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Home My WebLink About08396ORDINANCE NO. 8396 AN ORDINANCE APPROVING A GRANT AGREEMENT # CO-90-X194-00 BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME AND AUTHORIZING THE ACCEPTANCE OF THE GRANT AWARD BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Grant Agreement between the City of Pueblo, a Municipal Corporation, and the United States of America, Department of Transportation, Federal Transit Administration for the purpose of subsidizing Pueblo Transit’s operational expenses, the “Project”, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of City Council is hereby authorized to execute said Grant Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City to the Grant Agreement and attest the same. SECTION 3. This Ordinance shall become effective upon passage and approval. INTRODUCED October 11, 2011 BY: Judy Weaver COUNCILPERSON PASSED AND APPROVED: October 24, 2011 Background Paper for Proposed ORDINANCE DATE: October 11, 2011AGENDA ITEM # R-1 DEPARTMENT: PUEBLO TRANSIT BRENDA BROYLES DIRECTOR OF TRANSIT TITLE AN ORDINANCE APPROVING A GRANT AGREEMENT # CO-90-X194-00 BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME AND AUTHORIZING THE ACCEPTANCE OF THE GRANT AWARD ISSUE Should the City Council enter into a Grant Agreement with the United States of America to accept the Federal Transit Administration Grant Award # CO-90-X194-00 in the amount of $ 1,802,065 for FY 2011 Transit Operating expenditures? RECOMMENDATION Approval of Ordinance. BACKGROUND The City has been allocated a Federal Operating Grant # CO-90-X194-00 for FY 2011 funding, in the amount of $1,802,065. These funds are intended to subsidize Pueblo Transit’s operating expenses incurred during this fiscal year. FINANCIAL IMPACT The anticipated total project cost is $3,444,664. The Federal share is $1,802,065 and the local match approved in the Pueblo Transit budget is $1,642,599. View Print Page 1 of 10 D OT 0 FTA ___. . .... _ ._ ____ U.S. Department of Transportation Federal Transit Administration Application Recipient ID 1140 Recipient Name. CITY OF PUEBLO Project ID CO -90- X194 -00 Budget Number 1 - Budget Approved Project Information. Operating Grant 2011 Part 1 Recipient Information Project Number CO -90- X194 -00 Recipient ID 1140 Recipient Name CITY OF PUEBLO Address. 1 CITY HALL PLACE PUEBLO CO 81003 4201 Telephone (719) 553 -2655 Facsimile (719) 553 -2698 Union Information Recipient ID 1140 Union Name ATU LOCAL 662 Address 1 2038 Emilia Street Address 2 City Pueblo CO 81005 0000 Contact Name Darrin Archuleta Telephone (719) 406 -3823 Facsimile (719) 553 -2724 E -mail Website Part 2 Project Information Project Type I Grant 1GrossProject Cost: $3 444 664 https. / /ftateamweb.fta. dot. gov/ teamweb/ ApplicationsNiewPrintNiewPrintRes. asp ?GUID 9/29/2011 View Print Page 2 of 10 Project Number CO -90- X194 -00 Adjustment Amt: $0 Project Description Operating Grant 2011 Total Eligible Cost: $3 444 664 Recipient Type City Total FTA Amt: $1,802,065 FTA Project Mgr Larry Squires Total State Amt: $0 Recipient Contact: Brenda Broyles Total Local Amt: $1,642,599 New /Amendment: None Specified Other Federal $0 Amend Reason. Initial Application Amt: Special Cond Amt: $0 Fed Dom Asst. #• 20507 Sec. of Statute 5307 -2 Special Condition. None Specified State Appl. ID None Specified S C Tgt. Date. None Specified Start/End Date Jan. 01 2011 - Dec. 31, 2011 S C Eff Date. None Specified Recvd. By State: Sep. 01 2011 Est. Oblig Date None Specified EO 12372 Rev Not Applicable Pre -Award Yes Authority? Review Date. None Specified Fed Debt Planning Grant? NO Authority?