HomeMy WebLinkAbout08483ORDINANCE NO. 8483
AN ORDINANCE APPROVING AND ACCEPTING A FEMA
ASSISTANCE TO FIREFIGHTER’S GRANT, AWARD
NUMBER EMW-2001-FO-03962, AND APPLICABLE
CONDITIONS PERTAINING THERETO, AUTHORIZING
THE PRESIDENT OF CITY COUNCIL TO EXECUTE A
GRANT AGREEMENT RELATING TO THE SAME,
ESTABLISHING PROJECT NO. PD1203, APPROPRIATING
AND TRANSFERRING FUNDS IN THE AMOUNT OF
$10,000 FROM THE FIRE DEPARTMENT TRAINING
DIVISION TRAINING AND EDUCATION ACCOUNT TO
PROJECT NO. PD1203, AND BUDGETING AND
APPROPRIATING FUNDS IN THE AMOUNT OF $50,000
FOR THE PURPOSES AUTHORIZED BY THE GRANT
AGREEMENT
WHEREAS, the Federal Emergency Management Agency (FEMA) of the U.S.
Department of Homeland Security has tendered a grant award under the Assistance to
Firefighters grant, grant agreement number EMW-2011-FO-03962, to the City of Pueblo
in the amount of $40,000; and
WHEREAS, acceptance of the award is in the best interest of the City; NOW
THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that:
SECTION 1.
The Grant Agreement, a true copy of which is attached hereto, having been
approved as to form by the City Attorney, is hereby approved.
SECTION 2.
The President of City Council is authorized and directed to execute the Grant
Agreement and deliver any other instruments required to effect acceptance of the Grant
Agreement on behalf of the City, and the City Clerk is directed to attest same.
SECTION 3.
Project No. PD1203 is hereby established. The full amount of the grant $40,000
shall be deposited to Project No. PD1203. Matching funds of the City, in the amount of
$10,000, are hereby appropriated and transferred from the Fire Department training
division training and education account to Project No. PD1203. The amount of $50,000
is hereby budgeted and appropriated to Project No. PD1203 for expenditure for the
purposes authorized by the grant agreement.
SECTION 4.
This Ordinance shall become effective immediately upon final passage and
approval.
INTRODUCED: May 29, 2012
BY: Chris Nicoll
COUNCIL PERSON
PASSED AND APPROVED: June 11, 2012
Background Paper for Proposed
ORDINANCE
DATE: May 29, 2012 AGENDA ITEM # R-1
DEPARTMENT: Fire Department
Christopher Riley, Fire Chief
TITLE
AN ORDINANCE APPROVING AND ACCEPTING A FEMA ASSISTANCE TO
FIREFIGHTER’S GRANT, AWARD NUMBER EMW-2001-FO-03962, AND APPLICABLE
CONDITIONS PERTAINING THERETO, AUTHORIZING THE PRESIDENT OF CITY
COUNCIL TO EXECUTE A GRANT AGREEMENT RELATING TO THE SAME,
ESTABLISHING PROJECT NO. PD1203, APPROPRIATING AND TRANSFERRING
FUNDS IN THE AMOUNT OF $10,000 FROM THE FIRE DEPARTMENT TRAINING
DIVISION TRAINING AND EDUCATION ACCOUNT TO PROJECT NO. PD1203, AND
BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF $50,000 FOR THE
PURPOSES AUTHORIZED BY THE GRANT AGREEMENT
ISSUE
Should the City of Pueblo accept a grant award from the Federal Emergency Management
Agency in the amount of $40,000, establish a Project account, appropriate and transfer
$10,000 in matching funds from the Fire Department training division training and education
account to the project account, and budget and appropriate the amount of $50,000 for the
grant purposes?
RECOMMENDATION
Approval of the Ordinance.
BACKGROUND
An application for a grant from the Federal Emergency Management Agency was
authorized by Resolution 12218, approved by Council on August 22, 2011. The grant
award is for the purchase of an air compressor that will be used to fill SCBA’s (Self
Contained Breathing Apparatus)
FINANCIAL IMPACT
If the City accepts the grant, as recommended, the City is required to contribute to the final
costs of the air compressor in the amount of $10,000. This matching fund will be paid from
the Fire Department’s 2012 training account number 101-3050-422-5901.
U.S. Department of Homeland Security
Washington, D.C. 20472
ienary ,
of --- W tj
Mr. Shawn Shelton
City of Pueblo Fire Department
1551 Bonforte Blvd
Pueblo, Colorado 81001 -1642
Re: Grant No.EMW- 2011 -FO -03962
Dear Mr. Shelton:
On behalf of the Federal Emergency Management Agency (FEMA) and the Department of Homeland Security
(DHS), I am pleased to inform you that your grant application submitted under the FY 2011 Assistance to
Firefighters Grant has been approved. FEMA's Grant Programs Directorate (GPD), in consultation with the U.S.
