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Home My WebLink About08508ORDINANCE NO. 8508 AN ORDINANCE APPROVING A GRANT AGREEMENT BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME AND AUTHORIZING THE ACQUISITION OF GPS/AVL SYSTEM FOR TRANSIT BUSES BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Grant Agreement between the City of Pueblo, a Municipal Corporation, and the United States of America, Department of Transportation, Federal Transit Administration for the purpose of purchasing a GPS/AVL system for transit buses, the “Project,” a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of City Council is hereby authorized to execute said Grant Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City to the Grant Agreement and attest the same. SECTION 3. Funds in the amount of $100,972 are hereby appropriated for the Project including $80,777 in federal Grant funds and $20,195 in City’s 20% match funds. INTRODUCED: August 27, 2012 BY: Leroy Garcia COUNCIL PERSON PASSED AND APPROVED: September 10, 2012 Background Paper for Proposed ORDINANCE DATE: August 27, 2012 AGENDA ITEM # R-1 DEPARTMENT: PUEBLO TRANSIT BRENDA BROYLES DIRECTOR OF TRANSIT TITLE AN ORDINANCE APPROVING A GRANT AGREEMENT BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME AND AUTHORIZING THE ACQUISITION OF GPS/AVL SYSTEM FOR TRANSIT BUSES ISSUE Should the City Council enter into a Grant Agreement with the United States of America for the purpose of purchasing a GPS/AVL system for transit buses? RECOMMENDATION Approval of Ordinance BACKGROUND Pueblo Transit has been allocated a Federal Capital Grant (5309) for FY 2010 funding in the amount of $80,777. These funds are intended to purchase a GPS/AVL system for buses FINANCIAL IMPACT The anticipated total project cost is $338,951. The Federal share for the FY 2010 capital grant agreement is $80,777 and the local match is $20,154. The total funding for this project will be as follows: $43,949 from Transit ARRA Grant (Project ARBC01) $193,213 from Transit’s FY 2009 FTA Capital Grant (80/20 split) (Project BC1001) $100,972 from Transit’s FY 2010 FTA Capital Grant (80/20 split) (Project BC1102) $817 from Transit’s FY 2012 Operating Budget (50/50) 'View Print Page 1 of 6 DOT 0 FTA U.S. Department of Transportation Federal Transit Administration Application Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Project ID: CO -04 -0103 -00 Budget Number: 1 - Budget Pending Approval Project Information: Capital FY 2010 Part 1: Recipient Information Project Number: CO -04 -0103 -00 Recipient ID: 1140 Recipient Name: CITY OF PUEBLO Address: 1 CITY HALL PLACE , PUEBLO, CO 81003 4201 Telephone: (719) 553 -2655 Facsimile: • (719) 553 -2698 Union Information Recipient ID: 1140 Union Name: ATU LOCAL 662 Address 1: 2038 Emilia Street Address 2: City: Pueblo, CO 81005 0000 Contact Name: Darrin Archuleta Telephone: (719) 406 -3823 Facsimile: (719) 553 -2724 E -mail: Website: Part 2: Project Information Project Type: Grant G 1 $100,971 Cost: https: / /ftateamweb.fta.dot.gov /teamweb /(S(wj 1541 q 1 smgn0a55vv0w1 sm5)) /ApplicationsN... 3/7/2012 1 View Print Page 2 of 6 Project Number. CO -04 -0103 -00 Adjustment Amt: $0 Project Description: Capital FY 2010 Total Eligible Cost: $100,971 Recipient Type: City Total FTA Amt: $80,777 FTA Project Mgr: Larry Squires Total State Amt: $0 Recipient Contact: Brenda Broyles Total Local Amt: $20,194 New /Amendment: None Specified Other Federal $0 Amend Reason: Initial Application Amt: Special Cond Amt: $0 Fed Dom Asst. #: 20500 Sec. of Statute: 5309 -2 Special Condition: None Specified State Appl. ID: 6740.031 S.C. Tgt. Date: None Specified Start/End Date; Oct. 31, 2011 - Dec. 31, 2012 S.C. Eff. Date: None Specified Recvd. By State: Mar. 07, 2012 Est. Oblig Date: None Specified EO 12372 Rev: Not Applicable Pre -Award Yes Authority ?: Review Date: None Specified Fed. Debt Authority?: No Planning Grant ?: NO Program Date Final Budget ?: No (STIP /UPWP /FTA Feb. 24, 2012 Prm Plan) : Program Page: 44 Application Type: Electronic Supp. Agreement ?: No Debt. Delinq. Details: Urbanized Areas UZA ID UZA Name 81760 PUEBLO, CO Congressional Districts State ID District Code District Official 8 3 John T Salazar Project Details The City of Pueblo is applying for FY 2010 5309 funds in the amount of $80,777 towards the purchase of voice enunciation system for buses, with GPS and AVL. This activity is a categorical exclusion. Earmarks https: / /ftateamweb.fta. dot. gov /teamweb /(S(wj 1541 q1 smgn0a55vvOwl sm5)) /ApplicationsN... 