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HomeMy WebLinkAbout08224Substituted Copy 06/28/10 ORDINANCE NO. 8224 AN ORDINANCE BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF $1,007,000 FOR ELIGIBLE PROJECTS, AND APPROVING AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT BETWEEN THE CITY OF PUEBLO AND THE U.S. DEPARTMENT OF ENERGY (DOE) CONCERNING THE ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM, AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME BE IT ORDAINED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. The Grant Agreement between the U. S. Department of Energy “DOE” and the City of Pueblo, which is identified as Grant Number DE-SC0003058, which is attached hereto, and a copy of the recommended projects also hereto included as Attachment 1, is hereby approved in all respects. SECTION 2. The President of the City Council is hereby authorized and directed to execute said Grant Agreement in the name of the City and the City Clerk is hereby authorized and directed to affix the official seal of the City of Pueblo and attest same. SECTION 3. The City Manager, or his duly authorized representatives, and other officials of the City are hereby authorized and directed to do all things required to be done in order to obtain payments under the Grant Agreement, including, but not limited to, making required certifications, submitting requests for payment, contracting with persons and organizations in order to carry out the provisions of the Grant Agreement, filing reports and keeping records relating to fiscal, performance and evaluation matters, and submitting other materials, as required to DOE. SECTION 4. The total amount of $1,007,000 is hereby budgeted and appropriated, and projects established, as follows: AREE01 - City Hall Greening Public Buildings - $416,000. AREE02 - Main Street Energy Program - $45,000. AREE03 – PhotoVoltaic Main Street Parking Garage - $250,000 AREE04 – Energy Efficiency and Conservation Strategy - $4,000. AREE05 – Energy Efficiency and Conservation Coordinator - $103,000. AREE06 – Residential Energy Efficiency Program - $138,934. AREE07 – Downtown Pedestrian Walkability Plan - $50,066. SECTION 5. The payments made by the DOE to the City pursuant to and under the Grant Agreement shall be transmitted to the Finance Department of the City and credited to Special Fund No. 240. SECTION 6. Monies received as program income including principal and interest loan repayments, or other sources of private receipts by the fund account listed in Section 4 of this Ordinance, shall be transmitted to the Finance Department of the City and credited to Fund No 240. INTRODUCED: June 14, 2010 BY: Judy Weaver /COUNCILPERSON PASSED AND APPROVED: June 28, 2010 Background Paper for Proposed ORDINANCE # DATE: JUNE 14, 2010 AGENDA ITEM R-9 DEPARTMENT: HOUSING AND CITIZEN SERVICES DIRECTOR – ADA RIVERA CLARK TITLE AN ORDINANCE BUDGETING AND APPROPRIATING FUNDS IN THE AMOUNT OF $1,007,000 FOR ELIGIBLE PROJECTS, AND APPROVING AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT BETWEEN THE CITY OF PUEBLO AND THE U.S. DEPARTMENT OF ENERGY (DOE) CONCERNING THE ENERGY EFFICIENCY AND CONSERVATION BLOCK GRANT PROGRAM, AND AUTHORIZING THE PRESIDENT OF CITY COUNCIL TO EXECUTE SAME ISSUE Should the City Council approve the grant agreement, and appropriate and budget funds to carry out eligible projects under the grant? RECOMMENDATION Approval of the Ordinance BACKGROUND The City of Pueblo made application for an entitlement grant called Energy Efficiency and Conservation Block Grant (EECBG) from the Department of Energy (DOE) in the fall of 2009. The City’s allocation was $1,007,000. The City submitted 5 projects to be funded as per the eligibility criteria established by the DOE. Attachment 1 contains the EECBG Activity Worksheets submitted to and approved by the DOE. The Grant was approved in May 2010. The purpose of the EECBG is to provide funding for projects that reduce energy consumption. This Ordinance appropriates the grant and budgets for the listed activities. The following listed activities will go through the procurement process and will be presented to the City Council for approval at a future date: 1- Walkability Study 2- Photovoltaic Main Street Parking Garage 3- Greening Public Buildings- City Hall The Energy and Sustainability Coordinator (ES Coordinator) activity will require a change to the staffing ordinance and therefore will be before the City Council for approval. For the Main Street Energy Program, Staff recommends that we partner with the Governor’s Energy Office (GEO) and allow them to administer the Program on our behalf. An Ordinance approving a Memorandum of