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HomeMy WebLinkAbout12397 Background Paper for Proposed R ESOLUTION AGENDA ITEM # M-8 DATE: MAY 14, 2012 DEPARTMENT: PUBLIC WORKS DIRECTOR – EARL WILKINSON, P.E. TITLE A RESOLUTION AUTHORIZING $43,000 TO BE USED FOR COMPUTER SOFTWARE AND DATA SERVICES FOR THE PUBLIC WORKS DEPARTMENT INSTEAD OF VEHICLES AND EQUIPMENT ISSUE Should City Council authorize funds in the amount of $43,000 to be used for Software and Data Services instead of Vehicles and Equipment? RECOMMENDATION Approval of this Resolution BACKGROUND In February 2011, City Council approved an Ordinance budgeting and appropriating funds for equipment and computer upgrades for the Public Works Department. The Ordinance transferred funds in the amount of $265,000 from the Highway User Trust Fund (HUTF) to CPAN16 for Vehicles and Equipment for $250,000 and for Computer Equipment for $15,000. Due to the cost of the vehicles and equipment the Public Works Department was authorized to purchase, they were only able to purchase a Road Grader, two Utility Trucks, a Pavement Patcher, and Computer and Software Upgrades. There is currently $43,606 remaining in Project No. HUAN04 – Public Works Vehicles and Equipment account. Public Works would like to purchase software and the data implementation of the Pavement Management System. FINANCIAL IMPACT Funds for said project will come from Project No. HUAN04 – Public Works Vehicles and Equipment. RESOLUTION NO. 12397 A RESOLUTION AUTHORIZING $43,000 TO BE USED FOR COMPUTER SOFTWARE AND DATA SERVICES FOR THE PUBLIC WORKS DEPARTMENT INSTEAD OF VEHICLES AND EQUIPMENT WHEREAS, in February 2011, the Public Works Department was authorized to purchase Vehicles, Equipment, and Computer Equipment; and WHEREAS, the cost of the Pavement Management Software has been expanded to include additional infrastructure assets; and WHEREAS, due to the cost of Vehicles and Equipment, Public Works was not able to find equipment within the price range, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. Funds in Project No. HUAN04 in the amount of $43,000 may be used for the purchase of software and the data services for implementation of the expanded Public Works Department Pavement Management System. SECTION 2. This Resolution shall become effective upon final passage and approval. INTRODUCED: May 14, 2012 BY: Sandy Daff COUNCIL PERSON