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HomeMy WebLinkAbout003276 4 w RESOLUTION NO 1976 A RESOLUTION.. APPROVING AN AGREEMENT BETWEEN THE CITY OF PUEBLO 'AND SELLARDS & GRIGG, INC., CONCERNING ENGINEERING SERVICES ON A MASTER STORM DRAINAGE PLAN FOR LAND TRIBUTARY TO LAKE MINNEQ-UA AND AUTHORIZING THE CITY MANAGER TO EXECUTE SAME BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, COLORADO, that SECTION 1. A certain Agreement to perform engineering services for the City of Pueblo on a Master Storm Drainage Plan for land tributary to Lake Minnequa, dated March 11 , 1974, a copy of which is attached hereto and made a part hereof by reference after having been approved as to form by the City Attorney, by and between the City of Pueblo, a Municipal Corporation, and Sellards and Grigg, Inc. a cor- poration,8545 West Colfax Avenue, Lakewood, Colorado, be and the same is hereby approved SECTION 2. The City Manager is hereby authorized to execute said Agree- ment on behalf of the City of Pueblo, a Municipal Corporation, and the City Clerk shall affix the seal of the City thereto and attest the same. INTRODUCED March 11 , 1974 By JERRY DAUGHERTY Councilman APPROVED• President of the Council ATTEST." ``' _City,r ler'k !.... _. i, A G R E E M E N T THIS AGREEMENT, made and entered into as of this llth day of March , A.D 197 4 , by and between the City of Pueblo, a municipal corporation of the State of Colorado, hereinafter referred tows the "CITY ", acting by and through its duly authorized City Manager, hereinafter referred to as the "MANAGER ", Party of the First Part, and Sellards & Grigg, Inc , a corporation, having a place of business located at 8545 West Colfax Avenue, Lakewood, Colorado, hereinafter referred to as the "CON- SULTANT", Party of the Second Part. W I T N E S S E T H WHEREAS, the City is desirous of securing engineering and technical support to the Department of Public Works; and WHEREAS, under the Charter of the Citr of Pueblo, the Manager is responsible for engineering architectural, maintenance, con- struction and work equipment services required by the City; and has authorization to contract for same for the City of Pueblo; and WHEREAS, the Consultant, in the opinion of the Manager, has the requisite qualifications for performing the work contemplated herein and is adequately qualified; and WHEREAS, the Consultant is now ready, willing and able, upon execution of this Agreement, to provide to the City the services provided for herein; NOW THEREFORE, in consideration of the covenants and agree- ments hereinafter contained, and of the payment of moneys herein - after set forth the parties hereto mutually agree as follows 1 SCOPE OF THE WORK All work to be performed by the Con- sultant shall be authorized in writing by the Manager, said authorization to set forth all special conditions and requirements not otherwise provided for in this Agreement Upon written acknowledgement of said authori- zation, special conditions and requirements the Consult- ant shall furnish engineering manpower.in its opinion, experienced to perform the services hereinafter defined -1- l ;R; The scope of the work is more specifically described as follows The Consultant shall produce for the City, engineering studies, surveys, analyses and such other work as follows A. Preparation of a general drainage basin map within the general study limits as proposed on the attached drawing #1. This map would indicate the following 1 Delineation of the major basins tributary to the Arkansas River and Fountain Creek 2. Delineation of minor basins tributary to the natural water courses of Dry Creek, Salt Creek and an unnamed creek traversing northerly from the Arkansas River through Sections 33, 28, 21, 16 and 9 of T2S, R64W 3 Delineation of natural and articifial sub - basins within the minor basin referred to as the "Lake Minnequa Basin" The "Lake Minnequa Basin" refers to that land generally tributary to Lake Minnequa and consists of all or part of Sections 10, 11, 12, 13, 14, 15, 16, 17, 20, 21, 22, 23, 26, 27, 28, 29, and 30 in T21S, R65W of the 6th Principal Meridian B Acquire, compile and analyze available information and criteria within the "Lake Minnequa Basin ", relative to the followings 1. Existing and proposed land use plans. 2. Drainage Ordinances of Record. 3. Hydrologic parameters relative to rainfall and runoff 4. Topography (existing and available mapping) 5. Construction Cost Estimating Units This part would define the basis for performing the hydrologic analysis of the general plan and related -2- cost estimates Following this phase bf the "work we propose a review session relative to this prior to the completion of Parts C, D and E C Analyze the adequacy of the existing storm drains within the Lake Minnequa basin in accordance with the criteria set forth in Part B In this regard we propose to base the analysis on data obtained from existing and available records, profiles, drawings and maps. D Preparation of a general drainage scheme for the Lake Minnequa Basin. The scheme proposed would indicate the general location of major drainage facilities and would not necessarily indicate minor requirements such as conduits under 36 inches in diameter, manholes, inlets, etc (In this regard the scheme would be presented in a manner similar to Plate 2 of the Engineering Report entitled, "Sanitary Sewerage and Waste Water Treat- ment Facilities - City of Pueblo, November 1971 ") In addition to the general drainage scheme described above, a hydraulic analysis of Lake Minnequa will be made relative to flood routing for the minor and major storms The existing outlet works from Lake Minnequa to the Arkansas River and the proposed freeway outfall will be evacuated relative. to their capacities to convey storm flow from the 