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HomeMy WebLinkAbout11891RESOLUTION NO. 11891 A RESOLUTION AUTHORIZING AND APPROVING PAYMENT OF EXTRAORDINARY MAINTENANCE AND REPLACEMENT EXPENSES FOR THE PUEBLO CONVENTION CENTER IN ACCORDANCE WITH THE AMENDED AND RESTATED PHASE ONE PROJECT COOPERATION AGREEMENT BY AND BETWEEN THE CITY OF PUEBLO AND THE URBAN RENEWAL AUTHORITY OF PUEBLO, COLORADO BE IT RESOLVED BY THE CITY COUNCIL OF PUEBLO, that: SECTION 1. Pursuant to Section 1(b) of the Amended and Restated Phase One Project Cooperation Agreement by and between the City of Pueblo and the Urban Renewal Authority of Pueblo, Colorado (the Authority) dated as of March 26, 2007 (the Cooperation Agreement), the City Council of the City of Pueblo hereby determines that the extraordinary maintenance and replacement expenses for the Pueblo Convention Center listed on Exhibit A, attached to and made a part hereof as Exhibit A, are reasonable and prudent expenses that should be paid from the Excess Vendor Fee Account described in the Cooperation Agreement. SECTION 2. The list of extraordinary maintenance and replacement expenses listed in Exhibit A in the total amount of $192,100.00 is hereby approved, and the Authority is authorized and directed to pay such expenses from the Excess Vendor Fee Account in accordance with the Cooperation Agreement. SECTION 3. This Resolution shall become effective upon final approval and passage. INTRODUCED May 24, 2010 BY Vera Ortegon /Councilperson APPROVED: Lawrence Atencio/President City Council ATTESTED BY: Gina Dutcher/City Clerk Background Paper For Proposed Resolution # M-5 DATE: AGENDA ITEM May 24, 2010 DEPARTMENT: Law Department Thomas J. Florczak, City Attorney TITLE A RESOLUTION AUTHORIZING AND APPROVING PAYMENT OF EXTRAORDINARY MAINTENANCE AND REPLACEMENT EXPENSES FOR THE PUEBLO CONVENTION CENTER IN ACCORDANCE WITH THE AMENDED AND RESTATED PHASE ONE PROJECT COOPERATION AGREEMENT BY AND BETWEEN THE CITY OF PUEBLO AND THE URBAN RENEWAL AUTHORITY OF PUEBLO, COLORADO ISSUE Should City Council authorize the use of excess vendor fees in the amount of $192,100 for the Pueblo Convention Center’s extraordinary maintenance and replacement expenses? RECOMMENDATION The Urban Renewal Authority of Pueblo, Colorado (“Authority”) has recommended approval. BACKGROUND Pursuant to the March 26, 2007 Amended and Restated Phase One Project Cooperation Agreement between the City of Pueblo and the Authority, excess vendor fees are held by the Authority in a separate account. Upon approval by the City Council, excess vendor fees held in the separate account may be used for extraordinary maintenance and replacement expenses for the Pueblo Convention Center. The Authority has presented to City Council for approval $192,100.00 of expenditures for extraordinary maintenance and replacement expenses described in Exhibit A to the Resolution. FINANCIAL IMPACT None to City. Funds in the amount of $192,100 are available in the Excess Vendor Fee Account. Item No. Unit Cost Total Cost Management Improvements Computer Server Replacement 1 $6,000.00 $6,000.00 Sound Equipment 1 $5,000.00 $5,000.00 Sub Total: $11,000.00 Building Maintenance Equipment Compressor replacement on Chiller 1 1 $15,000.00 $15,000.00 Walk Behind Floor Scrubber (Tile) 1 $9,000.00 $9,000.00 Chiller Staging (Energy Efficiency) 1 $17,000.00 $17,000.00 Sub Total: $41,000.00 Kitchen Replacement/Maintenance Equipment Hot Box Mixer Convection Oven 1 $4,500.00 $4,500.00 1 $14,000.00 $14,000.00 1 $4,500.00 $4,500.00 Sub Total: $23,000.00 Interior Replacement/Maintenance Artwork 1 $5,000.00 $5,000.00 *Artwork 1 $5,000.00 $5,000.00 Stage and Up Lights / Labor 1 $10,000.00 $10,000.00 Ceiling tile - Meeting Room and Hallway 1 $6,000.00 $6,000.00 Renai Water Heater Storage System 1 $30,000.00 $30,000.00 Glass Inserts on Tower 1 $4,000.00 $4,000.00 *Faucets 1 $15,000.00 $15,000.00 Motion Sensors (39 incl; labor) 1 $6,100.00 $6,100.00 Event Trash Cans Interior and Exterior 1 $2,500.00 $2,500.00 Total All Categories $212,100.00 * Less Carryover Funds from 2009 $20,000.00 Total Capital Request 2010 $192,100.00 Sub Total: $83,600.00 Exterior Maintenance Replace dead trees 11 $500.00 $5,500.00 Metal Umbrellas 3 $1,000.00 $3,000.00 Tent Replacement Planning 1 $5,000.00 $5,000.00 Holiday Lights and Banners 1 $10,000.00 $10,000.00 Brick Paver Repair 1 $15,000.00 $15,000.00 EIFS Repair 1 $15,000.00 $15,000.00 Sub Total: $53,500.00 Total All Categories $212,100.00 * Less Carryover Funds from 2009 $20,000.00 Total Capital Request 2010 $192,100.00