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HomeMy WebLinkAbout12291 RESOLUTION NO. 12291 A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND SENIOR RESOURCE DEVELOPMENT AGENCY, PUEBLO, INC., A COLORADO NONPROFIT CORPORATION (SRDA), AND TRANSFERRING FUNDS THEREFOR BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Agreement between the City of Pueblo, a Municipal Corporation, and Senior Resource Development Agency, Pueblo, Inc., a Colorado nonprofit corporation (“SRDA”), dated December 27, 2011, (“Agreement”) relating to operating, conducting, and coordinating a volunteer program on behalf of the City, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of City Council is hereby authorized to execute the Agreement in the name and on behalf of the City and the City Clerk is directed to affix the Seal of the City thereto and attest same. SECTION 3. Funds in the amount of $26,350 previously appropriated for in the FY 2012 Human Resources Department operating budget for the volunteer coordinator shall be transferred to the Parks and Recreation Department Operating budget. SECTION 4. Expenditures for this Agreement shall be paid from the Parks and Recreation Department FY 2012 budget. SECTION 5. This Resolution shall be effective upon passage and approval. INTRODUCED December 27, 2011 BY: Judy Weaver COUNCILPERSON Background Paper for Proposed RESOLUTION DATE: AGENDA ITEM # S-1 DECEMBER 27, 2011 DEPARTMENT: CITY MANAGER JERRY M. PACHECO PARKS AND RECREATION DIRECTOR – CREIGHTON WRIGHT TITLE: A RESOLUTION APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND SENIOR RESOURCE DEVELOPMENT AGENCY, PUEBLO, INC., A COLORADO NONPROFIT CORPORATION (SRDA), AND TRANSFERRING FUNDS THEREFOR ISSUE: Should the City Council approve an agreement between the City of Pueblo and SRDA to operate, conduct, and coordinate a volunteer program for the City and transfer funds from the FY 2012 Human Resources Department operating budget to the Parks and Recreation Department operating budget? RECOMMENDATION: Administration recommends approval of the Resolution. BACKGROUND: The City of Pueblo currently has an agreement with SRDA to operate, conduct, and coordinate a Volunteer Program on behalf of the City through the placement of volunteers in City departments. Because the scope of the Volunteer Program has grown substantially in that additional efforts are needed in the areas of neighborhood cleanups, code enforcement, parks/trail maintenance and public education, the position of Volunteer Coordinator has been increased from a part-time position to a full-time position. This Resolution would approve a new agreement between the City of Pueblo and SRDA effective January 1, 2012, reflecting said change. FINANCIAL IMPACT: The City Parks and Recreation Department will pay SRDA the sum of $53,523 as compensation for all services and activities to be performed in conjunction with this contract. Funds in the amount of $26,350 that were originally appropriated for in the FY 2012 Human Resources Department operating budget for this purpose shall be transferred to the Parks and Recreation Department operating budget. AN AGREEMENT BETWEEN THE CITY OF PUEBLO, A MUNICIPAL CORPORATION, AND SENIOR RESOURCE DEVELOPMENT AGENCY OF PUEBLO, INC. TO MANAGE A VOLUNTEER PROGRAM This Agreement ( "Agreement ") is entered into this 7 day of December, 2011, by and between the City of Pueblo, a Municipal Corporation, ( "City ") and Senior Resource Development Agency, Pueblo, Inc., a Colorado nonprofit corporation ( "SRDA "). RECITALS A. SRDA conducts and operates a volunteer program and represents that it is competent and qualified to conduct and operate a volunteer program for and on behalf of City, and B. City desires that SRDA conduct and operate a volunteer program for and on behalf of City upon the terms and conditions hereinafter set forth. In consideration of the foregoing recitals, and the terms, conditions set forth herein, the Parties agree as follows: TERMS AND CONDITIONS 1. TERMINATION OF PREVIOUS AGREEMENT. The parties previously entered into an Agreement dated November 22, 2010, which commenced January 1, 2011, and ends December 31, 2011, and was to be automatically renewed from year to year ( "Previous Agreement "). The parties hereby mutually stipulate to terminate the Previous Agreement and expressly waive any prior written notice or other procedures that may be required for termination of the Previous Agreement required under the Previous Agreement. 