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HomeMy WebLinkAbout12276 RESOLUTION NO. 12276 A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $7,095 TO PARKER EXCAVATING, INC., FOR SANITARY SEWER POINT REPAIR AT EAST 12TH STREET AND ERIE AVENUE AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME WHEREAS, an emergency sanitary sewer repair was authorized by the Pueblo City Manager in accordance with Section 1-10-5 of the Pueblo Municipal Code, and; WHEREAS the point repair work was awarded to Parker Excavating, Inc. under the 2011-2012 multi-year point repair contract; BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. A contract to repair the sanitary sewer at East 12th Street and Erie Avenue. Contract Agreement for Sanitary Sewer Repair with Parker Excavating, Inc. Project No. 11-012 (WWAN03) is hereby awarded to said bidder in the amount of $7,095. SECTION 2. The Purchasing Agent is hereby authorized to execute said contract on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. SECTION 3. Funds for said project shall be from the Sewer User Fund. INTRODUCED December 12, 2011 BY: Leroy Garcia COUNCILPERSON Background Paper for Proposed RESOLUTION AGENDA ITEM # M-5 DATE: DECEMBER 12, 2011 DEPARTMENT: WASTEWATER DEPARTMENT GENE MICHAEL, DIRECTOR TITLE A RESOLUTION AWARDING A CONSTRUCTION CONTRACT IN THE AMOUNT OF $7,095 TO PARKER EXCAVATING, INC., FOR SANITARY SEWER POINT REPAIR AT EAST 12TH STREET AND ERIE AVENUE AND AUTHORIZING THE PURCHASING AGENT TO EXECUTE THE SAME ISSUE Should the City Council award a construction contract in the amount of $7,095 toParker Excavating, Inc., for emergency sanitary sewer repair at East 12th Street and Erie Avenue? RECOMMENDATION Approve this Resolution. BACKGROUND On October 28, 2011, the Wastewater Department was informed by the Board of Water Works that there had been a significant water main break at the intersection of East 12th Street and Erie Avenue. This break washed out the road and all backfill/bedding material around the sanitary sewer main and a manhole. To protect the main and prevent any ground water contamination, an immediate repair was necessary. The Board of Water Works was responsible for all surface repair improvements. The quote for the unit prices for the work by Parker Excavating, Inc. and the change order for the project are attached. This work was performed under the Sanitary Sewer Point Repair multi-year contract under which eight contractors were qualified via competitive bid. During the project the costs were modified by actual field quantities as noted on the attached change order. The cost breakdown for the project is as follows: Sewer Replacement-related Remove & Replace 8-inch PVC Pipe ...............$1,500.00 Manholes ..........................................................$3,200.00 Flowfill ..............................................................$1,495.00 Mobilization..........................................................$900.00 Subtotal:................$7,095.00 (100%) Surface Improvement-related Asphalt Patch...........................................................$0.00 Subtotal:.......................$0.00 (0%) TOTAL:..................$7,095.00 FINANCIAL IMPACT Funding for this project will come from the sanitary sewer rehabilitation budget funded by the Sewer User Fund. Funding is available, and has been appropriated and allocated to Project No. 11-012 (WWAN03). CONTRACT AGREEMENT For Emergency Sanitary Sewer Repair THIS AGREEMENT made and entered into this 28th day of October, 2011, by and between the City of Pueblo, a Municipal Corporation, hereinafter referred to in the Contract Documents as the "City ", and Parker Excavating, Inc., referred to in the Contract Documents as "Contractor " WITNESSETH In consideration of the sum to be paid by the City to the Contractor at the time and in the manner hereinafter provided, the said Contractor has agreed, and does hereby agree, to furnish all labor, tools, equipment and material and to pay for all such items, and to construct complete in every detail, To -Wit: Project No. 11 -012 (WWANO3) FY2011 and 2012 Sanitary Sewer Point Repair Sanitary Sewer Point Repair at Erie Avenue & E. 12th Street At the prices bid in Article 1 B Request for Quotation form, in accordance with the drawings and specifications, and all Contract Documents for this project which are on file and available for inspection in the office of the Director of Wastewater, all to the satisfaction