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Home My WebLink About08274ORDINANCE NO. 8274 AN ORDINANCE APPROVING A GRANT AGREEMENT # CO- 90-X186-00 BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME AND AUTHORIZING THE ACCEPTANCE OF THE GRANT AWARD BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Grant Agreement between the City of Pueblo, a Municipal Corporation and the United States of America, Department of Transportation, Federal Transit Administration for the purpose of subsidizing Pueblo Transit’s operational expenses, the “Project”, a copy of which is attached hereto, having been approved as to form by the City Attorney, is hereby approved. SECTION 2. The President of City Council is hereby authorized to execute said Grant Agreement on behalf of Pueblo, a Municipal Corporation, and the City Clerk shall affix the Seal of the City to the Grant Agreement and attest the same. SECTION 3. This Ordinance shall become effective upon passage and approval. INTRODUCED: October 12, 2010 BY: Vera Ortegon COUNCILPERSON PASSED AND APPROVED: October 25, 2010 Background Paper for Proposed ORDINANCE # R-3 DATE: October 12, 2010AGENDA ITEM DEPARTMENT: PUEBLO TRANSIT BRENDA BROYLES, DIRECTOR OF TRANSIT TITLE AN ORDINANCE APPROVING A GRANT AGREEMENT # CO-90-X186-00 BETWEEN PUEBLO, A MUNICIPAL CORPORATION, AND THE UNITED STATES OF AMERICA, AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE THE SAME AND AUTHORIZING THE ACCEPTANCE OF THE GRANT AWARD ISSUE Should the City Council enter into a Grant Agreement with the United States of America to accept the Federal Transit Administration Grant Award # CO-90-X186-00 in the amount of $1,797,061 for FY 2010 Transit Operating expenditures RECOMMENDATION Approval of Ordinance. BACKGROUND The City has been allocated a Federal Operating Grant # CO-90-X186-00 for FY 2010 funding, in the amount of $1,797,061. These funds are intended to subsidize Pueblo Transit’s operating expenses incurred during this fiscal year. FINANCIAL IMPACT The anticipated total project cost is $3,414,343. The Federal share is $1,797,061 and the local match approved in the Pueblo Transit budget, is $1,617,282. View Print Page 1 of 9 D OT 0 FTA U.S. Department of Transportation Federal Transit Administration Application 'Recipient ID 1 1140 Recipient Name CITY OF PUEBLO Project ID' �CO -90- X186 -00 Budget Number 11 - Budget Approved Project Information (Operating Grant 2010 Part 1 Recipient Information Project Number 1C0-90-X186-00 Recipient ID 11140 Recipient Name Address CITY OF PUEBLO + 1 CITY HALL PLACE PUEBLO CO 81003 4201 Telephone 1 (719) 553 -2655 Facsimile 1 (719) 553 -2698 Union Information Recipient ID 1140 Union Name ATU LOCAL 662 Address 1 2038 Emilia Street Address 2 City Pueblo CO 81005 0000 I Contact Name. Darrin Archuleta Telephone (719) 406 -3823 Facsimile (719) 553 -2724 E -mail: Website Part 2• Project Information Project Type 1 Grant Gross Project I Cost: 1 $3,414,343 https. / /ftateamweb.fta. dot. gov /teamweb/ Applications /ViewPnnt/ViewPnntRes.asp ?GUID 9/30/2010 View Pnnt Page 2 of 9 Project Number 1C0-90-X186-00 Amt: I $0 Project Description I Operating Grant 2010 +Total Eligible Cost: I $3,414 343 Recipient Type. I City I Total FTA Amt: I $1,797,061 FTA Project Mgr 'Larry Squires I Total State Amt: I $0 I Recipient Contact: I Brenda Broyles I Total Local Amt: I $1 617,282 1 New /Amendment: I None Specified Other Federal $0 Amend Reason I Initial Application Amt: I I Special Cond Amt: I $0 Fed Dom Asst. #. 