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HomeMy WebLinkAbout08322Substituted Copy: 3/2/11 ORDINANCE NO. 8322 AN ORDINANCE AMENDING THE CITY OF PUEBLO 2011 BUDGET FOR THE HONOR FARM PROPERTIES ENTERPRISE FUND BY BUDGETING AND APPROPRIATING $747,000 FOR NEEDED CAPITAL IMPROVEMENTS FOR DRAG RACING AND ROAD RACING VEHICLE PROGRAMS AND FUNDING THEM FROM BLACK HILLS CAPITAL PROJECTS/SOFTBALL COMPLEX (CP1021) AND LAKE MINNEQUA ATHLETIC FIELDS (CP1020) BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1 The necessary capital investment needed for the safe and efficient operation of the Honor Farm Properties Enterprise Fund, is hereby increased by $747,000, which is hereby budgeted and appropriated, to create the capital facilities for the renovation of bleachers for Drag Racing, and to renovate the Drag Strip and Road Course. SECTION 2 Funds necessary to pay for $747,000 in capital investments is to be transferred to the Honor Farm Properties Enterprise Fund from Black Hills Projects including $600,000 from the Softball Complex Project and $147,000 from the Lake Minnequa Athletic Fields Project. SECTION 3 This ordinance shall become effective immediately upon final passage and approval. INTRODUCED February 14, 2011 BY: Judy Weaver COUNCILPERSON PASSED AND APROVED: March 9, 2011 Substituted Copy: 3/2/11 Background Paper for Proposed ORDINANCE DATE: February 14, 2011 – Revised March 2, 2011 AGENDA ITEM # D-1 DEPARTMENT: PARKS AND RECREATION, CREIGHTON WRIGHT, DIRECTOR FINANCE DEPARTMENT, SAM AZAD, DIRECTOR TITLE AN ORDINANCE AMENDING THE CITY OF PUEBLO 2011 BUDGET FOR THE HONOR FARM PROPERTIES ENTERPRISE FUND BY BUDGETING AND APPROPRIATING $747,000 FOR NEEDED CAPITAL IMPROVEMENTS FOR DRAG RACING AND ROAD RACING VEHICLE PROGRAMS AND FUNDING THEM FROM BLACK HILLS CAPITAL PROJECTS/SOFTBALL COMPLEX (CP1021) AND LAKE MINNEQUA ATHLETIC FIELDS (CP1020) ISSUE Should City Council increase the 2011 capital budgets for the Honor Farm Properties Enterprise Fund to cover needed capital expenses for the safe and efficient operation of the Drag Racing, Road Racing and Off-Highway Vehicle Programs at Pueblo Motorsports Park? RECOMMENDATION Approval of the Ordinance. BACKGROUND Parks and Recreation Director, Creighton Wright provided City Council with an update on the operation and capital needs for Pueblo Motorsports Park at the City Council Work Session held January 24. Council directed staff to provide a formal package for action. At the City Council Meeting held on February 14, City Manager Jerry Pacheco and Parks and Recreation Director Creighton Wright provided Council with options for funding sources and capital investment projects for the Honor Farm. Mr. Wright presented three capital improvement options pertaining to the drag racing, road racing and off-highway vehicle programs. Mr. Pacheco provided three options to fund the capital investment at the Honor Farm including the proposed Fountain Creek Skate Park ($1 million), the Lake Minnequa Athletic Fields ($1.1 million) and the proposed Softball Complex ($1.1 million). Mrs. Weaver, seconded by Mrs. Ortegon moved to Amend the Ordinance inserting the amount of $900,000 and inserting the Black Hills Capital Projects/Softball Complex and Lake Minnequa Athletic Fields as the funding source for the Honor Farm Properties Enterprise (the “Enterprise”), Pass the Ordinance As Amended on First Presentation, Set the Public Hearing for Monday February 28, 2011 and Order the Ordinance to be Published By Title. The motion carried unanimously. Following public hearing on February 28, 2011, the hearing was closed and the Council postponed the Ordinance until the Special Council Meeting on March 9, 2011. During the Council Retreat held on March 1, 2011, discussion on the matter indicated, in accordance with