2. SRDA DUTIES. (a) SRDA will operate, conduct, and coordinate a volunteer program for City. SRDA will engage a full -time Volunteer Coordinator as an employee of SRDA under its supervision and control (Volunteer Coordinator). (b) SRDA, acting by and through its Volunteer Coordinator and in cooperation with the City's Parks & Recreation Department will: (1) Identify and submit to the City by January 31 St of each year, the annual goals and expectations for clean up events throughout the city and city parks for the following fiscal year, develop a schedule of events that includes at least one cleanup event in each of the four council districts of Pueblo, and recruit volunteers to implement the events. (2) Educate the public on the City's volunteer programs and cleanup programs under this Agreement to include providing, preparing, and executing marketing activities necessary to create awareness and success of the program. (3) Assist City departments with projects on an as- needed basis, including assistance in developing policies and procedures necessary for execution of a successful volunteer program. (4) Develop and manage an "Adopt a Park & Trails" Program. (5) Develop, recruit, and maintain volunteers to ensure programs such as the Kiddie Rides, Pools, Motorsports Park, and Ranger Program have trained volunteers to assist with program maintenance and development. (6) Assist the Streetscape Committee in the adoption of planters and other designated areas. (7) Develop, recruit, and maintain a volunteer group in conjunction with City's Volunteer Code Enforcement Program. (8) Complete all background checks, ensure the proper training has been provided, and familiarize volunteers with the functions and services he or she shall furnish before placement on any project. (9) Develop and maintain a volunteer retention plan, including volunteer recognition, on an ongoing basis. (10) Evaluate the volunteer program on a semiannual basis and report those findings to the City Manager semiannually. (11) Require every volunteer to sign the Acknowledgement, Assumption of Risk, Waiver, Release, Covenant Not to Sue, Indemnification, and Agreement attached and incorporated as Exhibit B. 3. COMPENSATION TO SRDA. As full compensation for all services and activities to be performed by SRDA under this Agreement during the initial term, City will pay SRDA the sum of $53,523 in twelve (12) equal monthly installments of $4,461.25, payable in advance, on the first day of each month under this Agreement, commencing January 1; 2012, and on the first day of each month thereafter. 4. CITY TO PROVIDE VEHICLE TO SRDA; SUBSTITUTION OF VEHICLE; MAINTENANCE, FUEL; INSURANCE; MATERIALS, SUPPLIES, & EQUIPMENT. (a) City shall provide a City owned motor vehicle to SRDA for the purpose of conducting SRDA's duties under this Agreement, including transporting the Volunteer Coordinator, screened and trained volunteers, and various tools and equipment to and from project sites. (b) City shall, in its sole and absolute discretion, select the vehicle to be provided to SRDA under this Agreement. City shall have the right, in its sole and absolute discretion, to substitute a different motor vehicle upon ten (10) days written notice to SRDA. (c) The vehicle selected by the City to be provided to SRDA under this Agreement is a 1982 %2 -Ton Chevy Pick Up, VIN #1GCDC14DOCJ127678, License Plate #465A31. (d) The motor vehicle provided to SRDA under this Agreement shall be serviced at the City Shops and fueled at the City fuel pumps. The City will pay the costs of fuel and servicing the vehicle. (e) City Parks and Recreation Department shall provide all materials, supplies, and equipment necessary to accomplish the terms set forth in Section 2 of this Agreement. This may include, but is not limited to, basic office supplies, technology resources, personal protective equipment for coordinator and volunteers, hand tools, and other project supplies as needed. (f) City shall provide liability insurance covering any tortious act or omission committed by the drivers of the motor vehicle provided to SRDA under this Agreement. (g) City shall provide liability insurance through CIRSA, naming the City and the volunteers as insured persons, covering any tortious act or omission committed by any volunteer during the time that any volunteer is performing any work on any project in which the volunteer has been placed under this Agreement. 5. STATUS OF VOLUNTEERS. The volunteers shall be the City's authorized volunteers within the meaning of C.R.S. §24- 10- 103(4)(a), covered by the Governmental Immunity Act, while working in any project in which they are placed under this Agreement. 6. TERM, RENEWAL, AND TERMINATION. (a) The initial term of this Agreement shall be one (1) year commencing January 1, 2012, and ending December 31, 2012. (b) This Agreement shall be automatically renewed for successive one (1) year terms unless either party terminates the Agreement as provided in this Section. (c) Either party may terminate this Agreement at any time, without cause or liability, by giving to the other party thirty (30) days prior written notice specifying the date of termination. 