of the Director of Public Works for the City of Pueblo, Colorado AND FOR SAID CONSIDERATION IT IS FURTHER AGREED BY AND BETWEEN THE PARTIES TO THIS AGREEMENT AS FOLLOWS 1 Construction and installation of the above enumerated work for the City shall be completed and ready for use in accordance with the time of completion described in the Notice to Proceed for the Sub - Project. This time shall be extended only for those periods set forth in the Contract Documents and in accordance with the requirements of same 2 The work and material for the Project covered by the Contract Documents shall be completely installed and delivered to the City within the time above stated, clear and free from any and all liens, claims and demands of any kind Wherever in the Contract Documents the term "Project" is used, it shall be taken to mean this Sub - project. 3 The full compensation to be paid to the Contractor by the City, pursuant to the terms of this Contract, shall be payable as provided in the Contract Documents 4 This Contract consists of the following component parts and documents, all of which taken together constitute and are referred to as the Contract Documents, and the same are incorporated as part of the Contract as if set out herein verbatim, whether the same have been attached hereto or not: A. Request for Quotations B This Contract Agreement C General Conditions of the Contract — Article 3 D Special Conditions E The Standard Construction Specifications and Standard Details for CIO ofPueblo, Colorado, (most current edition in effect on date of bid opening), are hereby included by reference and all provisions thereof shall be applicable By submitting his bid, the Contractor acknowledges that he possesses a copy of said document. 5 Title XII, Chapter 2, of the 1971 Code of Ordinances, City of Pueblo, adopted by Ordinance No 3476, and amended by Ordinance No 4476 and 5229, shall be considered a part of this contract. 6 Title I, Chapter 8, of the 1971 Code of Ordinances, City of Pueblo, adopted by Ordinance No 4479, shall be considered a part of the contract. 7 All of the covenants and agreements set forth in the Contract Documents shall inure to the benefit of and be binding upon City and Contractor and their respective heirs, legal successors and assigns and shall be governed by the laws of the State of Colorado 8 Payment and Performance Bonds will not be required for this project if the bid amount is less than $50,000 00 (per §38 -26 -106, C R S) Progress payments will not be made, and a single payment all work will be made upon completion of the entire Project and verification is made that it has been inspected and approved by authorized Wastewater personnel IN WITNESS WHEREOF, the parties hereto have caused this instrument to be executed in four (4) original counterparts as of the day and year first above written Parker Excavating, Inc. Contractor By Title V PUEBLO, A MUNICIPAL CORPORATION 4 4. � / By 1 , /I, / / u , ' Agent r�te.. �'i \ " ' - " o ATTEST Simi r `b -4420alta7;12," Cre-,._.as..-.D"(IY, City Clerk BALANCE OF APP OPRIATION EXISTS FOR THIS CONTRAC FUNDS AR AVAILABLE ________ Director of Finance APP - ''VEDA lTk FORM City Attorney ARTICLE 1 B. REQUEST FOR QUOTATIONS PROJECT NO 11 -012 (WWANO3) PROJECT NAME Point Repair — Erie Avenue & E. 12th Street All proposals are to be prepared on this form All blank spaces must be correctly filled in where indicated for each and every item for which a quantity is given, and the bidder must state the prices (written in ink or typewritten) for which he proposes to do each item of the work contemplated or furnish each item of the materials required The undersigned, having become familiar with the local conditions affecting the cost of the work, and with the contract documents, including advertisement for bids, the form of proposal, the form of contract, form of bond, special provisions of the contract, general provisions of the contract, etc., plans, drawings and specifications, issued and attached to the contract documents on file in the office of the Purchasing Agent, hereby proposes to furnish all of the labor, materials, necessary tools and equipment and all utility and transportation service necessary to perform and complete in a workmanlike manner all of the work required in connection with the construction of an Emergency Repair Erie Avenue & E. 12th Street in accordance with the plans and specifications as prepared by or for the City of Pueblo, Colorado, for