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Home My WebLink About08415SUBSTITUTED COPY NOVEMBER 28, 2011 ORDINANCE NO. 8415 AN ORDINANCE MAKING APPROPRIATION FOR THE GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUNDS, CAPITAL PROJECTS FUNDS, ENTERPRISE FUNDS AND INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR 2012 AND ADOPTING THE BUDGET FOR THE YEAR 2012 BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The budget for the fiscal year 2012 as proposed by the City Manager and as amended by the City Council, the original of which is on file with the Director of Finance, is incorporated herein in full, and hereby approved and adopted. SECTION 2. The General Fund Revenue for Fiscal Year 2012 is hereby estimated and the General Fund Appropriation by Department for Fiscal Year 2012 is hereby made as follows: REVENUE BY SOURCE AMOUNT APPROPRIATION BY AMOUNT DEPARTMENT Taxes 61,501,691 General Government 10,202,991 Licenses & Permits 548,050 Police 26,624,066 Intergovernmental 1,820,278 Fire 15,307,315 Charges for Service 3,615,604 Public Works 8,373,383 Fines & Forfeits 2,365,200 Parks 4,950,819 Other Revenue 243,800 Non-Departmental 5,391,775 Transfers In 4,187,800 Transfers Out 7,051,081 Fund Balance 3,619,007 GENERAL FUND 77,901,430 GENERAL FUND TOTAL 77,901,430 TOTAL SUBSTITUTED COPY NOVEMBER 28, 2011 SECTION 3. Revenue is hereby estimated and Appropriations hereby made for the Fiscal Year 2012 for all other Funds of the City of Pueblo as follows: OTHER FUNDS REVENUE APPROPRIATION INTERGOVERNMENTAL 5,299,338 5,299,338 SPECIAL CHARGES 2,838,840 2,838,840 SPECIAL DISTRICTS 627,666 627,666 OTHER SPECIAL REVENUE 175,100 175,100 HUD GRANTS 2,523,777 2,523,777 PUBLIC IMPROVEMENTS FUND 3,540,582 3,540,582 DEBT SERVICE FUND 3,432,818 3,432,818 ECONOMIC DEVELOPMENT TAX 8,435,019 8,435,019 ELMWOOD GOLF COURSE 1,168,439 1,168,439 WALKINGSTICK GOLF COURSE 1,052,414 1,052,414 HONOR FARM PROPERTIES 646,893 646,893 MEMORIAL AIRPORT 2,677,484 2,677,484 PUEBLO TRANSIT 4,597,034 4,597,034 PARKING FACILITIES 801,890 801,890 WASTEWATER ENTERPRISE 13,546,655 13,546,655 STORMWATER UTILITY 2,755,000 2,755,000 INTERNAL SERVICE FUNDS 5,057,026 5,057,026 SUBSTITUTED COPY NOVEMBER 28, 2011 SECTION 4. The City of Pueblo, Colorado has enacted Ordinance No. 8197, providing for a one-half cent sales and use tax rate increase for a five-year period, pledging the revenue therefrom for job creating capital improvement projects within the City of Pueblo and Pueblo Memorial Airport. The anticipated revenue from this tax rate increase for the Fiscal Year 2012 is $8,435,019 and the full amount thereof, plus any amount available in the fund balance, is hereby appropriated for projects to be determined by City Council by Resolution. SECTION 5. Authorized staff positions within all departments of the City, as well as the salaries therefore, are approved and adopted by separate ordinances. All information pertaining to staffing and salary included in the budget document incorporated herein is solely for the purpose of providing additional information to the user of the document. SECTION 6. Pursuant to Sections 7-12 and 7-13 of the Charter of the City of Pueblo, the City Manager is hereby authorized to maintain budgetary control over approved allotments within each department by classification of expenditure category, rather than line item. SECTION 7. No expenditures shall be made or warrants issued against any monies appropriated except in strict conformity with the Charter of the City of Pueblo and in accordance with the provisions of this Ordinance. INTRODUCED November 14, 2011 BY: Judy Weaver COUNCILPERSON PASSED AND APPROVED: November 28, 2011 SUBSTITUTED COPY NOVEMBER 28, 2011 Background Paper for Proposed ORDINANCE DATE: AGENDA ITEM # Q-17 NOVEMBER 14, 2011 DEPARTMENT: OFFICE OF THE CITY MANAGER JERRY M. PACHECO, CITY MANAGER JENNY M. EICKELMAN, INTERIM DEPUTY CITY MANAGER TITLE AN ORDINANCE MAKING APPROPRIATION FOR THE GENERAL FUND, SPECIAL REVENUE FUNDS, DEBT SERVICE FUNDS, CAPITAL PROJECTS FUNDS, ENTERPRISE FUNDS AND INTERNAL SERVICE FUNDS FOR THE FISCAL YEAR 2012 AND ADOPTING THE BUDGET FOR THE YEAR 2012. ISSUE The City charter requires that the City Council, through the adoption of the budget, approve all City expenditures. The budget sets forth a