* No Program Date Final Budget ? No (STIP /UPWP /FTA Aug 30, 2011 Prm Plan) Program Page. 35 Application Type Electronic Supp. Agreement? No Debt. Delinq Details: Urbanized Areas UZA ID UZA Name 81760 PUEBLO CO Congressional Districts • State ID District Code District Official 8 3 John T Salazar Project Details The City of Pueblo Colorado applies for FY11 5307 funds in the amount of $1 802 065 towards operating assistance ($1 589 443), paratransit operating assistance ($180,206) and preventive maintenance ($32,416) Operating assistance includes 1% transit security ($18 020) program administration technical assistance preventive maintenance and paratransit operations Paratransit operating assistance includes 10% of FY11 total apportionment at an 80/20 federal /local cost- sharing ratio ($180,206) These activities are categorical exclusions https. / /ftateamweb fta. dot. gov/ teamweb/ ApplicationsNiewPrmt NiewPrintRes .asp ?GUID 9/29/2011 View Print Page 3 of 10 Earmarks No information found. Security Yes — We will expend 1% or more of the 5307 funds in this grant application for security purposes. Please list security- related projects in the project budget and summarize them in the non -add scope code 991 Part 3 Budget Project Budget Quantity I FTA Amount I Tot. Elig. Cost SCOPE 300 -00 OPERATING ASSISTANCE 01 $1,802,065 001 $3,444 664 00 ACTIVITY 30.09.01 UP TO 50% FEDERAL 0 $1 589 443 00 $3 178,886 00 SHARE 11 7A.00 PREVENTIVE 0 $32,416 00 $40 520 00 MAINTENANCE 11 7C.00 NON FIXED ROUTE ADA 0 $180,206 00 $225,258 00 PARATRANSIT SERVICE Estimated Total Eligible Cost: I $3,444,664.00 Federal Share I $1,802,065.00 Local Share I $1,642,599.00 OTHER (Scopes and Activities not included in Project Budget Totals) Quantity I FTA Amount' Tot. Eliq. Cost' SCOPE 991 -00 SECURITY EXPENDITURES OI $18 020 001 $22 525 001 ACTIVITY 30 09 01 UP TO 50% FEDERAL SHARE 01 $18 020 001 $22 525 00 SOURCES OF FEDERAL FINANCIAL ASSISTANCE I r I I I I f https. / /ftateamweb fta. dot. gov/ teamweb/ ApphcationsNiewPrint /ViewPrintRes .asp ?GUID 9/29/2011 View Print Page 4 of 10 UZA Accounting FPC FY SEC Previously Amendment Total ID Classification — Approved Amount 81760 2008.25 90 91.2 08 2011 90 $0 00 $137 00 $137 00 81760 2011.25 90 91 2 00 2011 90 $0 00 $32,416 00 $32,416 00 81760 2011.25 90 91 2 04 2011 90 $0 00 $1 589,443 00 $1,589 443.00 81760 2011.25 90 91 2 08 2011 90 $0 00 $180 069 00 $180,069 00 Total Previously Approved f $0.00 Total Amendment Amount: I $1,802,065.00 Total from all Funding Sources. I $1,802,065.00 Alternative Fuel Codes Extended Budget Descriptions 30.09.01 I UP TO 50% FEDERAL SHARE 101$1,589,443 00 f$3,178 886 00 This is 50/50 split for overall transit operations. 11 7A.00I PREVENTIVE MAINTENANCE 101 $32 416 001 $40 520 00 This is 80/20 split for preventive maintenance expenditures. 11 7C.00I NON FIXED ROUTE ADA PARATRANSIT SERVICE I O I $180,206 001 $225,258 00 This is 80/20 split up to 10% of the annual apportionment. 30.09.01 I UP TO 50% FEDERAL SHARE 101 $18,020 001 $22 525 00 Transit Security Changes since the Prior Budget Unable to find change amount information. Part 4 Milestones 30.09.01 UP TO 50% FEDERAL SHARE 0 $1 589 443 $3 178 886 https. / /ftateamweb.fta. dot. gov/ teamweb/ ApplicationsNiewPrmt /ViewPrmtRes .asp ?GUID 9/29/2011 View Print Page 5 of 10 Milestone Description Est. Comp. Date 1 Final Expenditure Dec. 31, 2011 Overall activities under this project are related to the continuos opearation of a public transit system and complimentary paratransit services. The project should end by 12/31/11 A request for close -out on this project should be expected by 4/30/12, after the City of Pueblo finalize financial audits. Operating maintenance and daily transit operations will be funded under this grant. 