testimony from the public and users of the racetrack and drag strip, that funds in the amount of $747,000 were requested instead of the $900,000. By reducing the fund transfer to the Enterprise, funds could be made available for grant-matching funds for needed improvements at Pueblo Mountain Park. FINANCIAL IMPACT As identified above, the financial impact is $747,000 from Black Hills Projects, $600,000 from the Softball Complex Project (CP 1021) and $147,000 from Lake Minnequa Athletic Fields (CP 1020). The advance of these funds to the Enterprise shall be considered a “loan” to be repaid to the general fund when and as Enterprise revenues become available for repayment. OHV ITEM OPTION AOPTION BOPTION C Fencing along proposed Phase 1 control and OHV areas (est 45,000 LF,Post INCLUDED INCLUDED INCLUDED and Cable) INCLUDED INCLUDED INCLUDED Signage in OHV area and other areas of park (est) OPTION #1 - Entry Building/Office Area At OHV Staging Area. with INCLUDED INCLUDED reinforced restrooms (exclusive of site prep) OPTION #2 - Entry Building/Office Area At Ohv Staging Area, without INCLUDED restrooms INCLUDED OPTION #1 - Access Road Improvements (from entry to OHV staging area) INCLUDED OPTION #2 - Access Road Improvements (replace worst 50%) INCLUDED OPTION #3 - Access Road Improvements (patch as much as possible) INCLUDED INCLUDED OPTION #1 - Computer and Network Capabilities (add to City's network) INCLUDED OPTION #2 - Computer and Network Capabilities (utilize 'air' cards) INCLUDED INCLUDED INCLUDED Maintenance Road Grading (est) Utility Vehicle with Fire/Medical Kit (est) INCLUDED INCLUDED INCLUDED TOTAL OHV CAPITAL NEEDS $ 724,000.00 $ 614,000.00 $ 434,000.00 DRAG RACING ITEM OPTION AOPTION BOPTION C INCLUDED INCLUDED INCLUDED Remove and replace bleachers TOTAL DRAG RACING CAPITAL NEEDS $ 220,000.00$ 220,000.00$ 220,000.00 DRAG/ROAD COURSE SURFACING ITEM OPTION AOPTION BOPTION C Complete reconstruction of entire track surface including subgrade and complete removal of asphalt ($2.2 million) OPTION #1 - Drag strip/Road Course Repairs - Complete repave of entire INCLUDED track surface (includes 1.5" rotomilll and resurface) OPTION #2 - Drag strip/Road Course Repairs - Rotomill 1.5" and repave INCLUDED INCLUDED from end of concrete launch through Turn 1 (phase 1a) OPTION #3 - Drag strip/Road Course Repairs - Remove/replace concrete INCLUDED INCLUDED and re-construct Turn 10 entry (phase 1b) OPTION #4 - Drag strip/Road Course Repairs - Rotomill 1.5", fill and repave INCLUDED cracking in turns and all cracking and bumps in straight-aways (phase 2)* TOTAL DRAG RACING CAPITAL NEEDS $ 589,000.00$ 460,000.00$ 360,000.00 REVENUE Existing repaving capital in Enterprise Budget $ (114,000.00)$ (114,000.00)$ (114,000.00) CMC and CDR "grant" $ (88,000.00)$ (88,000.00)$ (88,000.00) TOTAL REVENUE$ (202,000.00)$ (202,000.00)$ (202,000.00) TOTAL DRAG/ROAD COURSE FINANCIAL NEED$ 387,000.00$ 258,000.00$ 158,000.00 PLANNING ITEM OPTION AOPTION BOPTION C INCLUDED INCLUDED INCLUDED Master Plan (up to SD detail) INCLUDED INCLUDED INCLUDED Economic Feasibility/Impact Study TOTAL PLANNING NEEDS$ 100,000.00$ 100,000.00$ 100,000.00 REVENUE CTF Funds for Park Master Plan $ (50,000.00)$ (50,000.00)$ (50,000.00) TOTAL REVENUE$ (50,000.00)$ (50,000.00)$ (50,000.00) TOTAL PLANNING NEED$ 50,000.00$ 50,000.00$ 50,000.00 TOTAL CAPTIAL NEEDS OPTION AOPTION BOPTION C TOTAL OHV CAPITAL NEEDS $ 724,000.00 $ 614,000.00 $ 434,000.00 TOTAL DRAG RACING CAPITAL NEEDS $ 220,000.00$ 220,000.00$ 220,000.00 TOTAL DRAG/ROAD COURSE CAPITAL NEED$ 387,000.00$ 258,000.00$ 158,000.00 TOTAL PLANNING NEEDS$ 50,000.00$ 50,000.00$ 50,000.00 TOTAL$ 1,381,000.00$ 1,142,000.00$ 862,000.00 CONTINGENCY (10%)$ 138,100.00$ 114,200.00$ 86,200.00 GRAND TOTAL$ 1,519,100.00$ 1,256,200.00$ 948,200.00