'Lake to the River. Overflow from Lake Minnequa during a rare storm in excess of the capacity of the. existing" or proposed underground outlet facilities will be described in general terms to delineate areas of concern or potential danger, however, it is not considered a part of this study to specifically define the limits of any such flood water E. Preparation of project cost estimates for the devel- opment of drainage facilities within the Lake Minne- qua Basin The project cost for the Lake Minnequa Basin would be determined by estimating the develop- ment cost for the major drainage facilities as -3- outlined in Part D and increased by a factor to reflect the cost of minor facilities (generally conduits less than 36 inch diameter, manholes, inlets, etc ) which were not specifically proposed in general scheme. Parts A through E: would be incorporated in report form and presented to,the City. Additional Work In the event that the City desires additional work to be performed under the terms, conditions, schedules or re- , vised dchedules of this Agreement, the Manager shall make a request for additional work in writing to the Consultant, setting forth a description of the work to be performed and any additional conditions, schedules or terms to be employed Following the receipt of such a request, the Consultant shall review the request and if the Consultant finds the request acceptable, he shall acknowledge in writing, his willingness to accept the request in accordancy with the terms set forth II OBLIGATION OF THE CITY The City agrees to furnish, in connection with this Agreement, the following A. The Manager shall furnish in writing, the name or names �f the City personnel who will be responsible . for and with whom the Consultant shall direct and coordinate the work under this Agreement B. Design criteria, as needed to prepare construction drawings and to define the scope of any particular C. City records, legal opinions, maps, reports, survey notes, legal descriptions and other documents which have relationship to the job, upon request of the Consultant D. Right -of -way acquisitions. E When available and applicable, standard drawings and specifications which the City normally uses. -4- 4 III MUTUAL OBLIGATIONS OF THE CITY AND THE CONSULTANT The Parties mutually agree as follows A. All the services contemplated under this Agreement are personal and shall not be assigned sublet or transferred without the written consent of the City B The Consultant and any and all of its personnel util- ized by the City under the terms of this Agreement shall remain the agents and employees of the Consult- ant and are not, nor shall be construed to be, agents or employees of the City. C The drawings, specifications, estimates, etc , pro- duced by the Consultant under the terms of this Agreement, when accepted and paid for by the City, shall become the property of the City D Whenever possible the period of performance of any specific project undertaken by the Consultant shall be mutually determined by the City and the Consult- ant and stated in writing 30 days prior to the time that notice to proceed on such work is given by the City IV PAYMENT AND FEE SCHEDULE It is understood and agreed . by and between the parties hereto, that the City shall pay the Consultant for services furnished, and the Con- sultant shall accept as full payment for such services, amounts•of money computed as follows A Hourly rates of pay for time worked for classes of Consultant's personnel Classification Hourly Rates Principals 21.00 Supervising Civil Engineer 19 00 Civil Engineer 17.00 Resident Engineer 16 00 Inspector 13.50 Technician 12 00 Draftsman 9.50 Supervising Registered Land Surveyor 14.00 Survey Party Chief 12.00 Surveyor 10 00 Technical Typist 6 00 -5- fl y t r i B Additional expenses of the consultant which sha-11 be paid by the City as incurred by the Consultant 1 Services directly applicable to the work, such as special legal, appraisal and accounting ex- penses, computer rental and programming costs, special consultants not previously defined, laboratory charges and 'similar costs that are not applicable to general overhead, actual cost plus ten percent (10 %) Services to be author- .; ized by the City in writing 2 Transportation expenses at the rate of $0 12 per mile 3 Actual cost of long distance telephone calls and telegrams 4 Reproduction of drawings at $0 10 per sq ft. Sepias at $0.15 per sq ft. 5 Expendable supplies other than those normally used in an engineering office, provided especi- ally under this Agreement for the work involved and for the benefit of the City -- actual cost plus ten percent (10 %) 6. Actual cost of wood survey stakes and lath, and other survey monuments required to complete the project. C. The Consultant shall maintain hourly records of time worked by its personnel to support any audits the City may require, and shall bill the City monthly for costs accrued during the preceding month.. Bill - ings shall be separated as necessary to - show direct charges to specific projects or jobs. Upon submis- sion:of such billings to the City, payment shall be made within 30 days of submission. -6- w D. The Fee Schedule described in Paragraphs IV -A and IV -B above, shall be reviewed annually by the City and the Consultant. Any request, by either the City or the Consultant, to review the schedule deacribed.in Paragraph IV -A and Para- graph IV -B above will 'be made in writing and submitted to the other party within ten (10) days following the annual anniversary of the date of this Agreement. Following a request by either party to review the fee schedule, the City and Consultant shall negotiate a re- vised schedule within thirty (30) days of the date of said request. In the event that the City and the Consultant cannot