Understanding with the GEO will be presented to City Council. The Residential Energy Efficiency Program is targeted at city residents and will consist of rebates, zero interest loans, and grants. This activity if approved by City Council will be administered by the ES Coordinator through the Department of Housing and Citizen Services. The Energy Efficiency and Conservation Strategy was a required activity, which produced the Strategy submitted to the DOE during the grant application process (Attachment 2). FINANCIAL IMPACT This Ordinance accepts the grant and budgets and appropriates the funding for the projects. There is no requirement for matching funds, however, some of the projects will require additional funding to complete, as identified in the Activity Worksheets. As previously mentioned all contracts will come before the City Council for approval and at that time the additional funding will be identified. The City will be reimbursed for project expenditures upon proper completion of each activity undertaken. The funds will be drawn down through the federal ASAP system. The Grant will be set-up in the 240 Fund- ARRA Stimulus Grants. NOT SPECIFIED /OTHER ASSISTANCE AGREEMENT 1. Award No. 2. Modification No. 3. Effective Date 4. CFDA No. DE SC0003058 001 11/17/2009 81.128 5. Awarded To 5. Sponsoring Office 7. Period of Performance CITY OF PUEBLO EERE (FORS) 11/17/2009 Attn: LARA BARRETT U.S. Department of Energy through DEPARTMENT OF FINANCE 11/16/2012 Office of Energy Efficiency & Renew P.O. BOX 1427 Forrestal Building PUEBLO CO 810021427 1000 Independence Avenue, SW Washington DC 20585 8. Type of Agreement 9. Authority 10. Purchase Request or Funding Document No. © Grant Energy Independence and Security Act 10SC005231 [] Cooperative Agreement (EISA) of 2007 [] Other 11. Remittance Address 12. Total Amount 13. Funds Obligated CITY OF PUEBLO Govt. Share: $1,007,000.00 This action: $996,934.00 Attn: LARA BARRETT DEPARTMENT OF FINANCE Cost Share : $939,425.00 Total : $1,007,000.00 P.O. BOX 1427 PUEBLO CO 810021427 Total : $1,946,425.00 14. Principal Investigator 15. Program Manager 16. Administrator Ada Maria Clark Martha J. Kass Oak Ridge 719 - 553 -2845 Phone: 865 - 576 -0717 U.S. Department of Energy P.O. Box 2001 Oak Ridge TN 37831 17. Submit Payment Requests To 18. Paying Office 19. Submit Reports To OR for Oak Ridge /OSTI OR for Oak Ridge /OSTI See Reporting U.S. Department of Energy U.S. Department of Energy Requirements Checklist r2 Oak Ridge Office Oak Ridge Financial Service Center Oak Ridge Financial Service Center P.O. Box 6017 P.O. Box 6017 Oak Ridge TN 37831 Oak Ridge TN 37831 20. Accounting and Appropriation Data See Schedule 21. Research Title and /or Description of Project EECBG THE CITY OF PUEBLO COLORADO For the Recipient For the United States of America 22. Signature o P rson Auth ized to Sign 25. Signature of Grants/Agreements Officer � (/�� Signature on File 23. Name an Titl 11 24. Date Signed 26. Name of Officer 27. Date Signed Ray Aguilera 05/10/10 JUDITH S. WILSON 04/30/2010 Ci ty Cnninci l Vice- Pr.esi,dent NOT SPECIFIED /OTHER NOT SPECIFIED /OTHER REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF CONTINUATION SHEET DE SC0003058/001 2 I 2 NAME OF OFFEROR OR CONTRACTOR CITY OF PUEBLO ITEM NO. SUPPLIES /SERVICES ]UANTITY UNIT UNIT PRICE AMOUNT (A) (B) (C) (D) (E) (F) DUNS Number: 010620284 TAS::89 0331::TAS Recovery Recovery Act: Block Grant for ARRA Funding. Amendment 001 to Award for Pueblo, CO. Contracting Specialist: Trae N. Crowder, Tel: 865 -576 -4102, E -Mail: crowdertn @oro.doe.gov ASAP: Yes Extent Competed: NOT AVAIL FOR COMP Davis -Bacon Act: YES The purpose of this Amendment 001 is to: 1. Approve the EECS and release remaining funding to fully obligate this grant at $1,007,000.00. 2. Update Activity Worksheet 2a and add new Activity Worksheets 2b, 2c, 2d, 2e, 2f and 2g. 3. Update Attachment 3 Reporting Requirements Checklist to version r2 to properly reflect addresses for submittal of reports. 4. Add updated Attachment 4a, Budget Spreadsheet SF424A. 5. Add Attachment 5 Davis -Bacon Wage Determination sheet. 6. Add Attachment 6 Special Requirements to reflect Financial Incentive clause. 7. Add Attachment 7 ARRA SHPO Letter. 