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HomeMy WebLinkAbout12322 RESOLUTION NO. 12322 A RESOLUTION APPROVING AN AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND JR ENGINEERING IN THE AMOUNT OF $39,860 RELATED TO PROJECT NO. 11-101 (PL0804), STE M086- 053, (16810), 1ST STREET & SANTA FE AVENUE STREETSCAPE AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Agreement for Professional Engineering Services by and between the City of Pueblo, a Municipal Corporation, and JR Engineering relating to Project No.11-101 st (PL0804), STE M086-053, (16810), 1 Street & Santa Fe Avenue Streetscape, a true copy of which is attached hereto, after having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of City Council is hereby authorized to execute the Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City thereto and attest same. SECTION 3. Funds in the amount of $39,860 shall be expended from Project No. 11-101 st (PL0804), STE M086-053, (16810), 1 Street & Santa Fe Avenue Streetscape. INTRODUCED: February 27, 2012 BY: Judy Weaver COUNCIL PERSON Background Paper for Proposed R ESOLUTION DATE: February 27, 2012 AGENDA ITEM # M-5 DEPARTMENT: PUBLIC WORKS EARL WILKINSON, P.E. - DIRECTOR TITLE A RESOLUTION APPROVING AN AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND JR ENGINEERING IN THE AMOUNT OF $39,860 RELATED TO PROJECT NO. 11-101 (PL0804), STE M086-053, (16810), 1ST STREET & SANTA FE AVENUE STREETSCAPE AND AUTHORIZING THE PRESIDENT OF THE CITY COUNCIL TO EXECUTE SAME ISSUE Should the City Council approve an agreement with JR Engineering, Inc. for professional services related to Project No. 11-101 (PL0804), STE M086-053, (16810), st 1 Street & Santa Fe Avenue Streetscape? RECOMMENDATION Approval of Resolution. BACKGROUND The City of Pueblo received a Transportation Enhancement Grant for streetscape st improvements at the intersection of 1 Street and Santa Fe Avenue. In general, the project involves the design of roadway and streetscape improvements at the st intersection of Santa Fe Avenue and 1 Street; north to 2nd Street and south to Hector Garcia Place, to include curb & gutter, urban storm drainage, sidewalks, storm drainage inlets, traffic signals, decorative paving, landscaping, gateway feature amenities, pedestrian lighting and enhanced pedestrian crossings. FINANCIAL IMPACT Funds in the amount of $39,860 shall be expended from Project No.11-101 (PL0804), st STE M086-053, (16810), 1 Street & Santa Fe Avenue Streetscape. THIRD AMENDMENT TO AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES This Third amendment to Agreement for Professional Engineering Services ("Third Amendment") is executed to be effective as ofJanuary 21,2020 by and between the City of Pueblo, Colorado, a Colorado municipal corporation ("Owner") and JR Engineering, LLC a professional engineering firm and Colorado limited liability company ("Engineer"). WHEREAS, Owner and Engineer entered into that certain agreement for professional engineering services dated February 27, 2012 (the "Agreement"); and WHEREAS, Owner and Engineer entered into a First Amendment to the Agreement dated February 1 1, 2019. Nunc pro tunc effective February 10, 2017 ("First Amendment"); and WHEREAS, Owner and Engineer entered into a Second Amendment to the Agreement dated February 25, 2019. ("Second Amendment"); and WHEREAS, Owner and Engineer desire to modify the Agreement, the First Amendment, the Second Amendment and Third Amendment pursuant to the provisions set forth herein. NOW, THEREFORE, in consideration of the foregoing premises, the mutual promises set forth herein and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, Owner and Engineer hereby agree to the following: AGREEMENT 1. Scope of Services and Cost of Services. Engineer shall render certain engineering and related services for Owner in connection with City Project No. 11-101, STE M086-053 (16810) 1st Street and Santa Fe Avenue Streetscape, in accordance with Amendment #3, dated January 15, 2020 attached hereto and incorporated herein by this reference. 2. Successors and Assigns. This Third Amendment shall be binding upon and inure to the benefit of the parties hereto and their respective successors and assigns. 3. Ratification. Except as expressly stated herein the Agreement, the First Amendment and the Second Amendment shall remain in full force and effect. If there is any conflict between the Agreement, or the First Amendment and the Second Amendment and the terms of this Third Amendment, the terms of this Third Amendment shall control. 