7. INSURANCE AND CERTIFICATES OF INSURANCE (a) SRDA shall maintain at its expense during the term of this Agreement, for a period of one (1) year thereafter, and for so long as any claim or litigation concerning any act or omission within the scope of this Agreement is pending, workers' compensation insurance on its employees, including but not limited to the Volunteer Coordinator, as required by state law. (b) Within ten (10) days after this Agreement is signed, and again by no later than January of each new calendar year under this Agreement, SRDA shall provide City with Certificates of Insurance showing evidence of the insurance coverage required in this 'Section. 8. EQUAL EMPLOYMENT OPPORTUNITY. In connection with the performance of this Agreement, SRDA shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, disability, or age. SRDA shall endeavor to insure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, national origin, disability, or age. 9. STATE - IMPOSED MANDATES PROHIBITING ILLEGAL ALIENS FROM PERFORMING WORK. (a) At or prior to the time for execution of this Agreement, SRDA shall submit to the Purchasing Agent of City its certification that it does not knowingly employ or contract with an illegal alien who will perform work under this Agreement and that SRDA will participate in either the "E-Verify Program" created in Public Law 208, 104 Congress, as amended and expanded in Public Law 156, 108 Congress, as amended, that is administered by the United States Department of Homeland Security or the "Department Program" established pursuant to §8- 17.5- 102(5)(c) C.R.S. that is administered by the Colorado Department of Labor and Employment in order to confirm the employment eligibility of all employees who are newly hired for employment to perform work under this Agreement. (b) SRDA shall not: (1) Knowingly employ or contract with an illegal alien to perform work under this Agreement; (2) Enter into a contract with a subcontractor who fails to certify to SRDA that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Agreement. (c) The following state - imposed requirements apply to this Agreement: (1) SRDA shall have confirmed the employment eligibility of all employees who are newly hired for employment to perform work under this Agreement through participation in either the E -Verify Program or Department Program. (2) SRDA is prohibited from using either the E -Verify Program or Department Program procedures to undertake pre - employment screening of job applicants while this Agreement is being performed. (3) If SRDA obtains actual knowledge that a subcontractor performing work under this Agreement knowingly employs or contracts with an illegal alien, SRDA shall be required to: (a) Notify the subcontractor and City within three (3) days that SRDA has actual knowledge that a subcontractor is employing or contracting with an illegal alien; and (b) Terminate the subcontract with the subcontractor if within three (3) days of receiving the required notice pursuant to subparagraph (c)(3)(a) above if the subcontractor does not stop employing or contracting with the illegal alien; except that SRDA shall not terminate the contract with the subcontractor if the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien. (4) SRDA is required to comply with any reasonable request by the Colorado Department of Labor and Employment ( "CDLE ") made in the course of an investigation that CDLE is undertaking pursuant to its authority under §8- 17.5 - 102(5), C.R.S. (d) Violation of this Section by SRDA shall constitute a breach of contract and grounds for termination. In the event of such termination, SRDA shall be liable for City's actual and consequential damages. (e) As used in this Section 9, the term "subcontractor" shall mean any subcontractor rendering services within the scope of this Agreement. 10. PERA LIABILITY. SRDA shall reimburse the City for the full amount of any employer contribution required to be paid by the City of Pueblo to the Public Employees' Retirement Association ( "PERA ") for salary or other compensation paid to a PERA retiree performing contracted services for the City under this Agreement. The SRDA shall fill out the questionnaire attached as Exhibit A and submit the completed form to Client as part of the signed Agreement. 11. NOTICES. Any notice, demand, or request provided in this Agreement shall be in writing and sent by certified mail, return receipt requested, to the other Party at the addresses listed below or at such other address as each party may provide the other by notice as provided in this section. Such notice shall be deemed to have been given when deposited in the regular United States mail: If to City: City Manager, City of Pueblo One City Hall Place Pueblo, CO 81003 With an additional copy to: City Attorney, City of Pueblo 503 N. Main St., Suite 203 Pueblo, CO 81003 If to SRDA: Chairman of the Board, SRDA 230 N. Union Avenue Pueblo, CO 81003 12. RELATIONSHIP. Nothing in this Agreement is intended to, or shall be deemed to constitute, a partnership or joint venture between the Parties, or to create any agency or partner relationship between the Parties. Neither Party shall hold itself out as a partner, joint venture, agent, or representative of the other under this Agreement. 