Fire Administration (USFA), carries out the Federal responsibilities of administering your grant. The approved
project costs total to $50,000.00. The Federal share is 80 percent or $40,000.00 of the approved amount and
your share of the costs is 20 percent or $10,000.00.
As part of your award package, you will find Grant Agreement Articles. Please make sure you read and
understand the Articles as they outline the terms and conditions of your grant award. Maintain a copy of these
documents for your official file. You establish acceptance of the grant and Grant Agreement Articles when
you formally receive the award through the AFG online system. By accepting the grant, you agree not to
deviate from the approved scope of work without prior written approval from FEMA.
If your SF 1199A has been reviewed and approved, you will be able to request payments online. Remember,
you should request funds when you have an immediate cash need.
If you have any questions or concerns regarding the awards process or how to request your grant funds, please
call the helpdesk at 1- 866 - 274 -0960.
Elizabeth M. Harman
Assistant Administrator
Grant Programs Directorate
Agreement Articles
Vs! -.;:t j,t.
I /' .. t ` °. 1 U.S. Department of Homeland Security
# c '' Washington, D.C. 20472
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AGREEMENT ARTICLES
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM - Operations and Safety program
GRANTEE: City of Pueblo Fire Department
PROGRAM: Operations and Safety
AGREEMENT NUMBER: EMW- 2011 -FO -03962
AMENDMENT NUMBER:
TABLE OF CONTENTS
Article I Project Description
Article II Grantee Concurrence
Article III Period of Performance
Article IV Amount Awarded
Article V Financial Guidelines
Article VI Prohibition on Using Federal Funds
Article VII GPD Allocations
Article VIII Financial Reporting
Article IX FEMA Officials
Article 1 - Project Description
The purpose of the Assistance to Firefighters Program is to protect the health and safety of the public and
firefighting personnel against fire and fire - related hazards. After careful consideration, FEMA has determined
that the grantee's project submitted as part of the grantee's application, and detailed in the project narrative as
well as the request details section of the application - including budget information - is consistent with the
program's purpose and worthy of award. Therefore, the grantee shall perform the work described in the
approved grant application as itemized in the request details section of the application and further described in
the grant application's narrative. These sections of the application are made a part of these grant agreement
articles by reference. The grantee may not change or make any material deviations from the approved scope of
work outlined in the above referenced sections of the application without prior written approval from FEMA.
Article II - Grantee Concurrence
By providing the Primary Contact's electronic signature and indicating acceptance of the award, the grantee
accepts and agrees to abide by the terms and conditions of the grant as set forth in this document and the
documents identified below. Grantees agree that they will use the funds provided through the Fiscal Year 2011
Assistance to Firefighters Grant Program in accordance with these Articles of Agreement and the program
guidelines provided in the Fiscal Year 2011 Assistance to Firefighters Grant program guidance. All documents
submitted as part of the application are made a part of this agreement by reference.
Article III - Period of Performance
The period of performance shall be from 15- JAN -12 to 14- JAN -13.
Article IV - Amount Awarded
The amount of the award is detailed on the Obligating Document for the Award attached to these articles.
Following are the budgeted estimates for each object class of this grant (including Federal share plus grantee
match):
Personnel $0.00
Fringe Benefits $0.00
Travel $0.00
Equipment $50,000.00
Supplies $0.00
Contractual $0.00
Construction $0.00
Other $0.00
Indirect Charges $0.00
Total $50,000.00
NEGOTIATION COMMENTS IF APPLICABLE
The Program Office has made the following reductions to your grant:
The approved cost for compressor is $50,000, not $60,000.
Therefore, they have recommended the award at this level:
Total budget $50,000
Federal share $40,000
Applicant share $10,000
Any questions pertaining to your award package, please contact your GPD Grants Management Specialist :
Jane Early
Jane.Early@dhs.gov
Article V - Financial Guidelines
The grantee and any subgrantee shall comply with the most recent version of the Administrative Requirements,
Cost Principles, and Audit Requirements. A non - exclusive list of regulations commonly applicable to FEMA
grants are listed below:
A. Administrative Requirements
1. 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of
Higher Education, Hospitals, and Other Nonprofit Organizations (OMB Circular A -110)
B. Cost Principles
1. 2 CFR Part 225, Cost Principles for State, Local, and Indian Tribal Governments (OMB Circular A -87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular A -21)
3. 2 CFR Part 230, Cost Principles for Nonprofit Organizations (OMB Circular A -122)
4. Federal Acquisition Regulations (FAR), Part 31.2 Contract Cost Principles and Procedures, Contracts
with Commercial Organizations
C. Audit Requirements
1. OMB Circular A -133, Audits of States, Local Governments, and Nonprofit Organizations
Article VI - Prohibition on Using Federal Funds
Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of
the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government,
without the express prior written approval of FEMA.