8. Update EECBG Special Terms & Conditions clauses 4, 22, and 31. All other terms and conditions remain unchanged. JULY 2004 NOT SPECIFIED /OTHER EECBG Activity Worksheet Grantee: City of Pueblo, A Municipal Corporation Date: 04/12/2010 DUNS #: 10620284 Program Contact Email: adaclark @pueblo.us Program Contact First Name: Ada Last Name: Clark Project Title: PhotoVoltaic Main Street Parking Garage /Fleet Maintenance Bldg. Activity: 13. Onsite Renewable Technology If Other: Sector: Publi If Other: Proposed Number of Jobs Created: 13 .0 Proposed Number of Jobs Retained: Proposed Energy Saved and /or Renewable Energy Generated: 4702672 Proposed GHG Emissions Reduced (CO2 Equivalents): 3, 145.000 Proposed Funds Leveraged: $939,425.00 Proposed EECBG Budget: 250, 000.00 Projected Costs Within Budget: Administration: $0.0 Revolving Loans: Subgrants: Project Contact First Name: Ada Last Name: Clar Email: adaclark @pueblo.us Metric Activity: Renewable Energy Market Development If Other: Project Summary: (limit summary to space provided) Installation of a 150kWdc PhotoVoltaic system on the Main Street Parking Garage that will supply electrical savings for 100% of the parking garage and 40% of the adjacent City Fleet Maintenance Building. The total project cost is $1,189,425 which includes funds leveraged from City of Pueblo and Pueblo Urban Renewal Authority of $250,000; Black Hills Utility Company Rebate of $300,000; and investor equity from tax credits of $389,425. The cost for the PV system and installation is $825,000, the cost for the carport framing to support the PV system is $277,500, the cost for NDC legal /financial services /maintenance is $86,925. By the eighth year the City of Pueblo will be returned $230,000 through utility bill savings and REC payments. In years 11 -20 the City will have $40,000 annual returns through utility bill savings and REC payments. The $250,000 in EECBG funds will buy -down the overall cost for the purchase and installation of the 150kWdc PhotoVoltaic system. The energy savings and number of jobs created or retained were calculated using DOE Estimator. The project costs were provided by Milender and White Construction Company, which just won the bid for a similar system at our Wastewater Treatment Plant. If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH- CITY - Columbus- Project Activity page 1.pdf," "OH -CITY- Columbus - Project Activity page 2.pdf, "and continue as needed. EECBG Activity Worksheet Grantee: City of Pueblo, A Municipal Corporation Date: 04/12 /2010 DUNS #: 10620284 Program Contact Email: adaclark @pueblo.us Program Contact First Name: Ada Last Name: Clark Project Title: Downtown Pedestrian Walkability Plan Activity: 7 • Transportation If Other: Sector: Publi If Other: Proposed Number of Jobs Created: 0. Proposed Number of Jobs Retained: 0. Proposed Energy Saved and /or Renewable Energy Generated: 1,000 less gallons /yr Proposed GHG Emissions Reduced (CO2 Equivalents): 10,000.000 Proposed Funds Leveraged: $60, 000.00 Proposed EECBG Budget: 50, 066.00 Projected Costs Within Budget: Administration: Revolving Loans: Subgrants: Project Contact First Name: Scott Last Name: Hobson Email: shobson @pueblo.us Metric Activity: her If Other: Downtown Walkability Plan Project Summary: (limit summary to space provided) The City will complete a pedestrian walkability plan to guide improvements to increase pedestrian traffic within the central downtown. The project will update the Pueblo Central Downtown Framework Plan at a cost of $100,000. The EECBG funds will be leveraged with $40,000 from a Colorado New Energy Grant and 20,000 from the Pueblo Urban Renewal Authority. The plan will identify projects and design standards to increase access /walkability between buildings and destinations. Pedestrian curb bump -outs and center pedestrian crossing islands will be incorporated increasing pedestrian safety and reducing the time for crossing streets. Other investments considered are walkways linking buildings and improvements improving connectivity to the Pueblo Historic Arkansas Riverwalk. These projects will enable pedestrians with a 5- minute or less walk between building and downtown destinations. The City's energy performance audit has identified changing out antiquated pedestrian crosswalk fixtures and installing through a performance contract 288 new, energy efficient LED pedestrian crosswalk signals. The benefit to the City is two -fold; downtown intersections will be safer, aesthetically pleasing, and cross walk signal head utility costs will drop by 70 %. The goal of the project is to increase the number of pedestrian miles in the Central Downtown area by 20,000 miles (60,000 - 5 minute trips) per year within the next three years, resulting in an annual reduction of 10 tons of CO' emissions. (1,000 - 5 minute trips per day). If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH- CITY - Columbus- Project Activity page 1. pdf, " "OH-CITY-Columbus-Project Activity page 2. pdf, " and continue as needed. EECBG Activity Worksheet Grantee: City of Pueblo, A Municipal Corporation Date: 04/12/2010 DUNS #: 10620284 Program Contact Email: adaclark @pueblo.us