13. ADDITIONAL DOCUMENTS OR ACTION. The Parties agree to execute any additional documents or take any additional action that may be necessary to carry out this Agreement. 14. ASSIGNMENT. This Agreement shall not be assigned by SRDA without the prior written consent of the City, which consent may be granted, denied, or conditioned in City's sole and absolute discretion. 15. FORCE MAJEURE. Any delays in or failure of performance by any party of its obligations under this Agreement shall be excused if such delays or failure are a result of acts of God, fires, floods, storms, lightning strikes, labor strikes, labor disputes, accidents, regulations or orders of civil or military authorities, shortages of labor or materials, or other causes, similar or dissimilar, which are beyond the control of such party. 16. BINDING EFFECT. This Agreement shall inure to the benefit of, and be binding upon, the Parties, their respective legal representatives, successors, and assigns; provided, however, that nothing in this paragraph shall be construed to permit the assignment of this Agreement except as otherwise expressly authorized herein. 17. SECTION CAPTIONS. The captions of the Sections in this Agreement are set forth only for the convenience and reference of the Parties and are not intended in any way to define, limit, or describe the scope or intent of this Agreement. 18. INTEGRATION, SEVERABILITY, AMENDMENT, AND COUNTERPARTS. This Agreement represents the entire agreement between the Parties and supersedes all prior discussions and written agreements or understandings. This Agreement may be amended only by an instrument in writing signed by the Parties. If any provision of this Agreement is held invalid or unenforceable, no other provision shall be affected by such holding, and all of the remaining provisions of this Agreement shall continue in full force and effect. This Agreement may be executed in multiple counterparts, each of which shall be deemed an original, and all of which together constitute one and the same agreement. 19. NO THIRD PARTY BENEFICIARIES; NO WAIVER OF IMMUNITIES. Nothing in this Agreement is intended, nor should it be construed, to create any rights, claims, or benefits or assume any liability for or on behalf of any third party, or to waive any immunities or limitations conferred under federal or state law, including but not limited to the Colorado Governmental Immunity Act, § 24 -10 -101 et seq., C.R.S. 20. WAIVER OF BREACH. A waiver by any party to this Agreement of the breach of any term or provision of this Agreement shall not operate or be construed as a waiver of any subsequent breach by either party. 21. GOVERNING LAW AND VENUE. This Agreement shall be governed by the laws of the State of Colorado. Venue for any action arising under this Agreement or for the enforcement of this Agreement shall be in a state court with jurisdiction located in Pueblo County, Colorado. 22. NO MULTI -YEAR FISCAL OBLIGATIONS ON CITY. Nothing herein shall be deemed to create an ongoing financial obligation of City. This Agreement is expressly made subject to the limitations of the Colorado Constitution. Nothing herein shall constitute, nor deemed to constitute, the creation of a debt or multi -year fiscal obligation or an obligation of future appropriations by the City Council of Pueblo, contrary to Article X, § 20 Colorado Constitution or any other constitutional, statutory, or charter debt limitation. Notwithstanding any other provision of this Agreement, with respect to any financial obligation of the City which may arise under this Agreement in any fiscal year after 2010, in the event the budget or other means of appropriations for any such year fails to provide funds in sufficient amounts to discharge such obligation, such failure shall not constitute a default or breach of this Agreement, including any sub - agreement, attachment, schedule, or exhibit thereto, by the City. 23. CERTAIN PROVISIONS SURVIVE EXPIRATION OF TERM AND TERMINATION. The provisions of this Agreement pertaining to insurance, indemnification, payments to the City, and liability shall survive the expiration of the term of this Agreement and termination of this Agreement and continue in effect for a period of five years following the termination of this Agreement and for such further time as it may take to completely and finally negotiate, settle, or litigate any claim or suit concerning the same. 24. AUTHORITY OF SIGNERS. Each person signing this Agreement on behalf of a party represents and