20507 Sec. of Statute. State Appl. la 5307 -2 Special Condition I None Specified None Specified S C Tgt. Date I None Specified Start/End Date. Jan 01, 2010 - Dec. 31, 2010 S C Eff Date (None Specified Recvd By State Aug 30, 2010 Est. Oblig Date (None Specified 1E0 12372 Rev Not Applicable Pre -Award I Yes Authority ?' Review None Specified Fed Debt Program Date Plannin Grant? NO Author ? No + Finat Budget? (STIIP /UPWP /FTA Aug 20 2010 No Prm Plan) Program Page. 185 Application Type l Electronic I Supp Agreement ? I No Debt. Delinq Details: I 1 Urbanized Areas I UZA ID I UZA Name I 1 81760 I PUEBLO CO 1 Congressional Districts State ID I District Code I District Official 8 13 I John T Salazar Project Details The City of Pueblo Colorado applies for FY10 5307 funds in the amount of $1 797 061 towards operating assistance including transit security program administration technical assistance, preventive maintenance and paratransit operations. Earmarks No information found. https. / /ftateamweb.fta. dot. gov /teamweb/ Applications /ViewPrmtNiewPrintRes .asp ?GUID 9/30/2010 View Print Page 3 of 9 Security Yes — We will expend 1% or more of the 5307 funds in this grant application for security purposes. Please list security- related projects in the project budget and summarize them in the non -add scope code 991 Part 3 Budget Project Budget I Quantity' FTA Amount' Tot. Elia. Cost i SCOPE I I 300 -00 OPERATING ASSISTANCE I 01 $1 797,061 001 $3 414 343 00 ACTIVITY 30.09.01 UP TO 50% FEDERAL O I $1 557 355 001 $3 114 710 00 SHARE 11 7A.00 PREVENTIVE 0 $60,000 001 $75 000 00 MAINTENANCE I 11 7C.00 NON FIXED ROUTE ADA I 01 $179,706 001 $224 633 00 PARATRANSIT SERVICE Estimated Total Eligible Cost: I $3,414,343.00 Federal Share I $1,797,061.00 Local Share I $1,617,282.001 OTHER (Scopes and Activities not included in Project Budget Totals) Quantity I FTA Amount' Tot. Elia. Cost SCOPE 991 -00 SECURITY EXPENDITURES 01 $17 971 OO I $35 942 001 ACTIVITY 30 09 01 UP TO 50% FEDERAL SHARE OI $17 971 OO 001 $35 942 00 SOURCES OF FEDERAL FINANCIAL ASSISTANCE I UZA Accounting Previously Amendment Total ID I Classification I FPC I FY I SEC I Approved I Amount I 81760 12010.25 90 91.2 100 12010190 1 $0 OO 1 $60 000 001 $60 000 00 81760 12010.25 90 91.2 104 12010190 1 $0 OOI $1 557 355 001 $1 557,355 00 https. / /ftateamweb.fta. dot. gov /teamweb/ Applications /ViewPrmt/ViewPrintRes.asp ?GUID 9/30/2010 View Print Page 4 of 9 181760 12010.25 90 91.2 108 12010190 1 $0 001 $179,706 001 $179 706 00 Total Previously Approved 1 $0.00 Total Amendment Amount:) $1,797,061.00 Total from all Funding Sources 1 $1,797,061.001 Alternative Fuel Codes Extended Budget Descriptions 30.09.01 UP TO 50 /o 1 ° FEDERAL SHARE 101 $1,557 355 001$3 114,710 00 'This is 50/50 split for overall transit operations. 11 7A.001 PREVENTIVE MAINTENANCE 101 $60 000 001 $75 000 001 This is 80/20 split for preventive maintenance expenditures. 11 7C.001 NON FIXED ROUTE ADA PARATRANSIT SERVICE 101 $179 706 001 $224 633 00 This is 80/20 split up to 10% of the annual apportionment. 30.09.01 1 UP TO 50% FEDERAL SHARE 101 $17,971 001 $35,942.00 At least 1% of the 5307 funds in this grant application will be used for security purposes 1 I Changes since the Prior Budget Unable to find chanae amount information. Part 4. Milestones 30.09.01 UP TO 50% FEDERAL SHARE 0 $1 557 355 $3 114 710 1 Milestone Description 1 Est. Comp. Date 1 'Final Expenditure 1 Dec. 31 2010 Overall activities under this project are related to the continuous operation of a public transit system and complimentary paratransit services. The project https. / /ftateamweb.fta. dot. gov /teamweb/ Applications /ViewPrmt/ViewPrintRes .asp ?GUID 9/30/2010 View Print Page 5 of 9 should end by December 31 2010 A request for close out on this project should be expected by April 2011 after the City of Pueblo finalize financial audits Operating, maintenance, and daily transit operations will be funded under this grant. 30.09.01 UP TO 50% FEDERAL SHARE 0 $17 971 $35 942 I Milestone Description I Est. Comp. Date 1 'Final Expenditure I Dec. 31, 2010 A minimum of 1°A) of funds will be allocated to security activities under this project, to include security services provided at the transit center (bus terminal) located at 123 Court St. Pueblo CO 81003 Part 5. Environmental Findings 30000 OPERATING ASSISTANCE 0 $1,797 061 $3 414 343 Finding No. 1 - Class II(c) C16 - Program Admin & Operating Assistance Program administration technical assistance activities, and operating assistance to transit authorities to continue existing service or increase service to meet routine changes in demand Finding