Article VII - GPD Allocations
The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2011
Assistance to Firefighters Grant Program guidance and application kit.
Article VIII - Financial Reporting
Recipients of any Assistance to Firefighters Grants will be required to submit a semi - annual Federal Financial
Report (FFR) via the automated system on the Standard Form 425. The FFR is intended to provide Federal
agencies and grant recipients with a standard format and consistent reporting requirements throughout the
government. The FFR, to be submitted using the online e-grant system, will be due semi - annually based on the
calendar year beginning with the period after the award is made. Grant recipients will be required to submit a
FFR throughout the entire period of performance of the grant.
The reporting periods for the FFR are January 1 through June 30 (Report due by July 31), and July 1 through
December 31 (Report due by January 30).
At the end of the grant's period of performance, all grantees are required to produce a final report on how the
grant funding was used and the benefits realized from the award. Grantees must submit a final financial report
and a final performance report within 90 days after the end of the period of performance.
Article IX - FEMA Officials
Program Officer: Catherine Patterson is the Program Officer for the Assistance to Firefighters Grant Program.
The Program Officer is responsible for the technical monitoring of the stages of work and technical performance
of the activities described in the approved grant application.
Grants Assistance Officer: Jane Early is the Assistance Officer for this grant program. The Assistance Officer
is the Federal official responsible for negotiating, administering, and executing all grant business matters.
Grants Management Division POC: The Grants Management Specialist shall be contacted to address all
financial and administrative grant business matters for this award. If you have any questions regarding your
grant please call ASK -GMD at 866- 927 -5646 to be directed to a specialist.
FEDERAL EMERGENCY MANAGEMENT AGENCY
OBLIGATING DOCUMENT FOR AWARD /AMENDMENT
1a. AGREEMENT NO. 2. AMENDMENT 3. RECIPIENT NO. 4. TYPE OF 5. CONTROL NO.
EMW- 2011 -F0-03962 NO. 84- 6000615 ACTION W482946N
0 AWARD
6. RECIPIENT NAME AND 7. ISSUING OFFICE AND ADDRESS 8. PAYMENT OFFICE AND ADDRESS
ADDRESS Grant Programs Directorate FEMA, Financial Services Branch
City of Pueblo Fire Department 500 C Street, S.W. 500 C Street, S.W., Room 723
1551 Bonforte Blvd Washington DC, 20528 -7000 Washington DC, 20472
Pueblo POC: Jane Early
Colorado, 81001 -1642
9. NAME OF RECIPIENT PHONE NO. 10. NAME OF PROJECT COORDINATOR PHONE NO.
PROJECT OFFICER 7195532830 Catherine Patterson 1- 866- 274 -0960
Shawn Shelton
11. EFFECTIVE DATE OF 12. METHOD OF 13. ASSISTANCE ARRANGEMENT 14. PERFORMANCE PERIOD
THIS ACTION PAYMENT Cost Sharing From:15 -JAN To:14- JAN -13
15- JAN -12 SF -270 12
Budget Period
From:31 -OCT- To:30 SEP -12
11
15. DESCRIPTION OF ACTION
a. (Indicate funding data for awards or financial changes)
PROGRAM NAME CFDA NO. ACCOUNTING DATA PRIOR AMOUNT CURRENT CUMMULATIVE
ACRONYM (ACCS CODE) TOTAL AWARDED THIS TOTAL AWARD NON -
XXXX-XXX-XXXXXX - XXXXX- AWARD ACTION FEDERAL
XXXX- XXXX -X + OR ( -) COMMITMENT
AFG 97.044 2012- M1- 3007RG- 10000000- $0.00 $40,000.00 $40,000.00 $10,000.00
4101 -D
TOTALS $0.00 $40,000.00 $40,000.00 $10,000.00
b. To describe changes other than funding data or financial changes, attach schedule and check here.
N/A
16a. FOR NON - DISASTER PROGRAMS: RECIPIENT IS REQUIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS DOCUMENT
TO FEMA (See Block 7 for address)
Assistance to Firefighters Grant recipients are not required to sign and return copies of this document. However, recipients should print and
keep a copy of this document for their records.
16b. FOR DISASTER PROGRAMS: RECIPIENT IS NOT REQUIRED TO SIGN
This assistance is subject to terms and conditions attached to this award noti - or b incorporated reference in program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title) / DATE
N/A N/A
18. FEMA SIGNATORY OFFICIAL (Name and Title) DATE
Jane Early 12- JAN -12
•
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