11 7A.00 PREVENTIVE MAINTENANCE 0 $32,416 $40 520 Milestone Description Est. Comp. Date 1 Preventive Maintenance Dec. 31 2011 This is 80/20 split for preventive maintenance expenditures. 11 7C.00 NON FIXED ROUTE ADA PARATRANSIT 0 $180,206 $225,258 SERVICE Milestone Description Est. Comp. Date 1 Paratransit Services Dec. 31 2011 This is 80/20 split up to 10% of the annual apportionment for paratransit services. 30.09.01 UP TO 50% FEDERAL SHARE 0 $18 020 $22 525 Milestone Description Est. Comp. Date 1 Final Expenditure Dec. 31, 2011 Part 5. Environmental Findings 300901 UP TO 50% FEDERAL SHARE 0 $1 589 443 $3 178 886 Finding No. 1 - Class II(c) C16 - Program Admin & Operating Assistance Program administration, technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand https. / /ftateamweb.fta. dot. gov/ teamweb/ ApplicationsNiewPrmtNiewPrintRes .asp ?GUID 9/29/2011 View Print Page 6 of 10 117A00 PREVENTIVE MAINTENANCE 0 $32 416 $40 520 Finding No. 1 - Class II(c) C19 - Install purchase maintenance equipment Purchase and installation of operating or maintenance equipment to be located within the transit facility and with no significant impacts off the site Finding Details: Prevemtive maintenance 117C00 NON FIXED ROUTE ADA 0 $180,206 $225,258 PARATRANSIT SERVICE Finding No. 1 - Class II(c) C16 - Program Admin & Operating Assistance Program administration technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand Finding Details: Paratransit operations 300901 UP TO 50% FEDERAL SHARE 0 $18 020 $22,525 Finding No. 1 - Class II(c) C16 - Program Admin & Operating Assistance Program administration technical assistance activities and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand Part 6: Fleet Status No information found. Part 7 FTA Comments Comments to DOL Comment Title Recipient Contact Comment By Larry Squires Date Created Sep 01 2011 Date Updated None Specified Ref Section Unknown https. / /ftateamweb.fta. dot. gov /teamweb/ Applications /ViewPrmt/ViewPrmtRes .asp ?GUID 9/29/2011 View Print Page 7 of 10 IComment: [Brenda Broyles 719 - 553 -2655 Part 8 Results of Reviews The reviewer did not find any errors Part 9 Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G -17, October 1, 2010) On the date the authorized U S Department of Transportation, Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below Upon Execution of this Grant Agreement by the Grantee named below, the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(17) October 1 2010, http. / /www fta.dot.gov /documents /17- Master pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN FTA AWARD FTA hereby awards a Federal grant as follows. Project No. CO -90- X194 -00 Grantee. CITY OF PUEBLO Citation of Statute(s) Authorizing Project: 49 USC 5307 - Urbanized Area Formula (FY2006 forward) Estimated Total Eligible Cost (in U.S. Dollars). $3 444 664 Maximum FTA Amount Awarded [Including All Amendments] (in U.S. Dollars). $1 802 065 Amount of This FTA Award (in U.S. Dollars). $1 802 065 Maximum Percentage(s) of FTA Participation. Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements. Original Project Certification Date 9/20/2011 https. / /ftateamweb fta.dot.gov/teamweb/Applications/ViewPnntNiewPnntRes.asp?GUID 9/29/2011