Details. The (3) three ALI identified in the Scope 30 00 00 (i e Operating Assistance) of this grant are categorical exclusions (i.e. (i.e 30 09 01 operations and program administration 11 7A.00 preventive maintenance, and 11 7C 00 paratransit operations) Part 6• Fleet Status No information found. Part 7 FTA Comments Comments to DOL Comment Title Recipient Contact Comment By Larry Squires Date Created Aug 27 2010 Date Updated None Specified Ref Section. Unknown Comment: Brenda Broyles: 719 - 553 -2725 https. / /ftateamweb.fta. dot. gov /teamweb/ Applications /ViewPrint/ViewPrintRes .asp ?GUID 9/30/2010 View Pnnt Page 6 of 9 Part 8• Results of Reviews The reviewer did not find any errors Part 9. Agreement UNITED STATES OF AMERICA DEPARTMENT OF TRANSPORTATION FEDERAL TRANSIT ADMINISTRATION GRANT AGREEMENT (FTA G -16, October 1, 2009) On the date the authorized U S Department of Transportation Federal Transit Administration (FTA) official's electronic signature is entered for this Grant Agreement, FTA has Awarded Federal assistance in support of the Project described below Upon Execution of this Grant Agreement by the Grantee named below the Grantee affirms this FTA Award, and enters into this Grant Agreement with FTA. The following documents are incorporated by reference and made part of this Grant Agreement: (1) "Federal Transit Administration Master Agreement," FTA MA(16) October 1 2009 http. / /www fta.dot.gov /documents /16- Master pdf (2) The Certifications and Assurances applicable to the Project that the Grantee has selected and provided to FTA, and (3) Any Award notification containing special conditions or requirements, if issued FTA OR THE FEDERAL GOVERNMENT MAY WITHDRAW ITS OBLIGATION TO PROVIDE FEDERAL ASSISTANCE IF THE GRANTEE DOES NOT EXECUTE THIS GRANT AGREEMENT WITHIN 90 DAYS FOLLOWING THE DATE OF THIS FTA AWARD SET FORTH HEREIN FTA AWARD FTA hereby awards a Federal grant as follows. Project No. CO -90- X186 -00 Grantee. CITY OF PUEBLO Citation of Statute(s) Authorizina Project: 49 USC 5307 - Urbanized Area Formula (FY2006 forward) Estimated Total Eligible Cost (in U.S. Dollars): $3,414,343 Maximum FTA Amount Awarded flncludina All Amendments) (in U.S. Dollars). $1 797,061 Amount of This FTA Award (in U.S. Dollars). $1 797 061 Maximum Percentages) of FTA Particioation. Percentages of Federal participation are based on amounts included in the Approved Project Budget, modified as set forth in the text following the Project Description U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements. Original Project Certification Date. 9/21/2010 Proiect Description. https. / /ftateamweb.fta. dot. gov /teamweb/ Applications /ViewPrmt/ViewPrintRes .asp ?GUID 9/30/2010 View Print Page 7 of 9 Operating Grant 2010 The Project Description includes information describing the Project within the Project Application submitted to FTA, and the Approved Project Budget, modified by any additional statements displayed in this Grant Agreement, and to the extent FTA concurs, statements in other documents including Attachments entered into TEAM -Web Special Provision. Text Messaging While Driving. In accordance with Executive Order No 13513 Federal Leadership on Reducing Text Messaging WhileDriving October 1, 2009 23 U S C.A. § 402 note, and DOT Order 3902 10 Text Messaging While December 30 2009 the Grantee is encouraged to comply with the terms of the following Special Provision a. Definitions. As used in this Special Provision. (1) "Driving" means operating a motor vehicle on a roadway including while temporarily stationary because of traffic, a traffic Tight, stop sign or otherwise "Driving" does not include being in your vehicle (with or without the motor running) in a location off the roadway where it is safe and legal to remain stationary (2) "Text Messaging" means reading from or entering data into any handheld or other electronic device including for the purpose of short message service texting e- mailing instant messaging obtaining navigational information, or engaging in any other form of electronic data