attempted conveyance, assignment,
transfer or subletting of the Permit or Permitted Area without the written consent of the City Council of Pueblo shall be
void and of no effect and shall cause this Permit to be automatically revoked.
CA — 4/6/10
(i) Permittee shall keep and maintain commercial general liability insurance covering the Permitted Area and
Improvements in amounts not less than $1,000,000.00 combined single limits per occurrence and aggregate, naming the
City as an additional insured and contain a waiver of rights of subrogation against City. A certificate for such insurance
and each renewal thereof shall be delivered to the City. Failure to maintain such insurance shall cause this Permit to be
automatically revoked.
(j) Trees, landscaping and shrubbery within or adjacent to the Permitted Area shall be protected from damage or injury
by Permittee and shall not be removed except after receipt by the Permittee of the written consent of the City's Director of
Parks and Recreation.
(k) Any notice or other document required or permitted herein shall be in writing and delivered personally or by first
class mail, postage prepaid, as follows:
(i) If to Permittee, at the address shown in paragraph 1 above.
(ii) If to City, 1 City Hall Place, Pueblo, Colorado, 81003, Attention: Revocable Permit Review
Committee.
Each party reserves the right to change its address provided notice of such change is given in accordance with this
paragraph (k).
(I) City reserves and is hereby granted by Permittee access to, under and through the Permitted Area for any and all
purposes. City may injure, damage or remove any and all Permittee's Improvements in the Permitted Area in exercising
the right of access hereby reserved and granted. Permittee assumes the risk of injury, loss and damage to Permittee's
Improvements within the Permitted area, and City shall have no responsibility or liability for any damage or injuries
thereto, whatsoever the cause, including, but not limited to, the acts or omissions of City, its officers, employees, or agents.
(m) This Permit shall terminate upon the occurrence of any one of the following events: (i) the Time of the Ending Date,
(ii) abandonment or non -use by Permittee for a period of three (3) consecutive months, (iii) surrender or cancellation of the
Permit in writing by Permittee, (iv) automatic revocation as provided in paragraphs (h) and (i) above; or (v) revocation or
termination of this Permit by resolution of the City Council of City.
(n) Permittee acknowledges and agrees that this Permit is temporary and subject to revocation or termination by
resolution of the City Council of City, in its sole discretion, for any reason or no reason, at anytime, without liability to
City, and without notice to or hearing by Permittee. Permittee waives any and all right or claim to such notice, hearing, and
liability of the City.
Signed in Pueblo, Colorado this i L i day of S_P +�"` bar-- 20 0- .
PERMITTEE:
Organization:
10 D� ��"""� 04 Tr,,,, e, r - k,
By: t
Title: L J OT (Z e- nor a— W r ector
STATE OF COLORADO )
COUNTY OF PUEBLO ) ss.. I '
The foregoing instrument was acknowledged before me the I L( 1 day of .S< -pTe -2. , 20 /L by
My commission expires: 71 't 1 D-0 13
[SEAL] / - 1 ,1 100
Notary Public
APPROVED this 24th day of September , 2012 .
PU t • a M •- pal Co • . oration
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Presi a t o ' the Ci t ouncil
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STATE OF COLORADO
. ...............................
DEPARTMENT OF TRANSPORTATION
Region 2 OT
905 Erie Ave., P.O. Box 536
Pueblo, Colorado 81002
(719) 546 -5400 sminionalonam
(719) 546 -5456 FAX
September 14, 2012
TO WHOM IT MAY CONCERN:
The Colorado Department of Transportation will be holding our 14 Annual Health Fair on
Thursday, October 4, 2012 from 7:30 a.m. till 12:30 am.
We are requesting to close down the 900 block of Erie Avenue for 2 reasons:
Safety Reason: Our Health Fair will be held in the buildings at 902 and 905 Erie Avenue. This
will cause everyone to have to cross the 900 Block of Erie Avenue during the Fair.
Additional Space needed: The other reason we would like to close the Street is so we can park
the following display vehicles in the street during the Health Fair:
• State Patrol Seat Belt Convincer
• Fire Engine
• Police Departments Chevy S -10 Crashed Pick Up Truck
• Drive Smart Van w /Car Seat Check Point
• Bonfils Blood Mobile
This yearly event is not only open to the Colorado Department of Transportation Employees and
State Patrol employees, retirees and their families but it is also open to the public. CDOT
Region Two covers 7 cities or approximately 400 total employees, however we expect
attendance of approximately 150. I appreciate your consideration in this matter and look forward
to hearing back from you in the near future. If you have any questions or need more information
please feel free to contact me at 546 -5452.
Sincerely,
Karen Delgado
Program Assistant
ICONCUR:
f Wron
Region Transportation Director
STATE of COLORADO CERTIFICATE of INSURANCE
This certificate is issued as a matter of information only and confers no rights upon the certificate holder. It does not amend,
extend or alter the coverage afforded below.
INSURED
The State of Colorado, its departments, institutions, agencies, boards, officials, employees and authorized volunteers (except all
entities of the University of Colorado, CSU -Fort Collins, University of Northern Colorado, Colorado Mesa University, Fort Lewis,
Adams State and Western State).
INSURED (Re: certificate) SOURCES OF COVERAGE
DEPARTMENT OF TRANSPORTATION Cov A... State Risk Management Office
REGION 2 - PUEBLO Cov B... State Risk Management Office
Cov C... Chartis Insurance Company
C/O TERESA TAFOYA Cov D... National Union Fire Insurance
All coverages are effective continuously per State Law.
COVERAGES
Self- insured coverages and limits shown on this certificate are those for which the State accepts responsibility pursuant to the Colorado
Governmental Immunity, Risk Management, and Workers' Compensation Acts. Notwithstanding any requirement, term or condition of
any document to which this certificate may be issued or may pertain, the coverage afforded herein is controlled and limited by the above
laws. Commercial coverages are subject to policy terms and conditions.
COV DESCRIPTION POLICY NUMBER LIMITS
A State Liability Fund RMSIL — 0985 Per CRS 24- 30- 1510(3)(a)
B State Worker Compensation Fund RMSIW - 0796 Standard Limits (State Law)
C Commercial Property Insurance 020412900 $450,000,000
D Crime Insurance 023409647 $10,000,000
PROPERTY LEASES....: This certificate does not apply to a lease agreement that does not conform strictly to the requirements of
CRS 24- 30- 1510(3)e.
ADDITIONAL INSUREDS: The Colorado constitution prohibits including certificate holders as additional insureds.
INDEMNIFICATION and This certificate applies to such provisions only to the extent permitted by Colorado law; including the
HOLD HARMLESS clauses: Colorado Constitution, the Governmental Immunity Act, and the Risk Management Act.
CANCELLATION
Should any of the above coverage change, the insured State of Colorado will endeavor to mail notice to the certificate holder named, but
failure to mail such notice shall impose no obligation or liability of any kind upon the State.
DESCRIPTION OF OPERATIONS to which this certificate pertains:
CDOT REGION 2 ANNUAL HEALTH FAIR TO BE HELD ON OCTOBER 4, 2012 IN THE 900 BLOCK OF ERIE AVENUE
CERTIFICATE HOLDER Certificate #: 083012
CITY OF PUEBLO Issue Date: 08/30/2012
1 CITY HALL PLACE
PUEBLO CO 81003
Attn:
Suzanne E. Xubec
------------------------------ - - - - -- - - - - --
AUTHORIZED REPRESENTATIVE
FY 2012 -2013