warrants that he or she has the requisite power and authority to enter into, execute, and deliver this Agreement on behalf of such party and that this Agreement is a valid and legally binding obligation of such party enforceable against it in accordance with its terms. Executed this /4? A day of December 2011. SENIOR RESOURCE DEVELOPMENT PUEBLO, A MUNICIPAL AGENCY, PUEBLO INC. CORP TI N 4 By ' By Chaff an of the B1k d Presi • ent I f the City Council Attest: Attest: Secretary.. City Jerk Approved as to form: City Attorne EXHIBIT A COLORADO PUBLIC EMPLOYEES RETIREMENT ASSOCIATION SUPPLEMENTAL QUESTIONNAIRE TO BE ANSWERED BY ANY BUSINESS PERFORMING SERVICES FOR THE CITY OF PUEBLO Pursuant to section 24- 51- 1101(2), C.R.S., salary or other compensation from the employment, engagement, retention or other use of a person receiving retirement benefits (Retiree) through the Colorado Public Employees Retirement Association (PERA) in an individual capacity or of any entity owned or operated by a PERA Retiree or an affiliated party by the City of Pueblo to perform any service as an employee, contract employee, consultant, independent contractor, or through other arrangements, is subject to employer contributions to PERA by the City of Pueblo. Therefore, as a condition of contracting for services with the City of Pueblo, this document must be completed, signed and returned to the City of Pueblo: (a) Are you, or do you employ or engage in any capacity, including an independent contractor, a PERA Retiree who will perform any services for the City of Pueblo? Yes, No )(. (Must sign below whether you answer "yes" or "no") (b) If you answered "yes" to (a) above, please answer the following question: Are you 1) an individual, 2) sole proprietor or partnership, or 3) a business or company owned or operated by a PERA Retiree or an affiliated ply? Yes , No . If you answered "yes" please state which of the above listed entities (1, 2, or 3) best describes your business: (c) If you answered "yes" to both (a) and (b), please provide the name, address and social security number of each such PERA Retiree. Name Name Address Address Social Security Number Social Security Number (If more than two, please attach a supplemental list) If you answered "yes" to both (a) and (b), you agree to reimburse the City of Pueblo for any employer contribution required to be paid by the City of Pueblo to PERA for salary or other compensation paid to you as a PERA Retiree or paid to any employee or independent contractor of yours who is a PERA Retiree performing services for the City of Pueblo. You further authorize the City of Pueblo to deduct and withhold all such contributions from any moneys due or payable to you by the City of Pueblo under any current or future contract or other arrangement for services between you and the City of Pueblo. Failure to accurately complete, sign and return this document to the City of Pueblo may result in your being denied the privilege of doing business with the City of Pueblo. Signed De cember 13, , 2011 • B /7L � c , r 4 4 0 - Name: Gene Montoya Title: Deputy Director For purposes of responding to question (b) above, an "affiliated party" includes (1) any person who is the named beneficiary or cobeneficiary on the PERA account of the PERA Retiree; (2) any person who is a relative of the PERA Retiree by blood or adoption to and including parents, siblings, half- siblings, children, and grandchildren; (3) any person who is a relative of the PERA Retiree by marriage to and including spouse, spouse's parents, stepparents, stepchildren, stepsiblings, and spouse's siblings; and (4) any person or entity with whom the PERA Retiree has an agreement to share or otherwise profit from the performance of services for the City of Pueblo by the PERA Retiree other than the PERA Retiree's regular salary or compensation. EXHIBIT B ACKNOWLEDGEMENT, ASSUMPTION OF RISK, WAIVER, RELEASE, COVENANT NOT TO SUE, INDEMNIFICATION, AND AGREEMENT In consideration of the City of Pueblo ( "City ") and Senior Resource Development Agency ( "SRDA ") permitting Volunteer to participate in the Volunteer Program, Volunteer acknowledges and agrees as follows: 1. I am required to comply with all laws, rules, regulations and policies of the Volunteer Program. 2. I understand that I am not covered by Worker's Compensation Insurance or any other insurance carried by the City, SRDA, or the Volunteer Program. 3. The activities related to the Volunteer Program, Volunteer's presence in buildings, properties, and vehicles owned or operated by the City or SRDA ( "Facilities ") and Volunteer's presence in the field and in assigned work places all involve a risk of serious physical injury, death, psychological injury, and property damage or loss to Volunteer from various sources, including but not limited to slipping, tripping, falling, assault, battery, attacks by domesticated and wild animals, automobile collisions, theft, theft from vehicles, witnessing assaults and injuries to other persons, and many other sources. 