plan for the 2012 expenditures. Provided in this Ordinance is the City Manager’s recommended budget. RECOMMENDATION Approval of the Ordinance. FINANCIAL IMPACT This budget as originally presented to the City Council and the citizens of Pueblo on October 10, 2011, sets forth a plan whereby in 2012 the City will expend all anticipated general fund revenues, plus an additional $3,585,678 from the reserves, for the operation of the City. In addition, this ordinance provides the budget for all of the other funds of the City. The budget document includes total spending from the General Fund in the amount of $77,868,101. Since October 10, 2011, several additional items have come to light which should be addressed in the 2012 budget. These include the staff reorganization within the office of the City Manager as well as other personnel changes in the office of the City Clerk, Human Resources, Fire Department and Pueblo Transit. The cost of the staff and salary changes is offset by unfunding a vacant Deputy Fire Chief position for the first nine (9) months of 2012. The financial impact of all the proposed changes will be an additional $33,329 taken from the General Fund reserves. Attached is a revised SUBSTITUTED COPY NOVEMBER 28, 2011 summary of the General Fund Revenue/Expenditures and Fund Balance (page B-1 of the budget document) which includes all of the recommended budget items and the resulting change in the fund balance. A Substituted Copy of this Ordinance will be th submitted for final hearing at the November 28 Council meeting which will include these changes. SUBSTITUTED COPY NOVEMBER 28 2011 CITY OF PUEBLO, COLORADO GENERAL FUND REVENUES / EXPENDITURES AND FUND BALANCE SUMMARY BY CATEGORY - BUDGETARY BASIS 2009 2010 2011 2012 Actual Actual Estimate Proposed BEGINNING FUND BALANCE 15,203,899 19,061,099 15,241,071 13,843,950 PLUS. REVENUES & OTHER SOURCES OF FUNDS General Taxes 66,189,520 60,218,389 62,337,221 61,501,691 Licenses & Permits 558,257 600,523 607,836 548,050 Intergovernmental Receipts 1,523,360 1 401,339 1,881,017 1,820,278 Charges for Services 3,254,872 3 457 936 3,420,559 3,615,604 Fines & Forfeitures 2,136,887 2,276,641 2,417 129 2,365,200 Other Revenues 945,633 980,969 398,818 243,800 Transfer in from Other Funds 6,065,063 3,879,308 4,426,065 4,187,800 Total Revenues & Transfers In 80,673,592 72,815,105 75,488,645 74,282,423 LESS. EXPENDITURES & OTHER USES OF FUNDS Personnel Costs 50,544,000 51,619,524 54 752,381 56,202,083 Operating 8,375,504 9,300,902 9 719 715 9 756,491 Non - Departmental Costs 217,233 223,996 290,826 305,569 Contractual Agreements 2,909,614 3,024 443 3 002,410 2,881,006 Health & Welfare 498,917 841,500 841,500 841,500 Other Contributions & Donations 2,322,002 854 782 863 700 863,700 Transfers out to Other Funds 11,949,122 10,769,986 7,415,234 7,051,081 Total Expenditures & Transfers Out 76,816,392 76,635,133 76,885,766 77,901,430 Increase (Decrease) in Fund Balance 3,857,200 (3,820,028) (1,397,121) (3,619,007) ENDING FUND BALANCE 19,061,099 15,241,071 13,843,950 10,224,943 Less: Fund Balance Reserves & Designations TABOR Emergency Reserve 2,420,208 2,430,000 2,430,000 2,430,000 Lake Minnequa Project Reserve 1,275,000 636,400 - Police Building Reserve - && Council Designated 10% Reserve 7,681,639 7,663,513 7,688,577 7 790,143 FUND BALANCE AVAILABLE FOR FUTURE APPROPRIATION 7,684,252 4,511,158 3,725,373 4,800 && City Council has chosen to designate 10% of total expenditures and transfers outs as an emergency reserve to hold for major unanticipated emergencies. If these funds are used they will be recouped out of future years excess revenues. City Council has also adopted a cash flow reserve of 8.33 %. This fund balance is presented on a cash (budget) basis of accounting. This reserve is intended to cushion the timing effects of actual cash receits (budget basis) rather than recording of revenue (modified accrual basis). Therefore, it is not necessary for this reserve to be included herein. All amounts included in this overview are provided on the budgetary basis of accounting. As such, 2009 and 2010 historical information may differ from the line items details provided throughout the remainder of the budget document. Those detail accounts are presented on a basis of accounting other than budget basis. B -1