Program Contact First Name: Ada Last Name: Clark Project Title: Residential Energy Efficiency Program Activity: 4. Financial Incentive Program If Other: Sector: Residenti If Other: Proposed Number of Jobs Created: 1. o o Proposed Number of Jobs Retained: Proposed Energy Saved and /or Renewable Energy Generated: so 5234 Proposed GHG Emissions Reduced (CO2 Equivalents): 3 70.000 Proposed Funds Leveraged: Proposed EECBG Budget: 138, 934.00 Projected Costs Within Budget: Administration: Revolving Loans: $59,500.00 Subgrants: $0.00 Project Contact First Name: Ada Last Name: Clark Email: adaclark @pueblo.us Metric Activity: Loans and Grants If Other: Project Summary: (limit summary to space provided) Multifaceted Programs to Include: 1 -The 50/50 Grant will pay for half of the cost of the following home improvements up to a combined maximum grant of $2000. - Insulation (attic, walls,and crawlspace areas are eligible) - Air sealing (caulking, weather stripping,and thresholds are eligible) - Whole house attic fan Requirements: Energy audit, Licensed contractor, No new construction, First come -first served Anticipated Production: 15 units Funding Amount = $30,000 2 -Miser Loan - The program will provide for a 5 year, 0% interest loans to individuals wishing to purchase furnaces. Maximum loan $4,000. Requirements: Anticipated Production: 14.8 units Funding Amount: $59,500 Revolving Loan Fund 3- Energy Star Rebate - The City will provide rebates on the purchase of Energy Star appliances. The rebates will cover the difference between an Energy Star appliance and a non - Energy Star appliance. The average rebate is anticipated to be $400. Appliances covered under the Program will include: refrigerators, dishwashers; clothes washers, and room air - conditioners. Requirements: Anticipated Production: 123.5 units Funding Amount:$49,434 The City will be participating with the State GEO, which is providing and additional $25,800 towards the program from their SEP allocation. This funding is not reflected in the above production numbers. If you are proposing more than one activity, save this file as many times as needed with successive page numbers, For example: "OH- CITY - Columbus- Project Activity page 1. pdf, " "OH- CITY - Columbus - Project Activity page 2. pdf, " and continue as needed. EECBG Activity Worksheet Grantee: City of Pueblo, A Municipal Corporation Date: 04/12/2010 DUNS #: 10620284 Program Contact Email: adaclark@pueblo.us Program Contact First Name: Ada Last Name: Clark Project Title: Main Street Energy Program Activity: 6. Buildings and Facilities If Other: Sector: Commercial If Other: Proposed Number of Jobs Created: Proposed Number of Jobs Retained: 1.00 Proposed Energy Saved and /or Renewable Energy Generated: Proposed GHG Emissions Reduced (CO2 Equivalents): Proposed Funds Leveraged: Proposed EECBG Budget: 45, 000.00 Projected Costs Within Budget: Administration: Revolving Loans: Subgrants: $o . 00 Project Contact First Name: Ada Last Name: Clark Email: adaclark @Pueblo. us Metric Activity: Loans and Grants If Other: Project Summary: (limit summary to space provided) Funding for commercial building energy efficiency projects will be made available through the GEO's Greening Main Street Program. The Main Street Program will offer technical assistance, energy use evaluation, and project management services to small commercial building owners. The initiative also includes funding for a community recognition program to increase public awareness and encourage and support downtown businesses by acknowledging their energy and resource conservation efforts. The GEO will also provide energy efficiency assistance and tools to funded projects and will coordinate with partners who provide funding for and support of energy retrofits and other restorative projects. These partners include utility providers, businesses, banks, economic development groups, the State Historical Fund, the Colorado Department of Local Affairs (DOLA), and the U.S. Department of Agriculture. Utility incentives will be promoted when available and building owners will be made aware of federal tax incentives for energy efficiency retrofits. Beneficiaries: Individual businesses or building owners will receive cash rebates through incentives created by this program. Benefits to communities include local job creation, reduced energy costs, environmental benefits. EECBG funding will be used to contract with GEO's Greening Main Street Program. If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page 1.pdf," "OH -CITY- Columbus - Project Activity page 2.pdf, "and continue as needed. EECBG Activity Worksheet Grantee: City of Pueblo, A Municipal Corporation Date: 04/12/2010 DUNS #: 10620284 Program Contact Email: adaclark @pueblo.us Program Contact First Name: Ada Last Name: Clark Project Title: Greening Public Buildings - City Hall Activity: 5. Energy Efficiency Retrofits If Other: Sector: Publi If Other: Proposed Number of Jobs Created: 4.26 Proposed Number of Jobs Retained: 4.6 Proposed Energy Saved and/or Renewable Energy Generated: 2 , 808. Therms & 43,056 KwH Proposed GHG Emissions Reduced (CO2 Equivalents): 150, 829. 