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Home My WebLink About12149 RESOLUTION NO. 12149 A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVOCABLE PERMIT TO LA GENTE YOUTH SPORTS, INC., FOR THE USE OF THE 1200 BLOCK OF JUAN TH MADRID AVENUE TO HOST THE 8 ANNUAL JUAN MADRID MEMORIAL SOFTBALL TOURNAMENT BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The attached Revocable Permit is authorized to be issued to La Gente Youth Sports, Inc., for the use of the 1200 Block of Juan Madrid Avenue on May 20, 2011, at th 12 Noon through May 23, 2011, at 12:00 Noon to host the 8 Annual Juan Madrid Memorial Softball Tournament. SECTION 2. The use of the public right-of-way granted hereby is subject to all limitations, terms and conditions set forth in the attached Revocable Permit. INTRODUCED: May 9, 2011 BY: Leroy Garcia COUNCILPERSON Background Paper for Proposed RESOLUTION DATE: MAY 9, 2011 AGENDA ITEM # M-16 DEPARTMENT: PUBLIC WORKS DIRECTOR – EARL WILKINSON, P.E. TITLE A RESOLUTION AUTHORIZING THE ISSUANCE OF A REVOCABLE PERMIT TO LA GENTE YOUTH SPORTS, INC., FOR THE USE OF THE 1200 BLOCK OF JUAN TH MADRID AVENUE TO HOST THE 8 ANNUAL JUAN MADRID MEMORIAL SOFTBALL TOURNAMENT ISSUE Should City Council issue a Revocable Permit to La Gente Youth Sports, Inc., for the use of the public right-of-way located at the 1200 Block of Juan Madrid for a softball tournament? RECOMMENDATION The Revocable Permit Review Committee recommends approval. BACKGROUND La Gente Youth Sports, Inc., has requested the closure of the 1200 Block of Juan Madrid Avenue from May 20, 2011, at 12 Noon through May 23, 2011, at 12:00 Noon to th host the 8 Annual Juan Madrid Memorial Softball Tournament. FINANCIAL IMPACT None. REVOCABLE PERMIT Pursuant to the authority granted by Section 16 -9 of the Charter of Pueblo, a Municipal Corporation, (the "City"), the City Council of City hereby grants the following revocable permit to Permittee subject to and conditioned upon the provisions herein contained and the Permittee's compliance therewith. 1 Name, Address and Telephone Number of Permittee. La Gente Youth Sports, Inc, 2804 East 12 Street, Pueblo, CO 81001, (719) 542 -3766 2. Permitted Area. 1200 Block Juan Madrid 3 Purpose of Revocable Permit: Juan Madrid Softball Tournament 4 Authorized Improvements. 5 Commencement Date. May 20 2011 Time: 12 Noon 6 Ending Date May 23 2011 Time. 12 Noon PERMITTEE IN CONSIDERATION OF THE ISSUANCE AND GRANTING OF THE ABOVE DESCRIBED REVOCABLE PERMIT (THE "PERMIT ") REPRESENTS, WARRANTS AND AGREES. (a) The Permitted Area shall be used for the above - specified Purpose of Revocable Permit. No use of the Permitted Area shall be made before the time of the Commencement Date. (b) All structures, fences, tables, chairs, equipment or other improvements authorized to be placed in the Permitted Area by Permittee (the "Improvements ") shall be constructed, installed, and maintained by Permittee in compliance with all applicable codes, ordinances, rules and regulations of City and this Permit. (c) If the Revocable Permit is issued for a sidewalk cafe, the Permittee and sidewalk cafe shall be subject to all the provisions, conditions and requirements contained in section 9 -10 -84 of the Pueblo Municipal Code, or as same may be amended, which are incorporated herein by reference. In addition, no Improvement shall be tied -down or chained to any tree within or adjacent to the Permitted Area nor shall any Improvement be installed or located in such a manner as to hinder or interfere with the opening of motor vehicle doors or passenger movement to and from motor vehicles parked adjacent to or near the Permitted Area. (d) If this Permit is issued for the use of the public right -of -way for a special event, Permittee shall deposit with the City the sum of $500 00 ( "Deposit "). The Deposit will be forfeited to the City if Permittee does not remove all Permittee's equipment and property from, and clean and restore the Permitted Area to its original condition before the Time of the Ending Date. If so timely removed and cleaned, the Deposit will be returned to Permittee. (e) Before the Time of the Ending Date, or immediately upon any other termination of this Permit, Permittee shall, at Permittee's expense, remove all of Permittee's Improvements from the Permitted Area and clean