4. The City, SRDA, and their officers, employees, agents, and independent contractors, ( "Released Parties ") make no representations, promises or guarantees as to the quality, standard, safety, or fitness of their Facilities or the locations in the field or in assigned work places where Volunteer Program activities occur, for any purpose whatsoever, including but not limited to walking, driving motor vehicles, parking, observing, or other Volunteer Program activities. 5. The Released Parties make no representations, promises or guarantees as to the availability, sufficiency, quantity, quality, standard, or fitness of any safety measures that may or may not be present at the Facilities, in the field, or in assigned work places, including but not limited to snow clearing, salting, and sanding of parking lots and sidewalks, traffic controls and parking lines, instruction, equipment, supervision, first aid, or other personnel and devices to promote safety, prevent injuries, or treat injuries. 6. The Released Parties do not assume or undertake any duty of care or safety toward Volunteer, including but not limited to any duty to prevent injury, death, or property damage or loss to Volunteer or to make the Facilities, any location in the field, or in assigned work places reasonably safe for Volunteer's presence, use or activities. The Released Parties expressly disclaim any such duty. Volunteer is solely responsible for his or her own safety and care. 7. Volunteer freely and voluntarily assumes the risks of being present in the Facilities, being present in the field and in assigned work places, and participating in the Volunteer Program activities, and assumes full and sole responsibility for any physical injuries, psychological injuries, death, or property damage or loss to Volunteer that may result from Volunteer's presence in the Facilities, presence in the field, or participation in Volunteer Program activities. 8. Volunteer shall remove himself or herself from any persons, activities, situations, or objects that Volunteer perceives or believes to be dangerous. Volunteer shall comply with the rules of each Facility, the Volunteer Program, and any instructions given to Volunteer by any Volunteer Program staff. Volunteer shall take precautions for his or her own safety based upon and any warnings given to Volunteer. 9. Volunteer forever releases and waives any and all claims, known and unknown, presently existing or arising in the future, and any suit or action in law or equity against the Released Parties in any court or tribunal, based on contract, tort, statute, violation of civil rights, or any other legal theory, for any physical injury, psychological injury, death, or property damage or loss that Volunteer may suffer, related to or caused by the Released Parties, other persons, the Facilities, or any object, thing, or activity in any Facilities or in the field, or in assigned work places, in any way arising from or related to the Volunteer Program. 10. Volunteer shall not file, pursue or prosecute any suit, action or proceeding, in law or in equity, in any court or tribunal, against the Released Parties, based on contract, tort, statute, violation of civil rights, or any other legal theory, for any physical injury, psychological injury, death, or property damage or loss that Volunteer may suffer related to or caused by the Released Parties, other persons, the Facilities, or any object, thing, or activity in the Facilities, in the field, in assigned work places, or in any way arising from or related to the Volunteer Program. 11. Volunteer shall indemnify, defend and hold harmless the Released Parties against any liability for any damages, attorneys fees, and restitution that may be imposed by any court or tribunal in any suit, action or proceeding in law or equity filed by any person or entity based on contract, tort, statute, violation of civil rights, or any other legal theory, for any physical injury, psychological injury, death, or property damage or loss that Volunteer may suffer, related to or caused by the Released Parties, other persons, the Facilities, or any object, thing, or activity in the Facilities, in the field, and in assigned work places in any way arising from or related to the Volunteer Program. 