000 Proposed Funds Leveraged: $420, 000.00 Proposed EECBG Budget: 416, 000.00 Projected Costs Within Budget: Administration: Revolving Loans: Subgrants: Project Contact First Name: Ada Last Name: Clark Email: adaclark @pueblo.us Metric Activity: Building Retrofits If Other: Project Summary: (limit summary to space provided) The City will complete energy efficiency building retrofits in the 94 -year old City Hall /Memorial Hall building. The total project cost is $836,000 which includes $420,000 from a Colorado New Energy Grant. It is estimated the EE improvements will save the City a minimum of 15% in energy consumption annually for the life of the capital improvements. The type of capital improvements will include replacing historic building sky lights, energy efficient compact fluorescent lighting, motion sensors for lights, window replacement, boiler replacement, low -water faucets and drinking fountains and cooling tower in the HVAC system to cool the building. The goal of the project is to have the energy improvements reduce electric and natural gas 15% energy savings /yr estimated to be $46,667 in 2010 with an annual savings estimated to increase by 5% per year. The 15% energy savings for City Hall is estimated to be 43056 KwH and 2808.15 Therms annually. This results in a reduction of 151,829 lbs. of carbon emissions annually. The EECBG funding will be used for purchase & installation of the HVAC system for the building. The City of Pueblo will work with the local and state historic preservation offices to ensure that the site retains its important historical characteristics and abides by all related state and federal historic preservation laws. If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH CITY - Columbus- Project Activity page 1. pdf, " "OH- CITY - Columbus - Project Activity page 2. pdf, " and continue as needed. EECBG Activity Worksheet Grantee: City of Pueblo, A Municipal Corporation Date: 03/12/2010 DUNS #: 10620284 Program Contact Email: adaclark @pueblo.us Program Contact First Name: Ada Last Name: Clark Project Title: Energy and Sustainability Coordinator Activity: 1. Energy Efficiency and Conservation Strategy If Other: Sector: Publi If Other: Proposed Number of Jobs Created: 1 • oo Proposed Number of Jobs Retained: o . 00 Proposed Energy Saved and/or Renewable Energy Generated: Proposed GHG Emissions Reduced (CO2 Equivalents): Proposed Funds Leveraged: Proposed EECBG Budget: 103,000.00 Projected Costs Within Budget: Administration: $o . oo Revolving Loans: Subgrants: Project Contact First Name: Ada Last Name: Clark Email: adaclark @pueblo.us Metric Activity: Clean Energy Policy If Other: Project Summary: (limit summary to space provided) The City of Pueblo will establish a local energy office housed within the Department of Housing and Citizen Services. The Coordinator will work with the community at large to institutionalize energy efficiency and renewable energy. Initially staffing will be through a consultant. The key responsibilities of the position will be to produce a baseline inventory of all energy use by facility and operation, tracking future energy use, assessing the potential value of energy improvements, securing resources to implement the energy strategy, implementing energy projects and programs, tracking and communicating results; and raising the visibility of the program community -wide. The goal of this office will be to develop and implement a comprehensive energy strategy for the local government and the community. The office will coordinate all grant writing, grant management and grant reporting for local energy programs. The office will also serve as the focal point for forming public /private partnerships and communicating with surrounding communities, including the County's Sustainability Team and the Governor's Energy Office to leverage funding and implement wider ranged policies and programs. The Office will be involved in the following eligible activities: Residential Energy Efficiency Programs; Energy Efficiency Retrofits; Onsite Renewable Technology; and Residential and Commercial Building Audits. If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page 1.pdf," "OH- CITY - Columbus - Project Activity page 