retrieval or electronic data communication The term does not include the use of a cell phone or other electronic device for the limited purpose of entering a telephone number to make an outgoing call or answer an incoming call, unless the practice is prohibited by State or local law b Safety. The Grantee is encouraged to (1) Adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers including policies to ban text messaging while driving - (a) Grantee -owned or Grantee - rented vehicles or Government - owned, leased or rented vehicles; (b) Privately -owned vehicles when on official Project related business or when performing any work for or on behalf of the Project; or (c) Any vehicle on or off duty and using an employer supplied electronic device. (2) Conduct workplace safety initiatives in a manner commensurate with the Grantee's size, such as. (a) Establishment of new rules and programs or re- evaluation of existing programs to prohibit text messaging while driving; and (b) Education, awareness, and other outreach to employees about the safety risks associated with texting while driving (3) Include this Special Provision in its subagreements with its subrecipients and third party contracts and also encourage its subrecipients, lessees, and third party contractors to comply with the terms of this Special Provision and include this Special Condition in each subagreement, lease, and third party contract at each tier financed with Federal assistance provided by the Federal Government. Awarded By Mr Terry Rosapep Regional Administrator FEDERAL TRANSIT ADMINISTRATION U S DEPARTMENT OF TRANSPORTATION 09/22/2010 CO -90- X186 -00 Quarterly Narrative Report Apr 01, 2010 through Jun. 30, 2010 As Of Sep. 30, 2010 (DRAFT) No MS /P Report , No FFR Part 1: Recipient Information I I 1 https. / /ftateamweb.fta. dot. gov/ teamweb/ ApplicationsNiewPrmt/ViewPnntRes .asp ?GUID 9/30/2010 View Print Page 8 of 9 j Project Number CO -90- X186 -00 Recipient ID 1140 Recipient Name CITY OF PUEBLO Address: 1 CITY HALL PLACE , PUEBLO CO 81003 4201 Telephone (719) 553 -2655 Facsimile (719) 553 -2698 Part 2 Project Information I Project No CO -90- X186 -00 Brief Desc: Operating Grant 2010 FTA Project Mgr Larry Squires 1 Start/End Date. Jan. 01, 2010 - Dec. 31 2010 I Gross Project Cost: $3 414 343 Adjustment Amt: 1 $0 Total Eligible Cost: $3 414,343 I Total FTA Amt: $1 797 061 Total State Amt: $0 Total Local Amt: $1,617 282 I Other Federal Amt: $0 Part 3 Federal Financial Report Financial Status Previous I This Period I Cumulative A. Federal Cash on Hand at Beginning of $0 Period 8 Federal Cash Receipts $01 C Federal Cash Disbursements $0 D Federal Cash on Hand at End of Period $0 E. Total Federal Funds Authorized $0 F Federal Share of Expenditures $0 $0 $0 G Recipient Share of Expenditures $0 $0 $0 H Total Expenditures( F + G) $0 $0 $0 I Federal Share of Unliquidated ( $0 Obligations J Recipient Share of Unliquidated $0 Obligations K. Total Unliquidated Obligations( I + J) I I $0 https. / /ftateamweb.fta. dot. gov /teamweb/ Applications /ViewPnnt/ViewPrintRes .asp ?GUID 9/30/2010 View Print Page 9 of 9 L. Total Federal Share ( F + I) 1 1 1 $0 M. Unobligated Balance of Federal Funds I I I $0 (E - L) N. Total Recipient Share Required I 1 1 $0 O Remaining Recipient Share to be I I I $0 provided N - ( G + J ) P Federal Program Income on Hand at I I $0 Beginning of Period Q. Total Federal Program income earned 1 1 1 $0 R. Federal Program income expended in $0 accordance with the deduction alternative S. Federal Program income expended in I I $0 accordance with the addition alternative T Federal Program income expended on $0 allowable Transit Capital and Operating expenses U Federal Unexpended Program income I $01 (P +Q- RorsorT) Indirect Expense Type I N/A Rate I 0 00% Base I $0 Amount Charged , $0 Federal Share 1 $01 Part 4 Milestone /Progress Report No Milestone Report APPROVED' (,) DATE October 25. 2010 LAWRENCE W ATENCIO PRESIDENT OF CITY COUNCIL https. / /ftateamweb.fta. dot. gov /teamweb/ Applications /ViewPrmt/ViewPrintRes .asp ?GUID 9/30/2010