12. This Acknowledgement, Assumption of Risk, Waiver, Release, Covenant Not to Sue, Indemnification, and Agreement shall be binding on Volunteer and his or her heirs, personal representatives, executors, assigns, guardians, conservators, next friend, and attorneys. I HAVE READ THE FOREGOING ACKNOWLEDGEMENT, ASSUMPTION OF RISK, WAIVER, RELEASE, COVENANT NOT TO SUE, INDEMNIFICATION, AND AGREEMENT. I UNDERSTAND ITS TERMS AND THAT I HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT. I SIGN THIS AGREEMENT VOLUNTARILY AND WITHOUT ANY COERCION OR INDUCEMENT OTHER THAN THE CONSIDERATION STATED IN THE AGREEMENT. VOLUNTEER'S NAME (PLEASE PRINT) VOLUNTEER'S AGE VOLUNTEER'S SIGNATURE DATE SIGNED SENIOR RESOURCE DEVELOPMENT -SRDA AGENCY PUEBLO, INC. N,, ';'>�' 'I .,,+ = 3 °y 230 N. Union Avenue • Pueblo, CO 81003 • (719) 545 -8900 JOB DESCRIPTION POSITION TITLE: CITY VOLUNTEER COORDINATOR REPORTS TO: SRDA EXECUTIVE DIRECTOR SUMMARY: THE CITY COORDINATOR IS RESPONSIBLE FOR THE OVERSIGHT OF THE CITY VOLUNTEER PROGRAM. THIS POSITION IS CONSIDERED A STAFF MEMBER UNDER THE PUEBLO VOLUNTEER CENTER AND WILL SHARE INFORMATION IN ORDER TO MEET THE MISSION OF THE PUEBLO VOLUNTEER CENTER. DUTIES & RESPONSIBILITIES 1. Identify and submit to the City by January 31s of each year, the annual goals and expectations for clean up events throughout the city and city parks, develop a schedule of clean up events that includes at least one clean up event in each of the four Council districts of Pueblo and recruit volunteers to implement the events. 2. Educate the public on the City's volunteer programs and cleanup programs by developing a PowerPoint presentation for the purpose of community education and volunteer recruitment. 3. Assist in the development of a volunteer webpage, brochures, posters, and other medial materials and distribute brochures. 4. Assist in the development of policies and procedures necessary for execution of a successful volunteer program. 5. Assist in the development of job descriptions and a set of interview questions for each volunteer position. 6. Create a training program manual and develop and implement a training program utilizing the manual to ensure all volunteer leaders have the tools necessary to train other volunteers under their supervision. 7. Complete a minimum of four (4) Parks and/or Trail cleanup projects each year. 8. Develop and manage an "Adopt a Park & Trails" Program. 9. Assist City departments with projects on an as- needed basis. 10. Assist the Streetscape Committee in the adoption of planters and other designated areas. 11. Develop, recruit, and maintain a volunteer group in conjunction with the City's Volunteer Code Enforcement Program. 12. Complete all background checks, ensure the proper training has been provided, and familiarize volunteers with the functions and services ye or she shall furnish before placement on any project. 13. Develop and maintain a volunteer retention plan, including volunteer recognition, on an on going basis. 14. Evaluate the volunteer program on a semiannual basis and report those findings to the City Manager, or designee, semiannually. 15. Require every volunteer to sign the Acknowledgement, Assumption of Risk, Waiver, Release, Covenant Not to Sue, Indemnification, and Agreement attached and Joseph H. Edwards Senior Center incorporated as Exhibit B of the Agreement between the City of Puebl p* — and SRDA. ��,�i� ti RF €C �W' 1 1 40 United Way "'' A United Way Agency JOB DESCRIPTION City Volunteer Coordinator Page — 2 - ESSENTIAL FUNCTIONS OF THE JOB 1. Individual must possess a valid driver's license, have access to a vehicle, and have an insurable driving record. 2. Must be capable of exerting 20 to 50 pounds of force occasionally and /or 10 to 25 pounds of force frequently and /or greater than negligible up to 10 pounds of force constantly to move objects. Please demand requirements are in excess of those for light work. 3. Computer knowledge of programs such as data bases, spread sheets, word, etc. Also, must be knowledgeable of Facebook, websites and other electronic communication. 4. Ability to do public speaking as well as good writing skills. EDUCATION: Bachelor's Degree in Social Work Behavioral Science Business Administration or a related field preferred but not required. AA Degree in related field required. EXPERIENCE: Preferred/one year of work with volunteers. APPLICANT NOTICE I understand the description of this job and the essential functions as given above. I also acknowledge the Executive director has designated this to be a safety sensitive position and as such given SRDA permission to do a pre - employment background check and seven year criminal history as stated in the SRDA Personnel Policy Manual. This organization reserves the right to revise or change job duties and responsibilities as the need arises. The job description does not constitute a written or implied contract of employment. This information has been adapted from guidelines established by the U.S. Department of Labor, Dictionary of Occupational Titles, and can be used to assure the safety and productivity required by helping more accurately match employee qualifications with job functions. APPROVED VA p RDA Executive Dire tor mployee Acicnowledg:. 4 1-nt AP Date: �/ L Date: \Z] 1 1 1 GM /ch 12/8/11