2.pdf, " and continue as needed. EECBG Activity Worksheet Grantee: City of Pueblo, A Municipal Corporation Date: 03/12/2010 DUNS #: 10620284 Program Contact Email: adaclark @pueblo.us Program Contact First Name: Ada Last Name: Clark Project Title: Energy Efficiency and Conservation Strategy Activity: 1. Energy Efficiency and Conservation Strategy If Other: Sector: Publi If Other: Proposed Number of Jobs Created: 1.0 Proposed Number of Jobs Retained: 0.00 Proposed Energy Saved and /or Renewable Energy Generated: Proposed GHG Emissions Reduced (CO2 Equivalents): Proposed Funds Leveraged: Proposed EECBG Budget: 4,000.00 Projected Costs Within Budget: Administration: S0.0 Revolving Loans: Subgrants: Project Contact First Name: Ada Last Name: Clark Email: adaclark @pueblo. us Metric Activity: Clean Energy Policy If Other: Project Summary: (limit summary to space provided) The City of Pueblo will establish a local energy office housed within the Department of Housing and Citizen Services. The goal of this office will be to develop and implement a comprehensive energy strategy for the local government and the community. The local energy office meets EECBG program core principles by establishing a long -term commitment to prioritize energy efficiency, conservation and renewable energy to meet energy demand in the community. Current energy performance will be benchmarked and a strategy will be developed to reduce energy use. If you are proposing more than one activity, save this file as many times as needed with successive page numbers. For example: "OH-CITY-Columbus- Project Activity page 1.pdf," "OH -CITY- Columbus - Project Activity page 2.pdf, "and continue as needed. Attachment 2 Attachment D Energy Efficiency & Conservation Strategy for Units of Local Governments & Indian Tribes As detailed in Part 1 of this announcement, all applicants must submit an Energy Efficiency and Conservation Strategy (EECS). Units of local government and Indian tribes have the option of submitting the EECS no later than 120 days after the effective date of the award or at the time of application. Units of local government and Indian tribes who chose to submit the EECS at the time of application shall use the format contained in Attachment D. This form should be saved in a file named "UIC- Strategy.pdf" and click on "Add Optional Other Attachment" to attach. Grantee: City of Pueblo, Colorado Date: 02/10/2010 DUNS #: 010620284 Program Contact Email: Ada Clark 1. Describe your government's proposed Energy Efficiency and Conservation Strategy. Provide a concise summary of your measureable goals and objectives, which should be aligned with the defined purposes and eligible activities of the EECBG Program. These goals and objectives should be comprehensive and maximize benefits community -wide. Provide a schedule or timetable for major milestones. If your government has an existing energy, climate, or other related strategy please describe how these strategies relate to each other. The City of Pueblo is proposing to initiate and complete programs that will have lasting effects in our community beyond the funding period, and will serve various sectors of our community. Our projects include the generation of energy, the retrofitting of buildings to provide for energy efficiency, as well as providing residential and commercial owners the ability to achieve some level of energy savings through various grant and loan programs. The EECBG project activities will support our existing energy efficiency strategy efforts to reduce energy consumption and emissions. The strategies proposed are in keeping with the State of Colorado's EECS as well as components of the Colorado Climate Action Plan Objective One: Reduce greenhouse gas emissions from municipal buildings and operations by at least 20% from Fiscal Year 2009 levels, by 2013. Objective Two: Reduce community -wide greenhouse gas emissions by at least 10% from existing levels by 2013. Measurable Short Term Implementation Actions: 1- Establish a baseline investment grade energy audit of all municipal energy uses in the City of Pueblo; 2 -Use baseline measurement information to create a cleaner, more reliable and efficient municipal energy infrastructure by implementing a long -term Energy Plan; 3 -Hire an Energy and Sustainability Coordinator to coordinate and implement municipal and community EECS goals; 4 -Add renewable sources of energy such as solar panels at the one of the municipal parking garages; 5- Implement residential and commercial financial incentive programs for energy efficiency improvements. Measurable Long Term Implementation Actions: 1- Research pedestrian, bike, and public transit options to