come to an agree- ment on a revised fee schedule, then the pro- visions set forth in Paragraph VII hereof, shall apply and payment shall be made in accor- dance with the applicable. fee schedule of record. If neither party requests a revision to the said fee schedules within ten (10) days follow- ing the annual anniversary of this Agreement, the applicable fee schedule of record shall be considered acceptable to both parties and shall apply as the basis for compensations for services rendered If an authorized project is delayed or terminated by the Manager and subsequently authorized for completion, fees for the remain- ing portion shall be based upon the schedule existing at the time authorization for comple- tion is given Any project authorized by the Manager shall be completed by the Consultant under the fee schedule 'existing at the time of authorization V CHARTER, LAWS AND ORDINANCES The Consultant, at all: times, agrees to observe all local, Federal and - State laws, and all rules and regulations issued pursuant thereto, which in any manner affect-or govern the -7- planning and construction work contemplated under this Agreement, as the Consultant is advised in writing by the City Attorney of the City of Pueblo VI. TERMINATION: This Agreement may be terminated by either party by seven (7) days written notice in the event of substantial failure to perform in accordance with the terms hereof by the one party through no fault of the other party. If terminated due to the fault of others than the Consultant, the Consultant shall be paid for services performed to the date of termination, including reimbursements then due, plus terminal expense IN WITNESS WHEREOF, the parties hereto have executed this Agreement by its duly authorized representatives whose names are submitted hereto as of the day and year first above written CITY OF PUEBLO By City Manager ATTEST RECOMMENDED AND APPROVED • ,a4tam a' " '1.tV C r PARTY OF THE FIRST PART APPROVED BY SELLARDS & GRIGG, INC. Ca. y :rney ATTEST By President By PARTY OF THE SECOND PART -8- , 1 - 71 , ."-. , , 3 . "J".7 ••• ,,,,- , i , • %,„ ,:. . , ;.--. ' . ,,,Is-c", -,$ ' P" ;7. ,,, 1.7 - if.:,, , r: -,, ,,. 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CONSULTING SELLARDS & GRIGG, INC. -e1 ENGINEERS 8545 W COLFAX • SUITE 4 • SQUIRE PLAZA i /� „� i� LAKEWOOD COLORADO 80215 238 -8573 � February 6, 1974 �ly T� 25(='e- E- F/! ir Mr. Fred Weisbrod ' 1J, , 4 L City Manager i'G City of Pueblo City Hall s Pueblo, Colorado 81003 S /9 SO Dear Mr Weisbrod In accordance with your request we are pleased to submit this proposal and enclosed agreement to perform engineering services for the City of Pueblo. This proposal and agreement include the preparation of a Master Storm Drainage Plan for land tributary to Lake Minnequa. The basis for the work proposed is in accordance with the proposed storm drainage policy ordinance currently under review by your staff. A breakdown of the work proposed is as follows 1. Delineation of the major and minor drainage basins within and adjacent to the City This will assist in evaluating the scope and magnitude of future studies. The cost for this segment will be a minor part of the total. 2. Delineation of the sub basins within the Lake Minne- qua Basin and derivation of drainage criteria relative to land use, return period and developer responsibility. A question to be resolved and of significance involves the distribution of cost for facilities =within the southern portion of the Lake Minnequa Basin containing several square miles of land and held by only a few owners 3. Preparation of a Master Storm Drainage Plan and cost estimate to delineate the facilities required within the developed and undeveloped areas subject to joint participation within the basin. 4. Hydrologic, hydraulic and flood routing analysis for minor and major flow upon Lake Minnequa. This analysis will evaluate the capacity of existing and proposed drainage facilities down stream of Lake Minnequa to convey the reservoirs overflow to the Arkansas River. Overflow from the reservoir resulting from a very rare storm upon the basin and in excess f4 , Mr. Fred Weisbrod Page 2. February 6, 1974 of the Capacity of the underground drainage facilir. 1 ties' below. the reservoir shall be ,described to indicate the general location overland floWand, d areasof 5pecial concern. It is not the intent of this proposal to delineate the potential flood limits of such flooding below the reservoir - The work described above would be prepared in report form and wOuld—contaimorecommendations for development of drainage facilities, cost estimates, unit basin fees and/or other Parameters consistent with the storm drainage policy ordin- ance acceptable to the City We are prepared to commence the study immediately and estimate that the work and final report will be completed within three , 1 to,six months depending upon the availability of obtaining 1 'records and information such as land use plans, topographic data, a decision on developer responsibility as described in Item_ 2 above, and other pertinent data. We propose to work on an hourly rate basis for various 1 ), classifications of personnel shown in the enclosed Agreement 1 and imate that--the total fee will range between $1p 1 aid 0810 We have considerable experience in this type of work 'having prepared a similar 'type study for the City, of Englewood and 'segments of other municipalities. We are currently working on a "Tlood,Plain Information Report" on Salt Creek for the Corps Of Engineers and information obtained from this work will be of value in the Lake Minnequa Basin Study. We look forward to serving the City on this project and appreciate your conaideration. Very truly yours, SELLARDS & GRIGG, INC. George D. Seliards, P.E. GDS lb Encl.