3/7/2012 View Print Page 3 of 6 Earmark Details Earmark ID Earmark Name Orig. Balance Amount Applied E2010 -BUSP -038 Colorado Transit Coalition S $2,641,500 $80,777 Number of Earmarks: 1 Total Amount Applied: $80,777 Date Sent for Release: Date Released: Security No information found. Part 3: Budget Project Budget _ Quanti I FTA Amount I Tot. Elia. Cost SCOPE 114 -00 BUS: SUPPORT EQUIP AND 0 $80,777.00 $100,971.00 FACILITIES ACTIVITY 11.42.20 ACQUIRE - MISC SUPPORT 0 $80,777.00 $100,971.00 EQUIPMENT Estimated Total Eligible Cost:I $100,971.00 Federal Share: I $80,777.00 Local Share: ( $20,194.00 OTHER (Scopes and Activities not included in Project Budget Totals) None No Amendment Funding Source information is available for the selected prolect Alternative Fuel Codes https://ftateamwebita.dot.gov/teamweb/(S(wj1541q1smgn0a55vvOwl sm5)) /ApplicationsN... 3/7/2012 View Print Page 4 of 6 Extended Budget Descriptions 11.42.20 'ACQUIRE - MISC SUPPORT EQUIPMENT 101 $80,777.001 $100,971.00 Purchase of voice enunciation system for 16 transit buses with GPS and AVL technologies. Changes since the Prior Budget No information found. Part 4. Milestones 11.42.20 ACQUIRE - MISC SUPPORT EQUIPMENT 0 $80,777 $100,971 Milestone Description Est. Comp. Date 1. RFP /IFB Issued Oct. 31, 2011 The RFP was posted on 10/31/11. The successful bidder was Strategic Mapping, Inc. The transit component of the RFP will be Stage 1 of the project. 2. Contract Award May. 31, 2012 The RFP was posted on 10/31/11. The successful bidder was Strategic Mapping, Inc. The transit component of the RFP will be Stage 1 of the project. The RFP was combined with the GPS /AVL systems for other City departments (police, fire, public works and wastewater.) 3. Contract Complete Dec. 31, 2012 Part 5. Environmental Findings 114220 ACQUIRE - MISC SUPPORT 0 $80,777 $100,971 EQUIPMENT Finding No. 1 - Class II(c) C19 - Install purchase maintenance equipment Purchase and installation of operating or maintenance equipment to be located within the transit facility and with no significant impacts off the site. Part 6: Fleet Status No information found. Part 7. FTA Comments https: //f tateamweb.fta.dot.gov /teamweb /(S(wj 1541 q 1 smgn0a55vvOw 1 sm5)) /ApplicationsN... 3/7/2012 View Print Page 5 of 6 Part 8: Results of Reviews The reviewer did not find any errors Part 9: Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G -18, October 1, 2011) On the date the authorized U.S. Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below. Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(18), October 1, 2011, http://www.fta.dot.gov/documents/18-Master.pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued. FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN. FTA AWARD FTA hereby awards a Federal grant as follows: Proiect No: CO -04- 0103 -00 Grantee: CITY OF PUEBLO Citation of Statute(s) Authorizing Project: 49 USC 5309 - Bus and Bus Facilities (FY2006 forward) Estimated Total Eligible Cost (in U.S. Dollars); $100,971 Maximum FTA Amount Awarded (Including All Amendments) (in U.S. Dollars): $80,777 Amount of This FTA Award (in U.S. Dollars): $80,777 Maximum Percentage(s) of FTA Participation: Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description. U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Original Project Certification Date: https://ftateamweb.fta.dot.gov/teamweb/(S(wj1541q1 smgn0a55vvOwl sm5)) /ApplicationsN... 3/7/2012 View Print Page 6 of 6 Project Description: Capital FY 2010 The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and, to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web. By API : I�i-Alt Presi%en of 'ity Council ATTEST: Cit Clerk https: / /ftateamweb.fta.dot.gov /teamweb /(S(wj 1541 q 1 smgn0a55vvOw1 sm5)) /ApplicationsN... 3/7/2012