reduce transportation related greenhouse gas emissions. Metrics for Short Term Strategy Goals: Pueblo contracted with an energy savings company in 2009. They are currently completing the audit. This will accomplish the first objective of establishing a baseline measurement of all municipal energy uses. The second objective will be accomplished when we enter into a Tong -term Energy Services Management Plan. Once implemented, those actions will determine the total city energy savings in dollars and total savings in kWh of electricity, Therms of fuel oil and natural gas saved, as well as include any new renewable energy sources created by actions under the Plan. 2. Describe your government's proposed implementation plan for the use of EECBG Program funds to assist you in achieving the goals and objectives outlined in the strategy describe in question #1. Your description should include a summary of the activities submitted on your activity worksheets, and how each activity supports one or more of your strategy's goals /objectives. The City of Pueblo has placed responsibility for EECBG programs under the management of the Department of Housing and Citizen Services (DHCS). The Department reports directly to the City Manager. Though the Department is responsible for the implementation of grant, the activities being undertaken on municipal buildings will be overseen by the Department of Public Works with assistance from the Planning Department. The community wide activities will be undertaken by DHCS. The City is also partnering with the State of Colorado's Governor's Energy Office (GEO) to implement the commercial activity. The Department was selected for its proven ability in managing federal grants. Each of the elements of the strategy has been examined by above mentioned Departments with feedback from the Governor's Energy Office. Program summaries follow below: PhotoVoltaic Main Street Parking Garage /Fleet Maintenance Building - Installation of a 150kWdc PhotoVoltaic system on the Main Street Parking Garage that will supply electrical savings for 100% of the parking garage and 40% of the adjacent City Fleet Maintenance Building. The total costs of the project are $1.1 million. By the eighth year the City will be returned $230,000 through utility bill savings and REC payments. In years 11 -20 the City will realize $40,000 in annual cost savings. EECBG funding will buy -down the cost of the installation. Greening Public Buildings - EECBG funds will allow for additional capital investments in energy efficiency improvements that will be part of a performance contract. The City is currently completing an energy audit and will be entering into a performance contract in excess of $1 million The type of anticipated improvements include, HVC equipment, window replacement, roof insulation, low -flow water faucets and toilets, lighting retrofits, boiler replacement and automated lighting switching systems. The anticipated energy savings are 15% annually. Residential Energy Efficiency Program - This program will be offered citywide to property owners. There are 3 components to the Program. The grant component will pay for half of the costs of insulation, air sealing and whole house attic fan improvements, with a maximum of $2000 per property. The Miser Loan component will provide for a 5 year, 0% interest loan to individuals wishing to purchase high efficiency furnaces. Maximum loan amount will be $4000. The final component is the Energy Star Rebate program, which will provide up to $400 in rebates to homeowners that purchase eligible Energy Star appliances. This program is targeted to impact 140 residents. Main Street Energy Retrofit — The City is allocating $45,000 to the State GEO for this Program. The GEO anticipates providing services that include energy efficiency and renewable energy feasibility studies, guidance to building owners and operators to reduce energy consumption and finance retrofit projects. The GEO expects an estimated average reduction of 10 to 15 percent in energy savings. Water savings and reduced maintenance costs are additional benefits. Utility DSM programs, grants from other state agencies and the City's contribution will help owner's pay for improvements. This program is targeted to impact 22 businesses. Energy and Sustainability Coordinator — The City will hire an Energy and Sustainability Coordinator by 60 days after grant approval. In this capacity they will coordinate the implementation and delivery of local programs and the City -State partnership, provide required applications materials, reporting documentation and research, implement measurement tools and work with the Pueblo County Sustainability Committee. 