4. Counterparts. This Third Amendment may be executed in one or more counterparts, each of which shall be deemed an original and all of which shall constitute one and the same document with the same effect as if all parties had signed the same original. The parties further agree that transmission of this Third Amendment by telecopy or via email in a PDF format shall be deemed transmission of the original Third Amendment for all purposes. 1 IN WITNESS WHEREOF, the parties to this Third Amendment have set forth their hand, to be effective as of the effective date. OWNER City of Pueblo, Colorado a Colorado municipal corporation By: ;�� Name: Nicholas A. radisar Title: Mayor Attested b . Ji, A -Actinng City Clerk Approved as to form: Name: Daniel C. Kogovsek Title: City Attorney ENGINEER: JR Engineering, LLC a Colorado limited liability company By: Name: F am , BE, Pyr Title: Project Manager 2 IR ENGINEERING January 15, 2020 Mr. William J. Zwick, PLA,ASLA City of Pueblo Planning and Community Development 211 East D Street Pueblo,CO 81003 RE: City Center Drive and Santa Fe Avenue Streetscape JR Engineering Project#25044.01 Amendment#3 to Agreement Dated February 27, 2012 for Project 11-101 Dear Mr.Zwick: appreciates the opportunity to provide you this amendment for additional services related to the City Center Drive and Santa Fe Avenue Streetscape project. Based on previous meetings and discussions with the City of Pueblo (the City), plans to utilize the following Scope of Services to help the City of Pueblo successfully complete construction of the project: BIDDING PHASE: During the bidding process, provided the following services: o attended the pre-bid meeting; o attended one progress meeting with the City; o attended phone conferences with the City; o - addressed City comments on the plans and specifications; and o answered bidder questions, provided clarifications to plans and specifications, and assisted with preparation of addendums. These tasks were already completed, and is requesting authorization from the City to send an invoice for the work. will also assist the City with updating and plans and quantities for re-bidding the project. The updates will be based on the City's red lines from 1/10/2020. CONSTRUCTION ADMINISTRATION: '_. will assist the City during the construction phase of the City Center Drive and Santa Fe Avenue Streetscape project. Specific services to be performed by are as follows: Pre-Construction Meetings: personnel will attend the pre-construction meeting with the Contractor, surveyor, and the geotechnical engineer for this project. The pre-construction meeting shall include discussion of the following: Clarification of any items in the plans or specifications; Exchange names and phone numbers of contact personnel; Request and review the construction schedule provided by the Contractor; Request and review all work safety and construction traffic control plans; Establish a process for requesting information and responding to such requests; and Any other special construction conditions will be clarified. 7200 South Alton Way,Suite C400 Centennial,CO 80112 303-740-9393•Fax:303-721-9019•www.jrengineering.com City of Pueblo, City Center and Santa Fe Streetscape Page 2 Amendment#3 to Agreement Dated 2/27/12 for Project 11-101 January 15,2020 Construction Progress Meetings: personnel will attend two (2) progress meetings with the Contractor, geotechnical engineer, and the surveyor. These meetings shall address: ➢ Project Coordination; • Construction issues that need to be resolved; i► Work completed since the last meeting; ✓ Problems encountered and recommended solutions; ✓ Review of alternatives; fr Anticipated delays and late activities; i- Activities required by the next progress meeting; and r Discuss and update the schedule and revise as necessary. Shop Drawing Review/Respond to RFI's: personnel will review any necessary shop drawings, material submittals, or traffic control plans submitted by the contractor for general compliance with the design concept. 1,- will also coordinate with applicable parties (City of Pueblo, CDOT, utilities, and designers) and prepare a written response to the Contractor's Request for Information. We will maintain a shop drawing and RFI log during construction. Construction Observation: will visit the project at appropriate intervals to observe the progress of the work and inspect the work for general conformance to the construction documents. will also give opinions and suggestions for resolutions based on the observations regarding defects or deficiencies in the Contractor's work and with compliance with the drawings, specifications, and design concepts. Assumed four(4)site visits at three(3) hours per visit. Construction Design and Field