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HomeMy WebLinkAbout12389RESOLUTION NO. 12389 A RESOLUTION APPROVING THE ACQUISITION OF MAINTENANCE EQUIPMENT AND WIRELESS NETWORK EQUIPMENT FOR THE PARKS AND RECREATION DEPARTMENT, HONOR FARM PROPERTIES AND INFORMATION TECHNOLOGY DEPARTMENT AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SEVERAL PURCHASE AGREEMENTS FOR SAME WHEREAS, the City has partnered with the City of Tucson, AZ to utilize a national cooperative purchasing agreement with the National Intergovernmental Purchasing Alliance and the TORO Company to acquire new grounds maintenance equipment; and WHEREAS, proposals for other desired maintenance equipment have been solicited, received, evaluated and the best proposals selected; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. A bid award for the purchase of ground maintenance equipment for Parks Department, (“Equipment”) for a purchase price not to exceed $1,037,062.43, is hereby made to L.L. Johnson Distributing Company, Inc., a Colorado corporation, subject to (a) execution of a definitive Purchase Agreement in substantially the form attached hereto ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 2. A bid award for the purchase of one (1) specialized Race Track Preparation Equipment with Kubota Tractor, (“Equipment”) for a purchase price not to exceed $125,450.00, is hereby made to JSL Vehicle Group Master Distributor, LLC, a Colorado limited liability company, subject to (a) execution of a definitive Purchase Agreement in substantially the form attached hereto ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 3. A bid award for the purchase of one (1) 2012 Highway-style Road Broom, (“Equipment”) for a purchase price not to exceed $21,670.00, is hereby made to Wagner Rents, Inc. of Pueblo, a Colorado Corporation, subject to (a) execution of a definitive Purchase Agreement in substantially the form attached hereto ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 4. A bid award for the purchase of one (1) new 2012 ¾ ton Crew Cab Pickup, (“Equipment”) for a purchase price not to exceed $22,050.00, is hereby made to Faricy Ford Lincoln, Inc., a Colorado Corporation, subject to (a) execution of a definitive Purchase Agreement in substantially the form attached hereto ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 5. A bid award for the purchase of three (3) 2012 Yamaha YDRA four-passenger golf cars with fold down seat, (“Equipment”) for a purchase price of $5,555.00 each and not to exceed a total of $16,665.00, is hereby made to Masek Rocky Mountain Distribution, Inc. a Delaware corporation d/b/a Golf Cars of Colorado, subject to (a) execution of a definitive Purchase Agreement in substantially the form attached hereto ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 6. A bid award for the purchase and installation of two (2) ethernet routing switches and five (5) wireless access points, three (3) VoIP phones, and one (1) year of annual equipment maintenance (“Equipment”) for a purchase price not to exceed $24,207.92, is hereby made to West-Tech Communications, Inc., a Colorado corporation, subject to (a) execution of a definitive Purchase Agreement in substantially the form attached hereto ("Purchase Agreement"), and (b) approval of a lease purchase agreement relating to the Equipment by separate Resolution. SECTION 7. Upon approval of the final Purchase Agreements as to form by the City Attorney, and upon approval of a Resolution approving lease purchase financing, the Purchasing Agent is hereby authorized to execute said Purchase Agreements for and on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest same. SECTION 8 This Resolution shall become effective upon final approval and passage. INTRODUCED: April 23, 2012 BY: Steve Nawrocki COUNCIL PERSON Background Paper for Proposed RESOLUTION DATE: AGENDA ITEM # M-2 April 23, 2012 DEPARTMENT: Parks and Recreation Department Creighton Wright, Director Information Technology Department Lori Pinz, Director Finance Department Sam Azad, Director TITLE A RESOLUTION APPROVING THE ACQUISITION OF MAINTENANCE EQUIPMENT AND WIRELESS NETWORK EQUIPMENT FOR THE PARKS AND RECREATION DEPARTMENT, HONOR FARM PROPERTIES AND INFORMATION TECHNOLOGY DEPARTMENT AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE SEVERAL PURCHASE AGREEMENTS FOR SAME ISSUE Should City Council approve the purchase of grounds maintenance equipment for the Parks and Recreation Department, Honor Farm Enterprise, and wireless network equipment, and the installation and equipment for network and computer connectivity access to the Honor Farm properties? RECOMMENDATION Approval of the Resolution. BACKGROUND This Resolution would approve the acquisition of grounds and facility maintenance equipment manufactured by the TORO Company and distributed through L.L. Johnson Distributing Company of Denver, Colorado; JSL Vehicle Group Master Distributor, LLC of Morrison, Colorado; Wagner Rents of Pueblo, Colorado; Faricy Ford Lincoln, Inc. of Canon City, Colorado; Masek Golf Cars of Colorado; and West-Tech Communications of Pueblo, Colorado. In 2007, the City of Tucson, AZ established a national cooperative purchasing agreement for grounds maintenance equipment with the National Intergovernmental Purchasing Alliance and the TORO Company. Rather than having to go out for a competitive bid for this equipment, the City and the Golf Course Enterprise has partnered with a Colorado TORO distributor, L.L. Johnson, to take advantage of this cooperative agreement. The Parks Department will be lease/purchasing fourteen new mowers, two utility vehicles, two core aerators, one spike aerator, one slice aerator, two infield utility vehicles, and three tractors with attachments. The total cost for this equipment is $1,037,062.43. A request for proposals was issued for the remaining desired maintenance equipment that could not be included on the national cooperative purchasing agreement between NIPA and TORO and the best proposals were selected. The City, for its Honor Farm Enterprise will be lease/purchasing one track rubber machine with 100 HP tractor, one street broom, one ¾ ton pickup, and three golf carts. The total cost for this equipment is $185,835.00. In addition to the maintenance equipment, wireless connectivity installation and equipment, including network switches and wireless access points, will be added to the Honor Farm Enterprise which is a requirement to host national events at the Pueblo Motorsports Park. This connectivity will place the Motorsports Park onto the City’s network providing access to data, e-mail internet services, and the City’s phone system. The Information Technology Department has partnered with Parks and Recreation to deliver city technology services via this wireless access. The total cost for the wireless connectivity is $24,207.92. This Resolution is presented for City Council consideration concurrently with a separate Resolution for the lease/purchase of this equipment. FINANCIAL IMPACT The lease purchase of the equipment is contingent upon the approval, execution and funding of the Lease Purchase Agreement, Schedule No. 4 between Pueblo, a Municipal Corporation and SunTrust Equipment Finance and Leasing Corp. Lease payments, operation, and maintenance of this equipment will be an ongoing operating expense of the Parks Operations Division (6020) and Honor Farm Enterprise and sufficient funds are to be budgeted to cover lease payments over the five year repayment period.