3. Describe how your government is taking into account the proposed implementation plans and activities for use of funds by adjacent units of local government that are grant recipients under the Program (response not mandatory for Indian Tribes). The City and County of Pueblo received a New Energy Communities (NEC) grant from the State's Department of Local Affairs. The grant calls for a joint sustainability team composed of City and County staff. A second grant received from the Governor's Energy Office provides for a Community Energy Coordinator (CEC) and it requires the County to establish a community wide sustainability team and the development of an Energy Plan. The Sustainability Team has been created and has held two meetings. Discussion has been initiated on the process and focus areas that are required for the Plan. 4- Describe how your government will coordinate and share information with the state in which you are located regarding activities carried out with grant funds to maximize energy efficiency and conservation benefits (response not mandatory for Indian Tribes). City staff has been in discussions with the Governor's Energy Office for the past year. Several meetings were held to discuss the City's and the State's plans for EECBG, and other energy related grants and loans. Partnership opportunities in support of each entities goals and strategies have also been discussed. The City and County have received two grants from the State in support of sustainable communities. Additionally, the City is allocating $45,000 of its EECBG funding to the State's Main Street Energy Retrofit Program, for which the State has approved a $14,850 match. The State has also provided a $25,800 match to our Residential Energy Efficiency Program. The opportunity for sharing information and strategizing has been initiated and will continue throughout the implementation period of EECBG and beyond. The City will submit copies of their quarterly reports to DOE and any success stories. Data specific to the EECBG will be made available on the City's website, which of course the State will be able to access. 5. Describe how this plan has been designed to ensure that it sustains benefits beyond the EECBG funding period. All measures described in our program offer energy- savings beyond the three -year EECBG period. Projects related to the retrofitting of government buildings, private businesses or residential properties will result in reductions in energy use and cost savings over the life of the installed equipment. The project associated with creating a planning document will guide improvements to increase pedestrian traffic within the central downtown. The plan will identify projects and design standards to increase access /walkability between buildings and destinations. The study will provide planning guidelines that will lower transportation energy use over the coming decades. 6. The President has made it clear that every taxpayer dollar spent on our economic recovery must be subject to unprecedented levels of transparency and accountability. Describe the auditing or monitoring procedures currently in place or that will be in place (by what date), to ensure funds are used for authorized purposes and every step is taken to prevent instances of fraud, waste, error, and abuse. The City of Pueblo is an experienced federal grant administrator. The management team is experienced in the regulatory requirements of various federal agencies. Current auditing and monitoring procedures will allow the City to meet the authorization and tracking requirements. Budgets will be prepared for each projects and circulated to relevant staff and monitored by the Director of Housing and Citizen Services in conjunction with the Finance Department for compliance with grant regulations and the official budget. All expenditures and revenues from the grant and any matching funds will be assigned an account number unique to the EECBG grant. Purchases shall be procured as required by the grant through the City's Purchasing Department. Monthly budget reviews will be to determine status of, and expenditures against the grant. All contracts and sub - recipient agreements will require adherence to relevant federal requirements (ARRA and EECBG) and monitored for compliance. The City assures that all laborers on projects funded directly through the Act will be paid Davis -Bacon wages as determined through Wage- Determinations issued by the Department of Labor. Additionally, the City will create a web page detailing the federal dollars that have been received under the EECBG and how they are being used to support community -wide energy efficiency programs and projects.