Change Notices: shall serve as liaison between the City and the Contractor in providing interpretation of the construction documents, transmitting clarifications and resolving field conflicts. As needed, ;i personnel will prepare and issue Design Change Notices or Field Change Notices during construction. We will also maintain an updated plan set at all times. OPTIONAL SERVICES: JP c.01-:0:,,,00J,' can provide the following service if necessary but are not included in the scope of work in this proposal. Pay Request Review: personnel will review and approve pay requests forwarded from the Contractor. P will forward the application for payment along with a recommendation for approval to the City. i. , review shall be for the purpose of providing a general review of the payment request. can also review and verify the quantities of work performed during the pay request period. Change Order Request Review: can provide documentation and administer the processing of change orders, including change orders for extension of construction time. Evaluate the cost and scheduling aspects of all change orders and, where necessary, negotiate with the Contractor to obtain a fair price for the work. Said negotiation shall be subject to the approval of the City. Review of Reports,Cut Sheets,and Tests: can receive certifications of material compliance,field tests, daily construction reports, survey cut sheets and approvals. We will review the QA/QC documentation reports for general conformance with applicable specifications and transmit them to the City of Pueblo. can also prepare and distribute monthly progress reports to the City of the general construction progress. REIMBURSABLE EXPENSES: has estimated within this proposal an estimated budget for Reimbursable Expenses, which includes reproduction of plans, vehicle mileage, and miscellaneous delivery costs. These expenses will be reimbursed on a time and materials basis and the client will be notified prior to the estimated budget 7200 South Alton Way,Suite C400 Centennial,CO 80112 mo,D JRENGINEERING 303-740-9393•Fax:303-721-9019•www.jrengineering.com City of Pueblo, City Center and Santa Fe Streetscape Page 3 Amendment#3 to Agreement Dated 2/27/12 for Project 11-101 January 15, 2020 being exceeded. COST OF SERVICES: !, f.f _,__£ will perform the work scope described herein for a time and materials not to exceed fee of $14,040. The project will be billed as time and materials not to exceed cost. A Fee Schedule and Resource Allocation chart has been included that provide more detail of the man hour break-down for each individual task. Thank you again for the opportunity to provide these services. If additional information or clarification is needed to support our submittal, please do not hesitate to contact us. Respectfully submitted, %rPE P OT E Project Manager Ph: (303) 267-6183 Email: efarneyCajrengineerinq.com Enclosure: Fee Schedule Acceptance: William J. Zwick, PLA,ASLA Capital Project Manager Ph: (719)553-2246 Email: bzwick@pueblo.us 7200 South Alton Way,Suite C400 Centennial,CO 80112 -N.. . IR ENGINEERING 303-740-9393•Fax:303-721-9019•www.jrengineering.com ��- City of Pueblo Page 4 City Center Dr Santa Fe Ave Streetscape Fee Schedule&Resource Allocation City of Pueblo Construction Services for City Center Dr and Santa Fe Ave Streetscape Sub- Direct Consultant Expense Construction Totals TASKS WORK ITEM Manager/ Project Engineer/ Project Lead Group Lead Engineer/ Surveyor Surveyor $160 $145 $130 $115 L.S. L.S. 1500 Bidding Phase Address City and Contractor Comments on Bid Documents 4.0 4.0 12.0 $2,540 Meetings and Coordination with City 3.0 $480 Update Plans and Quantities for Re-bidding 2.0 4.0 16.0 $2,680 Subtotal $5,700 1600 Construction Administration Attend Pre-Construction Meeting 4.0 $640 Attend Construction Progress Meetings(Assumed 2 Meetings) 4.0 4.0 $1,160 Shop Drawing Review and Respond to BFI's 4.0 16.0 $2,720 Construction Observation(Assumed 4 Site Visits at 3 Hours per Visit) 12.0 $1,560 Prepare Construction Design and Field Change Notices 2.0 4.0 8.0 $1,760 Subtotal $7,840 1700 Reimbursable Fees Vehicle Mileage $500 $500 Subtotal $500 Total: 23.0 44.0 36.0 $500 $14,040 .y JR ENGINEERING Hourly Rate Schedule Clerical $75 Construction Inspector I Survey Tech $95 Engineer I Surveyor I Construction Engineer $115 Project Engineer I Project Surveyor I Project Construction Engineer $130 Project Lead $145 Manager I Group Lead $160 Principal $185 Expert Witness $250 One-Man Survey $110 Two-Man Survey $155 Effective January 1, 2019 7200 South Alton Way,Suite C400 Centennial,CO 80112 IR. ENGINEERING 303-740-9393•Fax 303-721-9019•www.jrengineering.com ��