and restore the Permitted Area to its original condition. Failure to timely remove all of Permittee's Improvements from the Permitted Area and clean and restore the Permitted Area to its original condition shall constitute Permittee's abandonment of the Permittee's Improvements, and City may, at Permittee's expense, remove and dispose of Permittee's Improvements and clean and restore the Permitted Area to its original condition Permittee agrees to pay all City's costs and expenses, including reasonable attorney fees, incurred in the enforcement of this Permit. (f) Permittee shall keep all Improvements and Permitted Area in good, clean and safe condition and repair, free from litter, waste and debris. (g) Permittee shall indemnify, defend and hold City, its officers, agents and employees harmless from and against any and all suits, claims, liabilities, loss, damages and expenses, including reasonable attorney fees and cost of defense, arising, directly or indirectly, from or caused by the issuance of this Permit or the conditions hereof, or the existence, construction, installation, repair or maintenance of the Improvements in the Permitted Area, or the use of the Permitted Area or Improvements by Permittee, its officers, agents, employees, invitees or general public. (h) Neither this Permit nor any of the privileges granted to Permittee hereby, may be conveyed, assigned, transferred or sublet by Permittee without the prior written consent of the City Council of City Any attempted conveyance, assignment, transfer or subletting of the Permit or Permitted Area without the written consent of the City Council of Pueblo shall be void and of no effect and shall cause this Permit to be automatically revoked. CA — 4/6/10 1 (i) Permittee shall keep and maintain commercial general liability insurance covering the Permitted Area an Improvements in amounts not less than $1,000,000.00 combined single limits per occurrence and aggregate, naming th• City as an additional insured and contain a waiver of rights of subrogation against City A certificate for such insuranc and each renewal thereof shall be delivered to the City Failure to maintain such insurance shall cause this Permit to b automatically revoked. (j) Trees, landscaping and shrubbery within or adjacent to the Permitted Area shall be protected from damage or inj by Permittee and shall not be removed except after receipt by the Permittee of the written consent of the City's Director o Parks and Recreation. (k) Any notice or other document required or permitted herein shall be in writing and delivered personally or by firs class mail, postage prepaid, as follows: (i) If to Permittee, at the address shown in paragraph 1 above. (ii) If to City, 1 City Hall Place, Pueblo, Colorado, 81003, Attention: Revocable Permit Revie Committee. Each party reserves the right to change its address provided notice of such change is given in accordance with thi • paragraph (k). (1) City reserves and is hereby granted by Permittee access to, under and through the Permitted Area for any and al purposes. City may injure, damage or remove any and all Permittee's Improvements in the Permitted Area in exercisin the right of access hereby reserved and granted. Permittee assumes the risk of injury, loss and damage to Permittee' Improvements within the Permitted area, and City shall have no responsibility or liability for any damage or injurie thereto, whatsoever the cause, including, but not limited to, the acts or omissions of City, its officers, employees, or agents. (m) This Permit shall terminate upon the occurrence of any one of the following events. (i) the Time of the Ending Date, (ii) abandonment or non -use by Permittee for a period of three (3) consecutive months, (iii) surrender or cancellation of th. Permit in writing by Permittee, (iv) automatic revocation as provided in paragraphs (h) and (i) above; or (v) revocation o termination of this Permit by resolution of the City Council of City (n) Permittee acknowledges and agrees that this Permit is temporary and subject to revocation or termination by resolution of the City Council of City, in its sole discretion, for any reason or no reason, at anytime, without liability to City, and without notice to or hearing by Permittee. Permittee waives any and all right or claim to such notice, hearing, and liability of the City Signed in Pueblo, Colorado this 7 day of A pr, f , 20 1 PERMITTEE. Organization. Lc: G.94 4. .