the sums set forth in the following bidding schedule BID ESTIMATED UNIT ITEM DESCRIPTION QUANTITY PRICE AMOUNT Erie Avenue & E. 12th Street 1 Remove & Replace 8" PVC 30 LF $ 75 00 $ 2,250 00 2 Asphalt Patch - 6" Full Depth 30 LF $ 30 00 $ 2,250 00 3 Remove & Replace 48" Dia Manhole 1 EA $ 3,200 00 $ 3,200 00 4 Mobilization 1 LS $ 900 00 $ 900 00 GRAND TOTAL BID $ 8,600.00 (Eight Thousand Six Hundred dollars and zero cents) The Grand Total Bid shall be the basis for establishing the amount of the performance bond for this contract. The total bid is based on quantities shown on the proposal form and on the dimensions shown on the plans, and is subject to additions or reductions according to the actual construction quantities as determined by the Engineer upon completion of the construction The City reserves the right to adjust the required quantities and the contractor shall furnish said quantities at the unit price quoted above The time allowed for construction shall be adjusted in direct proportion of the adjusted quantities to the estimated quantities The undersigned has carefully checked the above quantities against the plans and specifications before preparing this proposal and accepts the said quantities as substantially correct, both as to classification and amount, and as correctly listing the work to be done in accordance with the plans and specifications. Page 1 of 2 C- ART1 -B; 1 -13 -2003 INV The bidder must sign his proposal correctly and in ink, if the proposal is offered by an individual, his name, office and post office address must be shown If made by a firm or partnership, the name, office and post office address of each member of the firm or partnership must be given, if offered by a corporation, the person signing the proposal must give the name of the state under the laws of which the corporation was chartered, and the name, title and business address of the President, Secretary and the Treasurer Anyone signing a proposal as agent must file legal evidence of his authority to do so, and that the signature is binding upon the firm or corporation The undersigned, if awarded the contract, agrees to complete and file the complete contract and performance bond in quadruplicate within ten (10) days of the date of Notice of Award, and further agrees to complete the work within thirty -five (35) calendar days of Notice to Proceed Liquidated damages will be assessed in accordance with Section 3 54 of ARTICLE 3 - GENERAL PROVISIONS, for every calendar day thereafter until the work is complete and accepted by the City of Pueblo NOTE Bidders should not add any conditions or qualifying statements to this bid as otherwise the bid may be declared irregular as being not responsive to the advertisement for bids. The contractor shall be subject to all applicable City, County, State and Federal Taxes in the performance of this contract. Firm Name Parker Excavating Business Address 1428 Stockyard Road Pueblo, CO 81001 By .l Title Date Tele No 719- 545 -3010 Fax No 719 - 545 -3805 Contractor's Federal I D Number 84- 0724766 Page 2 of 2 C- ART1 -8; 1 13 -2003 CONTRACT CHANGE ORDER CITY OF PUEBLO DEPARTMENT OF PUBLIC WORKS Project Number 11 -012 Change Order No ONE 11/30/2011 Page 1 of 1 Project Name SANITARY SEWER POINT REPAIR EAST 12TH STREET AND ERIE Contractor PARKER EXCAVATING INC You are hereby requested to comply with the following changes from the plans & specifications Bid Item Description of Changes Decrease Increase No Contract By Contract By 1 R &R 8" PVC < 8' ($750 00) 2 ASPHALT PATCH - 6" ($2,250 00) 5 FLOWFILL $1 495 00 TOTAL (Decrease) / Increase II ($3,000 00)11 $1,495 00 Net Adjustment This Change Order $ (1 505 00) Amount of Previous Change Order(s) $ 0 00 Original Contract Amount $ 8 600 00 Total Adjusted Contract Amount To Date $ 7 095 00 Reason For Change Actual Field Quantities. Extra work needed to complete project The time provided for completion of the contract is unchangec by 0 calendar days. This document shall become an amendment to the contract and all provisions of the contract apply hereto Prepared by Date Associate Engineer 11 Reviewed by Date Wastewater Engineering Supervisor Accepted by Date Contractor's Representative If this Change Order causes an increase from the original contract price signed approval by the Director constitutes representation that lawful appropriations are sufficient to cover such increase Approved by Date Director of Wastewater FORM 00100.1299