& \/o AZ , By. • Title: XP c rc, r c 3-e• STATE OF COLORADO ) COUNTY OF PUEBLO ) ss. The foregoing instrument was acknowledged before me the / day of P1 or ' 1 J , 20 [ 1 by GY C4111 U as ...� .� rfi 7JY °■ly commission expires: 4 (2-co 1 a _ etekit. [ AL?; Notary Public APPKOVED -this• 9th day of May , 2011 PUEB a Mun' ipal Corp ration By President of th City ouncil CA — 4/6/10 --..-..) ott > < iii E 15TH ST co .1111 ct III" E 14TH ST z 1.111D E 13TH ST w _., > _, <C. , r ) 1-- S T ,..-- , 0 A \ \ ) S 7. 1 2 P A R K .t _,,,ulliESPINOS i 9 ,.... < , ..... al _ . 00 E 12TH ST aing:161 A 1. . T '\NNN, p! >> Loys N.. ,. E 4 % M " La oeste Yeath Sports, loe. 2604 E lr ' �i ' ` - _ Mehlo, co moo' NI L 17191 542 -5780 MT, signorg April 4, 2011 Ray Aguilera, President Pueblo City Council 1 City Hall Place Pueblo, CO 81003 Mr President and City Council, La Gente Youth Sports is requesting a revocable permit to close a portion of Juan Madrid Avenue (1200 block) on the weekend of May 20, 21 and 22, 2011 We are asking to close the street to host our 8th annual fundraising softball tournament, the Juan Madrid Memonal. The Organization has closed the street for the last two consecutive years which has led to a better event. If you have any questions please feel free to call me at your convenience. Sincerely, chary S Valdez Executive Director La Gente Youth Sports, Inc 719 - 406 -9200 Cell 719 -542 -3766 Office zachary @lgys.org La Gente Youth Sports, Inc. 2011. A Tax Exempt Nonprofit Organization Fm Hub Southwest To:La Gente Youth Sports Inc. (17195532294) 16:17 0410811 1GMT -07 Pg 03 -03 CI ient#: 168751 LAG ENTEYI ACORD. CERTIFICATE OF LIABILITY INSURANCE 1 DATE (MM/ODA ) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT Bite) certificate holder is an ADDITIONAL INSURED, the pollcy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s) PRODUCER NOI?rACT HUB International Ins Svcs Inc PHONE 719544 -2533 Mc'. N 866 908.2103 1414 W 4th St �p ADDRESS: P.O. Box 58 PRODUCER CUSTOMER ID #: Pueblo, CO 81002 INSURERS) AFFORDING COVERAGE NAIC INSURED INSURERA Philadelphia Insurance Company 23850 La Gents Youth Sports Inc. INSURER e. 2804 E 12th Street Pueblo, CO 81001 INSUnERC. INSURER O . INSURER E INSURER F . COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL TIE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POUCIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. , TMp TYPE OF INSURANCE R ND POLICY NUMBER (NMI DDIYYYY) (MM/DD/YYYYI LIMITS A GENERAL LIABILrrY PHPK899946 04/28/2011 04/28/2012, EACH OCCURRENCE $1,000,000 , TO RENTED X COMMERCIAL GENERAL LIABILITY PREMISES Ea ooccuTrencel $100,000 — CLAIMS -MADE DJ OCCUR MED EXP (Any one person) $5 ,000 — PERSONAL &ADV INJURY $1,000,8 GENERAL AGGREGATE $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS- COMP /OP AGO $2,000,000 POLICY n 1FCT n LOC $ A AUTOMOBS E LJABWTY PHPK699946 04128!2011 04/28/2012 COMBINEDSINGLE LIMIT $ (Ea acc lent) 500,000 ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS BODILY INJURY (Per accident) 5 SCHEDULED AUTOS — PROPERTY DAMAGE X HIRED AUTOS (Per accident) $ X NON- O%ThED AUTOS _ $ — $ UMBRELLA LIAS OCCUR EACH OCCURRENCE $ — EXCESS UAB CLAIMS -MADE AGGREGATE $ DEDUCTIBLE $ — _ RETENTION $ $ WORKERS COMPENSATION 'TORYIAJMITS 1 JJ I ER14- AND EMPLOYERS' LIASILRY ANY PROPRIETOR/PARTNER/EXECUTIVE N/A EL EACH ACCIDENT $ OFFICERIMEMBER EXCLUDED9 (Mandatory In NHS E.L. DISEASE EA EMPLOYEE $ Ityee deBCdbeuner DESCRIPTION OF d OPERATIONS bBbW E.L. DISEASE POLICY LIMIT 5 DESCRIPTION OF OPERATIONS / LOCATIONS 1 VEHICLES (Attach ACORD 101, Additional Remarks Schedule, It mom apace le required) Revocable Permit: Juan Madrid Tournament: May 21 & 22, 2011 Tournament at St Anne's:July 15,16&17,2011 Certificate holder is listed as additional insured in regards to general liability per PI- GLD -HS CERTIFICATE HOLDER CANCELLATION , City of Pueblo SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF NOTICE WILL BE DELIVERED IN 211 E. D St. ACCORDANCE WITH THE POLICY PROVISIONS. Pueblo, CO 81003 AUTHORIZED REPRESENTATIVE 1 01988 -2009 ACORD CORPORATION. All rights reserver:. ACORD 25 (2009109) 1 of 1 The ACORD name and logo are registered marks of ACORD #31138221!M1134339 RE01